Oklahoma City Airport Trust

AGENDA November 17, 2022 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Vice Chairman, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Young, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 on Thursday, November 17, 2022, starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS _________________________________________ The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the thirdCity Oklahoma Thursday Airportof the month. To confirm Trust meeting Page 1 of 6 dates, call (405) 316­3266. November 17, 2022  INFORMATION ABOUT AIRPORT TRUST MEETINGS _________________________________________ The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Oklahoma City Airport Trust Page 2 of 6 November 17, 2022 Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST November 17, 2022 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Approve the minutes for the October 27, 2022 meeting III. Director's Report A. Delinquent Accounts Receivable B. Construction Projects Status Report as of November 17, 2022 C. Budget to Actual Report as of October 31, 2022 IV. Will Rogers World Airport A. Change Order No. 1 to the Construction Contract with Hunter Mechanical & Oklahoma City Airport Trust Inc., for Project No. Controls, PageOCAT 3 of 6 WRWA 2120, "TRB Cooling November 17, 2022 Tower Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST November 17, 2022 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Approve the minutes for the October 27, 2022 meeting III. Director's Report A. Delinquent Accounts Receivable B. Construction Projects Status Report as of November 17, 2022 C. Budget to Actual Report as of October 31, 2022 IV. Will Rogers World Airport A. Change Order No. 1 to the Construction Contract with Hunter Mechanical & Controls, Inc., for Project No. OCAT WRWA 2120, "TRB Cooling Tower Replacement," Mike Monroney Aeronautical Center, increase of $6,980.56. B. Change Order No. 2 to the Construction Contract with Metropolitan AC Service Company for Project No. OCAT WRWA 2106, "Registry Building ­ HVAC Controls Upgrade," Mike Monroney Aeronautical Center, increase of $114,431.61 and 128 calendar days. C. Change Order No. 5 to the Construction Contract with Wynn Construction Co., Inc., for Project No. OCAT WRWA 2005, "Terminal Building Roof Repairs and Replacement," moving the contract termination date from December 11, 2022, to April 7, 2023. D. Change Order No. 14 to the Construction Contract with Timberlake Construction Co., Inc., for Project No. OCAT WRWA 2010, “Terminal Building Upper Level Deck Structural Repairs – Phase 3B,” increase of $0.00 and 60 calendar days. E. Avigation and Hazard Easement granted to the City of Oklahoma City and the Oklahoma City Airport Trust by Moore Public Schools District No. I­2/South Lake Elementary School, for land located at 12701 South Portland Avenue. F. Avigation and Hazard Easement granted to the City of Oklahoma City and the Oklahoma City Airport Trust by Shaz Investment Group, LLC, for land located at 14600 South Portland Avenue. G. Lease and Operations Agreement with ALCLEAR, LLC, dba CLEAR® for the use of space to operate a third­party registered traveler program concession Oklahoma City Airport Trust service PageAirport, at Will Rogers World 4 of 6 effective December 1, November 2022. 17, 2022  14600 South Portland Avenue. G. Lease and Operations Agreement with ALCLEAR, LLC, dba CLEAR® for the use of space to operate a third­party registered traveler program concession service at Will Rogers World Airport, effective December 1, 2022. H. Option to Renew Services Agreement with Integrity Resources, LLC, for maintenance of the natural gas distribution system at Mike Monroney Aeronautical Center for the third one­year Option Period, in the estimated amount of $6,000. I. Concession Agreement and Performance Bond with Lamar Airport Advertising Company to become the concessionaire for the Commercial Advertising Program, December 1, 2022 through June 30, 2028. J. Resolution ratifying the actions of the Director in authorizing the estimated six month rental of a temporary chiller and its appurtenances, and purchase of services to install and remove the temporary chiller and its appurtenances, at the Aviation Records Building (ARB), Mike Monroney Aeronautical Center, in accordance with the City of Oklahoma City Contract Pricing Agreement for air conditioning, heating, chiller, installation/repair and replacement (R23­C216004), with Jackson Mechanical Service Inc. dba Jackson Boiler and Tank, in the estimated amount of $202,341. K. Resolution authorizing the Director to incrementally issue Change Orders as needed up to the total estimated cost, and authorize additional services with Libra Electric Company to repair and maintain the campus lighting system serving the Mike Monroney Aeronautical Center, utilizing the Trust’s competitively bid Annual Maintenance Contract, Project No. OCAT GEN 2101, "Annual Electrical and Street Lighting Maintenance and Repairs," in the total estimated amount of $150,000. V. Wiley Post Airport A. Avigation and Hazard Easement granted to the City of Oklahoma City and the Oklahoma City Airport Trust by Commerce Park Business Center, LLC, for land located at 7800 and 7804 NW 89th Street. B. Avigation and Hazard Easement granted to the City of Oklahoma City and the Oklahoma City Airport Trust by Sipey Investments, LLC, for land located at 8008 W. Wilshire Boulevard. C. Assignment and Assumption Agreement with Revolution Resources, LLC and FP Overlook, LLC, of the Surface Damages and Use Agreement dated April 1, 2022, between the Trustees of the Oklahoma City Airport Trust and Revolution Resources, LLC, effective August 25, 2022. Deferred from August 25, September 22, and October 27, 2022. Request deferral to December 15, 2022. D. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit #1802 from Kevin & Jamie Whitman Family Trust to Plane Construction, LLC, effective November 17, 2022. E. Joint Resolution of the Oklahoma City Airport Trust and The City of Oklahoma City authorizing the Director of Airports to submit a Grant Application competing for discretionary Oklahoma City Airport Trust funding for the5Wiley Page of 6 Post Airport 2023 Airport Infrastructure November 17, 2022 Grant Funds for the FAA Contract Tower (FCT) Competitive Grant Program  effective November 17, 2022. E. Joint Resolution of the Oklahoma City Airport Trust and The City of Oklahoma City authorizing the Director of Airports to submit a Grant Application competing for discretionary funding for the Wiley Post Airport 2023 Airport Infrastructure Grant Funds for the FAA Contract Tower (FCT) Competitive Grant Program Project No. (To Be Assigned) “Design New Air Traffic Control Tower” to the Federal Aviation Administration and in so doing, they agree to comply with all required grant assurances for the project; acknowledging this Joint Resolution as the official instrument for acceptance of the Trust and City to accept the grant(s) if offered under substantially similar terms as contained in the application; designating the Trust’s Chairman or Vice­Chairman and the City’s Mayor or Vice­Mayor as each entity’s respective Official Representatives and authorizing them to administer and electronically execute the grant documents when provided by the FAA without further action by either entity. VI. Clarence E. Page Airport VII. General A. Amendment No. 2 to the Facilities Maintenance Engineering Services Agreement with Frankfurt­Short­Bruza, P.C., Project No. OCAT GEN 2108. WRWA, WPA, CEPA. B. Resolution authorizing professional services with Frankfurt­Short­Bruza, P.C., for "Terminal Federal Inspection Station Build­Out,” utilizing Project No. OCAT GEN 2108, “Facilities Maintenance Engineering Services Agreement,” in the estimated amount of $134,568. WRWA. C. Resolution revising the Aircraft Self­Fueling and Self­Servicing Policy at Oklahoma City Airports, effective December 1, 2022. WRWA, WPA, CEPA. VIII. Requisitions A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated November 17, 2022. IX. Comments from Trustees, Staff and Citizens X. Adjournment Oklahoma City Airport Trust Page 6 of 6 November 17, 2022