Oklahoma City Airport Trust

AGENDA January 26, 2023 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Vice Chairman, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Young, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Embark Large Conference Room, 431 W. Main, Suite B Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS _________________________________________ The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with Oklahoma City Airport Trust Page 1 of 7 January 26, 2023 disabilities or those with limited English proficiency are as effective as communications with others.  INFORMATION ABOUT AIRPORT TRUST MEETINGS _________________________________________ The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand sanitizer machines and disposable face masks will be available. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Oklahoma City Airport Trust Page 2 of 7 January 26, 2023 Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST January 26, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of minutes. A. Corrected Airport Trust Meeting Minutes from November 17, 2022. B. Airport Trust Special Meeting minutes from December 13, 2022. C. Airport Trust Meeting Minutes from December 15, 2022. III. Director's Report A. Delinquent Accounts Receivable as of January 18, 2023. OklahomaB. City Airport Trust Construction PageReport Projects Status 3 of 7 as of January 26, 2023. January 26, 2023  AGENDA OKLAHOMA CITY AIRPORT TRUST January 26, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of minutes. A. Corrected Airport Trust Meeting Minutes from November 17, 2022. B. Airport Trust Special Meeting minutes from December 13, 2022. C. Airport Trust Meeting Minutes from December 15, 2022. III. Director's Report A. Delinquent Accounts Receivable as of January 18, 2023. B. Construction Projects Status Report as of January 26, 2023. C. Budget to Actual Report as of December 31, 2022. IV. Will Rogers World Airport A. Final Acceptance of completed Project No. OCAT WRWA 2215, "U.S. Marshals Service Hangar Sally Port Pavement Rehabilitation," with Nash Construction Co., and placing the Maintenance Bond into effect. B. Amendment No. 3 to the Contract for Professional Services with MacArthur Associated Consultants, LLC, for Project No. OCAT WRWA 2007, “Runway 13/31 Rehabilitation,” for changes to the scope of work. C. Change Order No. 1 to the Construction Contract with K&M Dirt Services, LLC dba K&M Wrecking, for Project No. OCAT WRWA 2302, “Demolition of Hotel Building,” add 60 calendar days. D. Change Order No. 6 to the Construction Contract with Wynn Construction Co., Inc., for Project No. OCAT WRWA 2005, "Terminal Building Roof Repairs and Replacement," increase of $20,437.88. E. Resolution authorizing Change Order No. 1 in excess of 61 O.S. 121 to the Construction Contract with Duit Construction Co., Inc., for Project No. OCAT WRWA 2210, "Rehabilitation/Reconstruction of Runway 13­31 Phase II,” in the estimated amount of $2,089,268.36; Amendment No. 1, decrease of $2,417,573.62 and add 25 calendar days; and Change Order No. 1, increase of $2,089,268.36. F. Resolution authorizing Change Order No. 1 for professional services for Passenger Boarding Oklahoma City Airport Trust Bridge Replacement Page at Will 4 of 7 Rogers World Airport, utilizing Project January 26, No. 2023  $2,417,573.62 and add 25 calendar days; and Change Order No. 1, increase of $2,089,268.36. F. Resolution authorizing Change Order No. 1 for professional services for Passenger Boarding Bridge Replacement at Will Rogers World Airport, utilizing Project No. OCAT GEN 2108, “Facilities Maintenance Engineering Services Agreement,” with C.H. Guernsey & Company, in the estimated amount of $40,960. G. Resolution ratifying the actions of the Director in authorizing Change Orders No. 1 and 2 for the temporary chiller’s emergency appurtenances and services at the Aviation Records Building (ARB), Mike Monroney Aeronautical Center, in accordance with The City of Oklahoma City Contract Pricing Agreement for Air Conditioning, Heating, Chiller, Installation/Repair and Replacement (R23­ C216004), with Jackson Mechanical Service Inc. dba Jackson Boiler and Tank, in the estimated amount of $40,376.66. H. Resolution authorizing the purchase of Additional Services from MacArthur Associated Consultants, LLC., to conduct an Airports Geographic