COTPA Board Meeting

SPECIAL MEETING Time: 11:00 AM Date: June 16, 2025 Location: City Council Chamber 200 North Walker Oklahoma City, Oklahoma TRUSTEES: Bernard L. Semtner, III, Chairperson Meg McElhaney, Vice Chairperson Robert Ruiz James Cooper Brent Bryant Vacant David Holt Bailey Siber, Surrogate Trustee Craig Freeman, City Manager Jason Ferbrache, Surrogate Trustee COTPA Office, 2000 S. May Ave., Oklahoma City, Oklahoma 73108  Participant Instructions The Central Oklahoma Transit and Parking Authority (COTPA) meets the first Friday of the month at 9:00 a.m.in City Hall unless prior notice of a change is posted. Parking is available at the Sheridan­ Walker Parking Garage (501 West Sheridan) and the Arts District Garage (431 W. Main). It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the ADA department coordinator at (405) 297­­3705 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the ADA department coordinator listed above 48 hours prior to the scheduled meeting. Addressing the Trust Residents may address Trustees on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairperson or presiding trustee may in his or her discretion prohibit a person from addressing the COTPA, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding trustee; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding trustee; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizes the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­­81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Residents may not address the COTPA regarding items from “Items from Chairperson, “Items from Trustees” (except for items listed for a vote or if asked for comments by a Trustee). Residents may also address the COTPA on individual concerns, included on the listed exceptions, at the beginning of the agenda under “Residents to be Heard.” Residents to be Heard is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Residents to be Heard. Residents will not be allowed to campaign on any political issue during the meeting. Comments must concern COTPA services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairperson or presiding trustee shall constitute grounds for removal from the Council Chamber. Residents who wish to be listed on the agenda for comments to COTPA call the Administrative Coordinator at (405) 297­­ 2484 before 4 p.m. on the Tuesday prior to the next COTPA meeting. Persons so listed on the agenda for comments to COTPA are subject to the same restrictions listed above. Persons may use City computer to make presentations to COTPA only if requested to do so by the Chairperson, a Trustee, or the Administrator and the device containing the presentation is provided to the Administrative Coordinator three business days in advance. Trust Actions Official action can be taken only on items which appear on the agenda. The Trust may adopt, amend, approve, defer, deny, ratify, recommend, strike, or continue any agenda item. When more information is needed to act on an item, the Trust may refer the matter to the Administrator or the Assistant Municipal Counselor. The Trust may also refer items to standing committees of the Trust or to a board or commission for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Consent Docket/Television Coverage Items listed under "Consent Docket" are usually approved as a group with the proper motion from a member of COTPA. Members of COTPA may request discussion or separate action on any item on the Consent Docket.  AGENDA SPECIAL MEETING OF THE CENTRAL OKLAHOMA TRANSPORTATION AND PARKING AUTHORITY DATE: June 16, 2025 TIME: 11:00 AM PLACE: City Council Chamber, 200 North Walker, Oklahoma City, Oklahoma 73102 I. CALL TO ORDER II. ITEMS FROM THE CHAIRPERSON III. RESIDENTS TO BE HEARD IV. APPROVAL OF MINUTES A. Minutes of the May 9, 2025 Special COTPA Board Meeting V. CONSENT DOCKET A. Approve Renewal No. 3 with Harrah Senior Citizens, Inc. for the provision of Senior Transportation Services in Oklahoma, Canadian, and Northern Cleveland Counties and Social Service Transportation (COTPA22­025B), estimated annual cost $150,000, July 1, 2025 through June 30, 2026. B. Approve Renewal No. 3 with Daily Living Center, Inc. for the provision of Senior Non­Emergency Medical Transportation Services in Oklahoma, Canadian, and Northern Cleveland Counties and Social Service Transportation (COTPA22­025A), estimated annual cost $150,000, July 1, 2025 through June 30, 2026. C. Adopt a Resolution recognizing the service of Timothy Bitter. D. Adopt a Resolution authorizing the Administrator to administratively manage the bi­annual Transit Half­ Price Pass Sale, including setting dates for the sale, and marketing the sale to the public. E. Adopt a Resolution declaring vehicles as surplus; and authorizing the Administrator, or designee, to dispose of surplus items in compliance with Purchasing Policies and Procedures. F. Adopt a Resolution authorizing free fares on fixed­route bus, RAPID NW, Zone 1 and Zone 1A ADA Paratransit, and Streetcar services on specified Days in Fiscal Year 2026. G. Approve the Interlocal Service Agreement with the City of Norman (CON) for provisions of transportation services, vehicle cleaning, washing, and fueling services by Central Oklahoma Transportation and Parking Authority (COTPA) for fixed route and paratransit bus services, estimated cost of services $4,061,893, administrative fee $406,189, Risk Assumption Fee  $200,000 to be paid by Norman, effective July 1, 2025 through June 30, 2026. H. Approve the Parking Agreement with the City of Oklahoma City to provide parking for city employees, city vehicles and validated parking for individuals and businesses conducting business with the City or serving in the capacity of members of boards, commissions or other committees at the Sheridan Walker Garage and the Arts District Garage, estimated annual revenue $1,150,000, July 1, 2025 through June 30, 2026. VI. ITEMS FOR INDIVIDUAL CONSIDERATION A. Approve the Request for Proposal for Streetcar Custodial Services (COTPA­ 25­010); and authorize the Administrator to advertise. B. Adopt a Resolution authorizing service reductions of Route 024. C. Ratify and approve Addenda No. 1; award contract to Terra Construction LLC, Project MB­1710, for Central Oklahoma Transportation and Parking Authority’s Parking Garage Inspections & Repairs, various locations, estimated cost $1,071,303; approve contract and bonds. D. Approve Change Order No. 1 with Cade Construction, Project MB­1716 EMBARK Administration Building Renovations, cost increase of $20,207. E. Approve Change Order No. 2 with Manhattan Road & Bridge Inc., Project MC­0672 First Americans Museum River Boat Landing, cost increase of $50,318.22. F. Adopt a Resolution approving the Central Oklahoma Transportation and Parking Authority Five­Year Capital Improvement Plan for Fiscal Years 2026­2030. G. Adopt a Resolution amending the Central Oklahoma Transportation and Parking Authority Fiscal Year 2025 Budget; and directing the Administrator to implement and administer the amended budget. H. Adopt a Resolution approving the Central Oklahoma Transportation and Parking Authority Fiscal year 2026 Budget; and directing the Administrator to implement and administer the budget. VII. RATIFICATION OF CLAIMS AND PAYROLL A. Ratification of Payroll and Vendor Claims for the Period April 23 through May 20, 2025 VIII. RECEIVE FINANCIAL REPORTS A. COTPA Schedules of Revenues and Expenditures – Budget to Actual for the month ended April 30, 20025 IX. RECEIVE PROGRAM REPORTS A. Receive Program Report X. ITEMS FROM TRUSTEES XI. ADJOURNMENT