Lake Atoka Reservation Association

REVISED A G E N D A September 15, 2022 11:00 AM The Lake Atoka Reservation Association Meeting will be held immediately following the McGee Creek Authority meeting. Trustees: James D. Couch, OCWUT Chairman Bret Weingart, Surrogate Brian Cathey, Vice-Chairman, Mayor of The City of Atoka Coby Sherrill, Surrogate David Holt, Trustee, Mayor of The City of Oklahoma City Mark K. Stonecipher, Surrogate Shane Tomlinson, Trustee, Atoka County Commissioner Spike Eaves, Surrogate, Atoka County Commissioner Vacant, Trustee, Southern Oklahoma Development Trust Vacant, Surrogate Chris Browning, General Manager Michelle Lisenby, Secretary Atoka City Hall Council Chambers 315 East A Street, Atoka, Oklahoma New Location: Atoka City Community Building 983 West Liberty Road, Atoka, Oklahoma 1-580-889-3341 McGee Creek Authority Page 1 of 4 September 15, 2022  McGEE CREEK AUTHORITY MEETING INFORMATION The McGee Creek Authority (Trust) typically meets twice a year. The first meeting is usually held in spring in Council Chamber at City Hall, 200 North Walker Avenue, Oklahoma City, Oklahoma. The second meeting is usually held in fall in Atoka County. Notices of or changes to meeting dates and locations are posted prior to the meeting. It is the policy of the Trust to ensure communication with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires accommodations, modifications of policies or procedures or auxiliary aid or services to participate in this meeting should call (405) 297-2422 or TDD (405) 297-2020 at least 48 hours in advance (excluding weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at this meeting, please call (405) 297- 2422 at least 48 hours before the meeting. Safety Guidelines Face coverings are strongly recommended (disposable face masks will be available) and hand sanitizer will be available. Addressing the Trust Citizens may address the Board on certain items by signing up to speak and providing the agenda item number and reason for appearing, but all comments must be relevant to the item. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Board or have any person removed from the building if that person commits any behavior which disturbs, interferes, or disrupts the meeting including without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that disturbs, interferes, or disrupts with the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to removal from the building for violation of Okla. Stat. Title. 21, Sec. 280 – Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens will be limited to three minutes to speak to the Trust. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. To confirm meeting dates or for more information about the Trust, call (405) 297-2422. McGee Creek Authority Page 2 of 4 September 15, 2022  AGENDA McGee Creek Authority September 15, 2022 I. Call to Order II. Consideration of Nominations, Election of Chairman and Vice-Chairman III. Approve the Minutes of the March 10, 2022, McGee Creek Authority Meeting. IV. Consent Docket A. Resolution ratifying the actions of the Chairman in approving Amendment No. 1 revising the construction contract with Downey Contracting, LLC, Project WMC- 033, McGee Creek Equipment Building, McGee Creek Reservoir, Farris, Oklahoma, increase of $28,428; and ratifying the actions of the General Manager in approving Change Order No. 1 and accepting the project and placing the maintenance bond into effect. B. Ratifying and approving Addendum No. 1; and rejecting bids, Project WMC­035 Revised, facility road improvements, McGee Creek Reservoir Dam Road and Pump Station Road. C. Resolution ratifying the actions of the General Manager in approving plans and specifications to be advertised for bids and rejecting the bid, Project WMC-036, Bureau of Reclamation inspection improvements, McGee Creek Reservoir, Farris, Oklahoma. D. Resolution ratifying the actions of the General Manager in approving plans and specifications to be advertised for bids, and ratifying and approving Addendum No. 1; ratifying the actions of the Chairman in awarding a contract to Luckinbill Construction Company, LLC, $296,000; ratifying the actions of the General Manager in approving Amendment No. 1, increase of $53,730; Project WMC- 038, Bureau of Reclamation inspection gate and bonnet coating improvements, McGee Creek Reservoir, Farris, Oklahoma; and ratifying the actions of the General Manager in accepting the project and placing the maintenance bond into effect. E. Resolution ratifying the actions of the General Manager in approving the Raw Water Service Agreement with The City of Oklahoma City, the Oklahoma City Water Utilities Trust, and Stability Strategic Management, LLC, AC-22-0005- WH, April 26, 2022, through April 25, 2027. F. Resolution ratifying the actions of the General Manager in approving the Joint Funding Agreement (22SJJFAOK017000) with the United States Geological Survey, AC-23-0001-US, July 1, 2022, through June 30, 2023, cost $4,300. G. Resolution declaring the 2023 meeting dates to be March 9th and September 14th; directing the Secretary to file the 2023 meeting notices pursuant to the Oklahoma Open Meetings Act, Title 25, Oklahoma Statutes §311; and declaring the dates to be March 23rd and September 28th, if there is not a quorum on the respective dates. H. Fiscal Year 2022 Revenue. McGee Creek Authority Page 3 of 4 September 15, 2022  I. Ratification of McGee Creek Authority payments for February 2, 2022, through August 2, 2022. V. Items for Individual Consideration A. Resolution adopting participant and non-participant raw water service and raw water usage rates and charges for the McGee Creek raw water supply system (McGee Creek reservoir and pipeline) as set forth in the Schedule of Raw Water Service and Raw Water Usage Rates and Charges; and ratifying the actions of the General Manager in effectuating rates and charges for the McGee Creek Authority raw water bills issued on and after June 1, 2022. VI. Items from Trustees VII. General Manager Reports A. Operations and Lake Levels and Pumpage Report. B. Service awards for Jim Flynn, William ‘Colt’ Birdsong, and Rita Brummett. C. Presentation – Project Updates. VIII. Citizens to be Heard IX. Adjournment McGee Creek Authority Page 4 of 4 September 15, 2022