Oklahoma City Airport Trust

AGENDA June 23, 2022 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee Vacant,Vice Chairperson, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager Aubrey McDermid, Surrogate Trustee­City Manager Barbara Young, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 on Thursday, June 23, 2022 starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma Oklahoma City. City Airport TrustUnless otherwise Page posted, 1 ofthe 6 Trust generally meets at 9:00June a.m.23, in2022 Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Oklahoma City Airport Trust Page 2 of 6 June 23, 2022 forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST June 23, 2022 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approve minutes of May 26, 2022 Oklahoma City Airport Trust meeting. III. Director Reports A. Delinquent Accounts Receivable B. Construction Projects Status Report as of June 23, 2022. C. Budget to Actual Report as of May 31, 2022. D. Financial Statements 3rd Quarter FY2022 IV. Will Rogers World Airport Oklahoma City Airport Trust Page 3 of 6 June 23, 2022 A. Acceptance of completed Project No. OCAT WRWA 2112, “Delta Air Lines Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST June 23, 2022 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approve minutes of May 26, 2022 Oklahoma City Airport Trust meeting. III. Director Reports A. Delinquent Accounts Receivable B. Construction Projects Status Report as of June 23, 2022. C. Budget to Actual Report as of May 31, 2022. D. Financial Statements 3rd Quarter FY2022 IV. Will Rogers World Airport A. Acceptance of completed Project No. OCAT WRWA 2112, “Delta Air Lines Operations Build Out,” with Timberlake Construction Company, Inc., and placing the Maintenance Bond into effect. B. Certificate of Substantial Completion of Construction, Sequence 6, to the Construction Contract with Timberlake Construction Co., Inc., for Project OCAT WRWA 1510, “Terminal Renovation and Expansion – Phase III.” C. Change Order No. 1 to the Construction Contract with Wynn Construction Co., Inc., for Project No. OCAT WRWA 2005, "Terminal Building Roof Repairs and Replacement," increase of $8,618.56. D. Change Order No. 5 to the Construction Contract with Duit Construction Co., Inc., for Project No. OCAT WRWA 2007, “Rehabilitation/Reconstruction of Runway 13­31 Phase I,” increase of 13 calendar days. E. Change Order No. 11 to the Construction Contract with Timberlake Construction Co., Inc., for Project No. OCAT WRWA 2010, “Terminal Building Upper Level Deck Structural Repairs – Phase 3B,” increase of $12,306.86 and 2 calendar days. F. Plans and Project Manual submitted by ADG, P.C. for Project No. OCAT WRWA 2214, "Medium Voltage Transformer T6 Replacement," Mike Monroney Aeronautical Center, and authorization of advertisement for bids. G. Plans and Project Manual submitted by MacArthur Associated Consultants, for Project No. OCAT WRWA 2210, "Rehabilitation/Reconstruction of Runway 13­ Oklahoma City Airport Trust Page 4 of 6 June 23, 2022 31 Phase II," and authorization of advertisement for bids.  Aeronautical Center, and authorization of advertisement for bids. G. Plans and Project Manual submitted by MacArthur Associated Consultants, for Project No. OCAT WRWA 2210, "Rehabilitation/Reconstruction of Runway 13­ 31 Phase II," and authorization of advertisement for bids. H. Plans and Project Manual submitted by MacArthur Associated Consultants, for Project No. OCAT WRWA 2215, "U.S. Marshals Service Hangar Sally Port Pavement Rehabilitation," and authorization of advertisement for bids. I. Resolution ratifying the actions of the Director in authorizing emergency condenser replacement and services for the 20­ton condenser on the Logistic Support Facility (LSF Building), Mike Monroney Aeronautical Center, in accordance with The City of Oklahoma City Contract Pricing Agreement for Air Conditioning, Heating, Chiller, Installation/Repair and Replacement (RC22­C216005), with Jackson Mechanical Services, Inc., dba Jackson Boiler and Tank, in the estimated amount of $45,790.50. J. Recommendation be received regarding bids for Project No. OCAT WRWA 2120, "TRB Cooling Tower Replacement," Mike Monroney Aeronautical Center; award the construction contract to Hunter Mechanical & Controls, Inc., in the amount of $984,000; and approve the Contract and bonds. K. Supplement No. 3 to the Advertising Space Concession Agreement with In­Ter­ Space Services, dba Clear Channel Airports, to extend the expiration date of the Agreement to November 30, 2022. L. Supplement No. 3 to Professional Service Contract with Securitas Security Services USA, Inc., to extend the expiration date of the Contract to August 31, 2022, estimated amount of $173,000. M. Amendment No. 2 to Passenger Airline Use and Operations Agreement for Non­ Signatory Carriers with Allegiant Air, LLC, to exercise the second of three one­ year renewal options, July 1, 2022 through June 30, 2023. V. Wiley Post Airport A. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit #403 from Debby Walden to Mark E. Stokes, effective June 23, 2022. VI. Clarence E. Page Airport Settlement Agreement with Paloma Partners IV, LLC, and Oil and Gas Lease Agreement with Paloma Partners IV, LLC. VII. General A. Amendment No. 1 to the Multi­Year Professional Services Agreement with MacArthur Associated Consultants, Project No. OCAT GEN 1910. WRWA, WPA, CEPA. B. Amendment No. 1 to the Multi­Year Professional Services Agreement with H. W. Lochner, Inc., Project No. OCAT GEN 1910. WRWA, WPA, CEPA. OklahomaC. Supplement City Airport Trust No. 6 to Cleaning Page and 5 of Janitorial 6 Services Contract withJune ISS23, Facility 2022 Services, Inc., to extend the expiration date of the Contract, add a 3% increase in  B. Amendment No. 1 to the Multi­Year Professional Services Agreement with H. W. Lochner, Inc., Project No. OCAT GEN 1910. WRWA, WPA, CEPA. C. Supplement No. 6 to Cleaning and Janitorial Services Contract with ISS Facility Services, Inc., to extend the expiration date of the Contract, add a 3% increase in compensation, and increase recycling services, estimated amount of $1,080,625.94, July 1, 2022 through December 31, 2022. WRWA, WPA. D. Resolution authorizing the purchase of janitorial supplies from Waxie Sanitary Supply, utilizing the City of Oklahoma City contract R23­C223006 in an estimated amount of $200,000, July 1, 2022, through June 30, 2023. WRWA, WPA. E. Resolution of the Oklahoma City Airport Trust rejecting bids of Schindler Elevator and Oracle Elevator d/b/a EMR Elevator for Service of Elevators, Escalators, and Moving Walkways, BID­OCAT­2202; ratify the action of the Director of Airports in approving Addendum No. 1 to BID­OCAT­2202; and award and approve the Service Contract and Performance Bond for Elevators, Escalators, and Walkways for preventive maintenance and minor repair services to American Elevator Company, Inc., estimated amount of $542,028 for preventive maintenance services, July 1, 2022 through June 30, 2024. WRWA, WPA. VIII. (1) Resolution ratifying the action of the Director of Airports in approving the requisition dated June 23, 2022 and (2) Resolution approving requisitions dated June 23, 2022. IX. Comments from Trustees, Staff and Citizens X. Adjournment Oklahoma City Airport Trust Page 6 of 6 June 23, 2022