McGee Creek Authority

MCA Memo heading AGENDA September 12, 2024 11:00 AM The Lake Atoka Reservation Association Meeting will be held immediately following the McGee Creek Authority meeting. Trustees: James D. Couch, Chairman, OCWUT Chairman Bret Weingart, Surrogate Brian Cathey, Vice­Chairman, Mayor of The City of Atoka Coby Sherrill, Surrogate David Holt, Trustee, Mayor of The City of Oklahoma City Mark K. Stonecipher, Surrogate Spike Eaves, Trustee, Atoka County Commissioner Ethan Settlemire, Surrogate, Atoka County Commissioner Vacant, Trustee, Southern Oklahoma Development Trust Vacant, Surrogate Chris Browning, General Manager Charity Robertson, Secretary Atoka City Hall Council Chambers 315 East A Street, Atoka, Oklahoma McGee Creek Authority McGEE CREEK AUTHORITY Page 1 of 4 September 12, 2024  McGEE CREEK AUTHORITY MEETING INFORMATION The McGee Creek Authority (Trust) typically meets twice a year. The first meeting is usually held in spring in Council Chamber at City Hall, 200 North Walker Avenue, Oklahoma City, Oklahoma. The second meeting is usually held in fall in Atoka County. Notices of or changes to meeting dates and locations are posted prior to the meeting. It is the policy of the Trust to ensure communication with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires accommodations, modifications of policies or procedures or auxiliary aid or services to participate in this meeting should call (405) 297­2422 at least 48 hours in advance (excluding weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at this meeting, please call (405) 297­2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Board on certain items by signing up to speak and providing the agenda item number and reason for appearing, but all comments must be relevant to the item. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Board or have any person removed from the building if that person commits any behavior which disturbs, interferes, or disrupts the meeting including without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that disturbs, interferes, or disrupts with the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to removal from the building for violation of Okla. Stat. Tit. 21, Sec. 280 – Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a “Request to be Heard” form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chambers. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. To confirm meeting dates or for more information about the Trust, call (405) 297­2422. AGENDA McGee Creek Authority McGee Creek Page 2 ofAuthority 4 September 12, 2024 Trustee. To confirm meeting dates or for more information about the Trust, call (405) 297­2422. AGENDA McGee Creek Authority September 12, 2024 I. Call to Order I. Consideration of Nominations, Election of Chairman and Vice­Chairman II. Approval of Minutes A. Approve the minutes of the March 14, 2024 meeting. III. Consent Docket A. Resolution ratifying the actions of the Chairman in approving Amendment No. 2 and Change Order No. 2 with Nash Construction Company, Inc., Projects WMC­036 and WMC­039, Bureau of Reclamation Inspection and Regulating Tank Improvements, McGee Creek Reservoir, Farris, Oklahoma, decrease of $20,103.20; and accepting the project and placing the maintenance bond into effect. B. Resolution ratifying the actions of the General Manager in approving Addenda Nos. 1 and 2; and rejecting bid, Project WMC­037­1, MCA Residence Replacement, McGee Creek Reservoir, Farris, Oklahoma. C. Resolution ratifying the actions of the Chairman in approving Amendment No. 1 and Change Order No. 1 with Wynn Construction Company, Inc., Project WMC­ 040­Revised, McGee Creek Pipeline Cathodic Protection Improvements, McGee Creek Reservoir, Farris, Oklahoma, increase of $69,793.10; and accepting the project and placing the maintenance bond into effect. D. Resolution authorizing the secretary to affix the signature of the Chairman and/or Vice­Chairman and the Secretary by manual or electronic signature stamp on any necessary McGee Creek Authority documents approved or authorized to be executed at McGee Creek Authority meetings or obtain original signatures when required by statute or regulation. E. Resolution ratifying the actions of the General Manager in approving the Joint Funding Agreement (24SJJFAOK017000) with the United States Geological Survey, AC­24­0003­US, July 1, 2024 through June 30, 2025, cost $4,900. F. Resolution authorizing a 3.62 percent pay plan adjustment over fiscal year 2023­ 2024 rates, retroactive to July 1, 2024, for full­time McGee Creek Authority employees; and approving a new McGee Creek Authority pay plan, retroactive to July 1, 2024 through June 30, 2025. G. Resolution authorizing the General Manager to issue annual pay adjustments and pay plan adjustments for full­time McGee Creek Authority employees; and authorizing the General Manager to annually adjust pay and pay plans to align with the cost­of­living adjustments made to correspondently situated employees by The City of Oklahoma City andPage McGee Creek Authority to make 3 of 4 such adjustments retroactive to July12,1.2024 September  employees; and approving a new McGee Creek Authority pay plan, retroactive to July 1, 2024 through June 30, 2025. G. Resolution authorizing the General Manager to issue annual pay adjustments and pay plan adjustments for full­time McGee Creek Authority employees; and authorizing the General Manager to annually adjust pay and pay plans to align with the cost­of­living adjustments made to correspondently situated employees by The City of Oklahoma City and to make such adjustments retroactive to July 1. H. Resolution declaring the 2025 meeting dates to be March 13th and September 11th; directing the Secretary to file the 2025 meeting notices pursuant to the Oklahoma Open Meetings Act, Title 25, Oklahoma Statutes §311; and declaring the dates to be March 27th and September 25th, if there is not a quorum on the respective dates. I. Fiscal Year 2024 Revenue. J. Ratification of McGee Creek Authority payments for February 14, 2024 through August 20, 2024. IV. Items for Individual Consideration A. Resolution ratifying the actions of the General Manager in approving Addendum No. 1; ratifying the actions of the Chairman in awarding contract to MacHill Construction Company, Inc., Project WMC­037­R, MCA Headquarters Building Replacement, McGee Creek Reservoir, Farris, Oklahoma, $2,907,542; and approving the contract and bonds. V. Items from Trustees VI. General Manager Reports A. Operations and Lake Levels and Pumpage Report. B. Presentation – Project Updates. VII. Citizens to be Heard VIII. Adjournment McGee Creek Authority Page 4 of 4 September 12, 2024