COTPA Board Meeting

Time: 9:00 AM Date: June 07, 2024 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Bernard L. Semtner, III, Chairperson Meg McElhaney, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Chris Kauffman David Holt Steve Hill, Surrogate Trustee Craig Freeman, City Manager Laura Johnson, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting.  COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108 Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan​ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­​3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairperson or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­​81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairperson, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairperson or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297​­2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairperson, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: June 07, 2024 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN A. MAPS 4 Presentation of the Transit Planned Growth – BRT Alternatives Analysis III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the May 3, 2024 COTPA Board meeting V. CONSENT DOCKET A. Renewal No. 4 with Alpha Vu (COTPA 21­044­25), for Market Research and Data Mining Services (Tier 3), estimated annual cost $160,000, July 1, 2024 through June 30, 2025. B. Renewal No. 1 with Mental Health Association of Oklahoma (COTPA­ C244102_25), to administer a Social Service Mental Health Outreach Program, estimated annual cost of $55,000, retroactive to June 2, 2024 through June 1, 2025. C. Renew agreement with SendaRide, Inc. the provision of Transportation Services for the Climb Ride Program (COTPA2020050), estimated annual cost $120,000, July 1, 2024 through June 30, 2025. D. Renew agreement with SendaRide, Inc. for the provision of Social Services Transportation and Senior Interim Urgent Need Transportation (COTPA2020047) in Oklahoma and Northern Cleveland Counties, estimated annual cost $80,000, member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket. AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: June 07, 2024 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN A. MAPS 4 Presentation of the Transit Planned Growth – BRT Alternatives Analysis III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the May 3, 2024 COTPA Board meeting V. CONSENT DOCKET A. Renewal No. 4 with Alpha Vu (COTPA 21­044­25), for Market Research and Data Mining Services (Tier 3), estimated annual cost $160,000, July 1, 2024 through June 30, 2025. B. Renewal No. 1 with Mental Health Association of Oklahoma (COTPA­ C244102_25), to administer a Social Service Mental Health Outreach Program, estimated annual cost of $55,000, retroactive to June 2, 2024 through June 1, 2025. C. Renew agreement with SendaRide, Inc. the provision of Transportation Services for the Climb Ride Program (COTPA2020050), estimated annual cost $120,000, July 1, 2024 through June 30, 2025. D. Renew agreement with SendaRide, Inc. for the provision of Social Services Transportation and Senior Interim Urgent Need Transportation (COTPA2020047) in Oklahoma and Northern Cleveland Counties, estimated annual cost $80,000, July 1, 2024 through June 30, 2025. E. Renew agreement with SendaRide, Inc. for the EMBARK Well Transportation Program (COTPA2020047), estimated annual cost $45,000, July 1, 2024 through June 30, 2025. F. Renew agreement with SendaRide, Inc. for the Share­A­Fare Transportation Program (COTPA2020049), estimated annual cost $90,000, July 1, 2024 through June 30, 2025. G. Renew agreement with SendaRide, Inc. for the provision of Senior Non­ Emergency Medical Transportation Services in Oklahoma, Canadian, and Northern Cleveland Counties (COTPA2020047), estimated annual cost  June 30, 2025. G. Renew agreement with SendaRide, Inc. for the provision of Senior Non­ Emergency Medical Transportation Services in Oklahoma, Canadian, and Northern Cleveland Counties (COTPA2020047), estimated annual cost $155,000, July 1, 2024 through June 30, 2025. H. Renew agreements with SendaRide, Inc. for the provision of Senior Congregate Meal Transportation Services (COTPA2020047) and Senior STEP Grocery Shopping Transportation Services (COTPA2020047), estimated annual cost $30,000, July 1, 2024 through June 30, 2025. I. Resolution ratifying the Administrator's action accepting grant awards and executing grant agreements with Areawide Aging Agency of Oklahoma, Inc. for senior transportation services, estimated cost $30,000, estimated revenue $401,800, July 1, 2024 through June 30, 2025. J. Resolution approving the recommendation of a new committee member, Tim Underwood, to serve on the Central Oklahoma Transportation and Parking Authority Pension Plan Committee. K. Resolution authorizing the sole source purchase of SEON (COTPA­SS24­ C244137) parts and services, for surveillance equipment installed in transit vehicles, estimated annual cost of 350,000, July 1, 2024, through June 30, 2027. L. Resolution authorizing the Administrator to administratively manage the bi­annual Transit Half­Price Pass