COTPA Board Meeting

Time: 9:00 AM Date: May 02, 2025 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Bernard L. Semtner, III, Chairperson Meg McElhaney, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Vacant David Holt Bailey Siber, Surrogate Trustee Craig Freeman, City Manager Jason Ferbrache, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108  Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan­ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­­3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairperson or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­­81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairperson, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairperson or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297­­ 2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairperson, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket.  AGENDA CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: May 02, 2025 TIME: 9:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRMAN A. Open the Public Hearing to receive comments on the proposed elimination of Route 019 and service reductions of Route 024. III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the April 4,2025 COTPA Board Meeting V. CONSENT DOCKET A. Approve Renewal No. 3 with Token Transit, Inc. (COTPA 2018­020­25), for Mobile Ticketing Technologies and Fare Inspection Apps with Beacon Technology, estimated annual cost of $35,000, May 4, 2025 through May 3, 2026. B. Approve Renewal No. 2 with B&C Transit Company, Inc. (COTPA ­ SS25­ C244100), for software, hardware, and ongoing system support for the Supervisory Control and Data Acquisition System (SCADA) services for the Oklahoma City Streetcar, estimated annual cost of $100,000, June 1, 2025 through May 31, 2026. C. Approve Amendment No. 3 with Goodyear Bus Tire Lease (COTPA 20_040_25) to extend the term of Renewal No. 2 from May 1, 2024 through July 31, 2025. D. Approve Amendment No. 1 with McAfee and Taft, A Professional Corporation (COTPA 2020­026­25), for labor legal services to extend the term of Renewal No. 4 from March 5, 2025 to May 1, 2025. E. Approve Amendment No. 1 with Kutak Rock, LLP (COTPA 2020­025­25), for pension legal services, to extend the term of Renewal No. 4 from March 5, 2025 to May 1, 2025. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Adopt a Resolution authorizing the Administrator or designee to negotiate the cancelation of the Professional Services Agreement with Herzog Transit  Services, Inc. (COTPA SS24­C244103) for the Operation and Maintenance of the Oklahoma City Streetcar System. B. Approve the Request for Proposal for a Transit Center Feasibility Study (COTPA 25­009); and authorize the Administrator to advertise. C. Approve the Interlocal Agreement with the City of Edmond to establish accountability for federal grant funds that may be available for the City of Edmond's service area, estimated annual cost $1,149,805, or as apportioned by the Federal Transit Administration, July 1, 2025 through June 30, 2030. D. Approve the Professional Services Agreement with McAfee & Taft, A Professional Corporation, to provide Labor Legal Services, estimated annual cost $80,000, May 2, 2025 through May 1, 2028. E. Approve the Professional Services Agreement with Kutak Rock LLP, to provide Pension Legal services, estimated annual cost of $13,000, May 2, 2025 through May 1, 2028. F. 1. Resolution approving the Collective Bargaining Agreement with the Amalgamated Transit Union, Local 993, effective May 2, 2025 through June 30, 2025; AND/OR 2. Enter into Executive Session to discuss the Collective Bargaining Agreement with Amalgamated Transit Union, Local 993, as authorized by 25 O.S (2024) 307 (B)(2). G. 1. Resolution authorizing and directing the Municipal Counselor to prepare and file any and all necessary paperwork to effectuate settlement on behalf of the Central Oklahoma Transportation and Parking Authority without admitting liability in the claim of Crystal Velez; AND/OR 2. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorney concerning the above claims as authorized by 25 O.S. (2024 Supp.) §307 (B)(4), because disclosure would seriously impair the ability of the public body to deal with the pending claims in the public interest. H. 1. Resolution authorizing and directing the Municipal Counselor to prepare and file any and all necessary paperwork to effectuate settlement on behalf of the Central Oklahoma Transportation and Parking Authority without admitting liability in the claim of Miracle Parks; AND/OR 2. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorney concerning the above claims as authorized by 25 O.S. (2024 Supp.) §307 (B)(4), because disclosure would seriously impair the ability of the public body to deal with the pending claims in the public interest. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period March 1 through  March 31, 2025 B. Ratification of Payroll and Vendor Claims for the Period April 1 through April 22, 2025 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actual for the month ended February 28, 2025 B. COTPA Schedules of Revenues and Expenditures – Budget to Actual for the month ended March 31, 2025 IX. RECEIVE PROGRAM REPORTS A. Presentation of the Mobility Management Services Report B. Receive Program Report for April C. Receive Program Report for May X. ITEMS FROM TRUSTEES XI. ADJOURNMENT