Oklahoma City Airport Trust

AGENDA September 22, 2022 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee, Bob Ross, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Vice Chairman, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Young, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 on Thursday, September 22, 2022 starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS _________________________________________ Oklahoma City Airport Trust Page 1 of 6 September 22, 2022 The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the  INFORMATION ABOUT AIRPORT TRUST MEETINGS _________________________________________ The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Oklahoma City Airport Trust Page 2 of 6 September 22, 2022 candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST September 22, 2022 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. August 25, 2022 Oklahoma City Airport Trust meeting III. Director Reports A. Delinquent Accounts Receivable. B. Construction Projects Status Report as of September 22, 2022. C. Budget to Actual Report as of August 31, 2022. IV. Will Rogers World Airport Oklahoma City Airport Trust Page 3 of 6 September 22, 2022 A. Ratification of the issuance and approval of Addendum Nos. 1, 2 and 3 for  AGENDA OKLAHOMA CITY AIRPORT TRUST September 22, 2022 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. August 25, 2022 Oklahoma City Airport Trust meeting III. Director Reports A. Delinquent Accounts Receivable. B. Construction Projects Status Report as of September 22, 2022. C. Budget to Actual Report as of August 31, 2022. IV. Will Rogers World Airport A. Ratification of the issuance and approval of Addendum Nos. 1, 2 and 3 for Project No. OCAT WRWA 2210, "Rehabilitation/Reconstruction of Runway 13­ 31 Phase II;" receive recommendation regarding bids; award the construction contract to Duit Construction Co., Inc., in the amount of $18,122,219.57; and approve the Contract and bonds. B. Ratification of the issuance and approval of Addenda Nos. 1 and 2 for Project No. OCAT WRWA 2214, "Medium Voltage Transformer T6 Replacement," Mike Monroney Aeronautical Center; receive recommendation regarding bids; award the construction contract to Libra Electric Company in the amount of $312,960; and approve the Contract and bonds. C. Amendment No. 3 to Contract with Artisan Group, LLC d/b/a Artisan Window Cleaning, to expand the scope of work and exercise the second of three one­year Option Periods to the Contract, estimated amount of $81,080 annually, Will Rogers World Airport, retroactive to April 1, 2022 through December 31, 2023. D. Amendment No. 8 to the Contract for Professional Services with ADG, P.C., for Project No. OCAT WRWA 1712, “Terminal Building Upper Level Deck Structural Repairs,” increase of $10,000. E. Change Order No. 13 to the Construction Contract with Timberlake Construction Co., Inc., for Project No. OCAT WRWA 2010, “Terminal Building Upper Level Deck Structural Repairs – Phase 3B,” increase of $278,501.61 and five (5) calendar days. F. Resolution of the Oklahoma City Airport Trust authorizing professional services for "Passenger Boarding Bridge Oklahoma City Airport Trust Replacement” at Will Rogers World Page 4 of 6 Airport, utilizing September 22, 2022 Project No. OCAT GEN 2108, “Facilities Maintenance Engineering Services  Deck Structural Repairs – Phase 3B,” increase of $278,501.61 and five (5) calendar days. F. Resolution of the Oklahoma City Airport Trust authorizing professional services for "Passenger Boarding Bridge Replacement” at Will Rogers World Airport, utilizing Project No. OCAT GEN 2108, “Facilities Maintenance Engineering Services Agreement,” with C.H. Guernsey & Company, in the estimated amount of $424,500. G. Resolution of the Oklahoma City Airport Trust authorizing the purchase of services to perform joint repairs and maintenance on Runway 17R/35L and Taxiway A Shoulders at Will Rogers World Airport, utilizing the Trust’s competitively bid annual maintenance contract, Project No. OCAT GEN 2213, “Paving Repairs and Maintenance” with Rudy Construction Co., in the estimated amount of $247,504. H. Request for Proposals to be advertised for the solicitation of Air Service Development and Consulting Services (RFP­OCAT­2204) at Will Rogers World Airport. I. Resolution to approve and sign Lamar’s contract to place digital billboard advertising for Southwest Airlines new nonstop service to San Antonio International Airport. V. Wiley Post Airport A. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit #1409 from Hardberger & Smylie, Inc. to RJ Capital LLC, effective September 22, 2022. VI. Clarence E. Page Airport A. Assignment and Assumption Agreement with Don and Gail Laughlin and Christopher and/or Stephanie Roach for the Block 8, Lot 2 Lease Agreement at Clarence E. Page Airport as a hangar site for storage of a privately owned aircraft, effective September 27, 2022, through December 31, 2025. B. Assignment and Assumption Agreement with Kelley Family Trust and Michael Swisher for the Block 2, Lot 4 Lease Agreement at Clarence E. Page Airport as a hangar site for storage of a privately owned aircraft, effective September 27, 2022, through December 31, 2024. VII. General A. Renewal of Professional Services Agreement with PFM Financial Advisors, LLC, to provide financial advisory services, at the same terms and conditions, September 1, 2022 through August 31, 2023. WRWA, WPA, CEPA. B. Amendment No. 2 to the Facilities Maintenance Engineering Services Agreement with C.H. Guernsey & Company, Project No. OCAT GEN 2108. WRWA, WPA, CEPA. VIII. (1) Resolution ratifying the action of the Director of Airports in approving the requisition dated September 22, 2022 and (2) Resolution approving requisitions dated September 22, 2022. Oklahoma IX. City Airport Comments Trust from Trustees, Staff andPage 5 of 6 Citizens September 22, 2022 VIII. (1) Resolution ratifying the action of the Director of Airports in approving the requisition dated September 22, 2022 and (2) Resolution approving requisitions dated September 22, 2022. IX. Comments from Trustees, Staff and Citizens X. Adjournment Oklahoma City Airport Trust Page 6 of 6 September 22, 2022