Sale, including setting dates for the sale, and marketing the sale to the public. M. Resolution authorizing free fares on fixed­route bus, RAPID NW, Zone 1 and Zone 1A ADA Paratransit, Public Ferry, and Streetcar services on specified Free Fare Days in Fiscal Year 2025 (Attachment “A”). N. Resolution authorizing a change in the estimated annual cost for Professional Services Agreement with Lobdock, Inc. (COTPA 21­065­24) for onsite drug and alcohol testing services, estimated cost increase of $40,000, for the period ending September 3, 2024. O. Parking Agreement with the City of Oklahoma City to provide parking for City employees, City vehicles and validated parking for individuals and businesses conducting business with the City or serving in the capacity of members of boards, commissions or other committees at the Sheridan Walker Garage and the Arts District Garage, estimated annual revenue $1,150,000, July 1, 2024 through June 30, 2025. P. Lease Agreement with Clarity Coffee, LLC, for the leased premises at 431 West Main Street, Suite A, Oklahoma City, Oklahoma, estimated annual revenue $22,372, July 1, 2024 through June 30, 2026. Q. Interlocal Service Agreement with the City of Norman for provisions of transportation services, vehicle cleaning, washing, and fueling services by EMBARK for fixed route and paratransit bus services, estimated revenue $4,539,850.17, estimated expense $4,145,318.34, effective July 1, 2024 through June 30, 2025 VI. ITEMS FOR INDIVIDUAL CONSIDERATION  transportation services, vehicle cleaning, washing, and fueling services by EMBARK for fixed route and paratransit bus services, estimated revenue $4,539,850.17, estimated expense $4,145,318.34, effective July 1, 2024 through June 30, 2025 VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Ratifying and approving Addenda No. 1, 2, 3, and 4; awarding contract to Manhattan Road & Bridge, Inc., Project MC­0672 First Americans Museum River Boat Landing, $6,617,877.54; assigning Professional Services Industries, Inc.as testing laboratory; and approving contract and bonds. B. Sole Source Agreement with Taylor Traffic Systems (COTPA SS24_C244139) for Transit Signal Priority (TSP) operations, preventive maintenance, system support, and on­boarding training, estimated annual cost of $300,000, retroactive to January 1, 2024, to December 31, 2027. C. Final Acceptance of Projects MC­0619, MS­0123 and WC­1029, Northwest Bus Rapid Transit, Transit Center Downtown at North Broadway Avenue and West Main Street, providing service on North Classen Boulevard to Northwest Expressway and Meridian Avenue; and placing maintenance bond into effect D. Resolution authorizing additional work for construction improvements along the RAPID NW route utilizing Rudy Construction Company (MS­0128­R1) for Pedestrian Access Improvements, Cyclist Safety Access, Commemorative Plaque installation, additional BUS lane markings, and maintenance improvements at RAPID NW transit platforms, estimated cost of $173,337.16. E. Memorandum of Understanding approving the adjusted contract price for Year 2 of the Amended and Restated Professional Services Agreement with Herzog Transit Services, Inc. (COTPA SS24­C244103) for the Operation and Maintenance of the Oklahoma City Streetcar System, estimated annual amount $6,109,336, July 1, 2024 through June 30, 2025. F. Resolution authorizing a change in the estimated annual cost for Amended and Restated Professional Services Agreement with Herzog Transit Services, Inc. (COTPA SS24­C244103) for the Operation and Maintenance of the Oklahoma City Streetcar System, cost increase of $1,300,000, for the period ending June 30, 2024. G. Resolution authorizing a change in the estimated annual cost for Professional Services Agreement with PCI Municipal Services, LLC (COTPA 22­028) for parking operations and facilities maintenance, estimated annual cost increase of $1,000,000, for the period ending, June 30, 2027. H. Resolution authoring the purchase of three Compressed Natural Gas ADA Accessible vans from the adopted the adopted Ohio Department of Transportation’s Cooperative Purchasing Program contracts, (COTPA­CP24­ C264126­OhioState), estimated cost of $482,467. I. Resolution adopting the Central Oklahoma Transportation and Parking Authority Fiscal Year 2025 Budget; and directing the Administrator to implement the budget. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period April 2 through April 30,  I. Resolution adopting the Central Oklahoma Transportation and Parking Authority Fiscal Year 2025 Budget; and directing the Administrator to implement the budget. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period April 2 through April 30, 2024 B. Ratification of Payroll and Vendor Claims for the Period May 1 through May 29, 2024 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actual for the month ended April 30, 2024 IX. RECEIVE PROGRAM REPORTS A. Presentation of the Bus Rapid Transit (BRT) Update B. Presentation of the Marketing and Community Engagement Report C. Presentation of the Safety, Security and Training Report D. Receive Program Report X. ITEMS FROM TRUSTEES XI. ADJOURNMENT