COTPA Board Meeting

Time: 9:00 AM Date: May 03, 2024 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Bernard L. Semtner, III, Chairperson Meg McElhaney, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Chris Kauffman David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting.  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairperson or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairperson, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairperson or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairperson, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: May 03, 2024 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the April 5, 2024 COTPA Board meeting V. CONSENT DOCKET A. Renewal No. 1 with Hawks Agency LLC (COTPA­C244105­25), for Customized Customer Service Training Program, estimated annual cost of $20,000, June 9, 2024, through June 8, 2025. B. Renewal No. 1 with B&C Transit Company, Inc. (COTPA SS25­C244100), for software, hardware, and ongoing system support for the OKC Streetcar's Supervisory Control and Data Acquisition System services, estimated annual cost of $100,000, June 2, 2024, through June 1, 2025. C. Renewal No. 2 with Token Transit, Inc. (COTPA 2018­020­25), for Mobile Ticketing Technologies and Fare Inspection Apps with Beacon Technology, estimated annual cost of $35,000, May 4, 2024 through May 3, 2025. D. Renew agreements with Community Action Agency of Oklahoma City, Oklahoma/Canadian Counties, Inc. for the provisions of Senior Congregate Meal Transportation Services, Senior Grocery Shopping Transportation Services, and Senior Non­Emergency Medical Transportation Services in Oklahoma and Northern Cleveland Counties (COTPA2020047 and COTPA OM­2020047), member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: May 03, 2024 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the April 5, 2024 COTPA Board meeting V. CONSENT DOCKET A. Renewal No. 1 with Hawks Agency LLC (COTPA­C244105­25), for Customized Customer Service Training Program, estimated annual cost of $20,000, June 9, 2024, through June 8, 2025. B. Renewal No. 1 with B&C Transit Company, Inc. (COTPA SS25­C244100), for software, hardware, and ongoing system support for the OKC Streetcar's Supervisory Control and Data Acquisition System services, estimated annual cost of $100,000, June 2, 2024, through June 1, 2025. C. Renewal No. 2 with Token Transit, Inc. (COTPA 2018­020­25), for Mobile Ticketing Technologies and Fare Inspection Apps with Beacon Technology, estimated annual cost of $35,000, May 4, 2024 through May 3, 2025. D. Renew agreements with Community Action Agency of Oklahoma City, Oklahoma/Canadian Counties, Inc. for the provisions of Senior Congregate Meal Transportation Services, Senior Grocery Shopping Transportation Services, and Senior Non­Emergency Medical Transportation Services in Oklahoma and Northern Cleveland Counties (COTPA2020047 and COTPA OM­2020047), estimated annual cost $155,000, July 1, 2024 through June 30, 2025. E. 1. Renew pricing agreements with Daily Living Centers, Inc. (COTPA 22­025A), Harrah Senior Citizens’ Inc. (COTPA 22­025B) and Raiser, LLC, Uber, (COTPA 22­025C) as transportation providers for various grant­funded programs, estimated annual cost $150,000, July 1, 2024 through June 30, 2025; and 2. Resolution authorizing the open market purchase of transportation services for senior mobility management and human services (COTPA OM­22­026), estimated annual cost $175,000, July 1, 2024 through 30 June 2025. F. Renew agreement with New Yellow Cab, LLC for the provision of Senior Interim Urgent Need Transportation Services in Oklahoma, Canadian, and Northern Cleveland Counties and Social Service Transportation (COTPA2020047),  senior mobility management and human services (COTPA OM­22­026), estimated annual cost $175,000, July 1, 2024 through 30 June 2025. F. Renew agreement with New Yellow Cab, LLC for the provision of Senior Interim Urgent Need Transportation Services in Oklahoma, Canadian, and Northern Cleveland Counties and Social Service Transportation (COTPA2020047), estimated annual cost $20,000, term July 1, 2024 through June 30. G. Resolution to renew the Professional Service Agreements with the Oklahoma City Family Justice Center, Inc. (Palomar) for the provision of in­house transportation services and on­demand transportation services to clients of Palomar, estimated revenue $1,500, July 1, 2024 through June 30, 2025. H. Resolution authorizing the purchase of Hazardous Waste Removal Services from State Contract (S24­SW250092), estimated cost $25,000, May 3, 2024 through May 2, 2025. I. Resolution ratifying the Administrator’s actions approving the Professional Services Agreement with Melisa Rousey (COTPA C244136) for consulting services to provide technical expertise in the areas of public transportation financial management, procurement, grant management and adherence to federal regulations, estimated annual cost $100,000. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Amendment No. 2 and Restated Audit Contract with Allen, Gibbs & Houlik, L.C., for auditing services for Central Oklahoma Transportation and Parking Authority's Fiscal Year 2024 financial statements, estimated cost of $67,852. B. Resolution ratifying and approving the Administrator’s approval of Amendment No. 1 to the Sole Source Agreement with Wetherbee Electric, Inc, (COTPA­SS­ 23­17­28), for Flowbird Strada Ticket Vending Machines for the RAPID NW stop locations, ending January 5, 2028. C. Resolution extending time to award contract as mutually agreed; and authorizing the Administrator to award the contract to Manhattan Road & Bridge, Inc. (Project MC­0672) base bid for the First Americans Museum River Boat Landing; $6,617,877.54, provided that funding for the project has been identified and grant funding has received pre­award authority prior to the expiration of the extension of the time for contract award, and should sufficient funds not become available authorizing the administrator to reject all bids. D. Resolution amending the Central Oklahoma Transportation and Parking Authority Fiscal Year 2024 Budget; and directing the Administrator to implement and administer the amended budget. VII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actual for the month ended March 31, 2024 VIII. RECEIVE PROGRAM REPORTS A. Presentation of the RAPID NW Update and Transit System Report  A. COTPA Schedules of Revenues and Expenditures – Budget to Actual for the month ended March 31, 2024 VIII. RECEIVE PROGRAM REPORTS A. Presentation of the RAPID NW Update and Transit System Report B. Presentation of Capital Improvement Projects C. Receive Program Report IX. ITEMS FROM TRUSTEES X. ADJOURNMENT