Information Systems Survey, utilizing the Trust’s competitively bid Multi­Year Professional Services Contract, Project No. OCAT GEN 1910, “Multi­Year Professional Services,” in the estimated amount of $277,133.03. I. Supplemental Agreement No. 5 to the On Airport Rental Car Concession and Lease Agreement with The Hertz Corporation to revise certain terms and provisions to allow installation, operation and maintenance of an electric vehicle charging station at the Consolidated Rental Car Facility at the Airport, effective January 1, 2023. J. Amendment No. 8 to Management Contract with First Transit, Inc. for the management of shuttle bus operations and maintenance services for the Consolidated Rental Car Facility, increasing the 2022­2023 Annual Budget in the amount $34,675, exercising the fifth and final one­year Option Period to renew the Contract from March 1, 2023 through February 29, 2024, approving the 2023­ 2024 Annual Budget in the amount of $1,846,975, updating mandatory Federal Aviation Administration language, and accepting the Performance Bond. K. Joint Resolution with The City of Oklahoma City and the Oklahoma City Airport Trust authorizing the Director of Airports to submit a Grant Application competing for supplemental discretionary funding for the Will Rogers World Airport 2023 Airport Improvement Program Project No. (to be assigned) “WRWA Energy Assessment & Terminal Lighting Upgrades” to the Federal Aviation Administration and acknowledging this Joint Resolution as the official instrument for acceptance of the grant, if offered under substantially similar terms as contained in the application, and in so doing, they agree to comply with all required grant assurances for the project; designating the Trust’s Chairman or Vice­Chairman and the City’s Mayor or Vice­Mayor as each entity’s respective official representative(s) and authorizing them to administer and electronically execute the grant documents when provided by the Federal Aviation Administration without further action by either entity, and authorizing payment by Trust funds for its required local match and any other project costs not funded by the Airport Improvement Program Grant. L. Resolution rejecting the apparent low bid of Kodiak America, LLC for Bid­ OCAT­2203 Oklahoma City Airport Trust “Two (2) Runway Page 5Brooms of 7 with Airblast and Carrier Vehicles”; January 26, 2023 ratifying Addendum No. 1 to the Request for Bids; and award the Equipment  required local match and any other project costs not funded by the Airport Improvement Program Grant. L. Resolution rejecting the apparent low bid of Kodiak America, LLC for Bid­ OCAT­2203 “Two (2) Runway Brooms with Airblast and Carrier Vehicles”; ratifying Addendum No. 1 to the Request for Bids; and award the Equipment Contract to M­B Companies, Inc., in the amount of $1,338,404. V. Wiley Post Airport A. Supplement No. 4 to the Lease and Operations Agreement with Kirby­Smith Machinery, Inc., to memorialize the completion of all required improvement on the lease premises and to extend the termination date of the primary lease period to December 31, 2041, Wiley Post Airport, effective January 1, 2023, Wiley Post Airport. B. Amendment No. 1 to Lease Agreement with Southern Nazarene University, to lease certain premises for development, operation, and maintenance of an athletic complex, effective January 1, 2023 through December 31, 2027. C. Amendment No. 1 to Lease Agreement with Linda James, to exercise the first of four successive one (1) year Option Periods, $344.42 annually, January 3, 2023 through January 2, 2024. D. Assignment and Assumption Agreement with Revolution Resources, LLC and FP Overlook, LLC, of the Surface Damages and Use Agreement dated April 1, 2022, between the Trustees of the Oklahoma City Airport Trust and Revolution Resources, LLC, effective August 25, 2022. Deferred from August 25, September 22, October 27, November 17 and December 15, 2022. Request to be stricken. E. Assignment and Assumption Agreement with Revolution Resources, LLC and FP Overlook, LLC, of the Surface Damages and Use Agreement dated April 1, 2022, between the Trustees of the Oklahoma City Airport Trust and Revolution Resources, LLC, effective February 1, 2023. VI. Clarence E. Page Airport VII. General A. Resolution establishing purchasing guidelines for the Director of Airports as the Trust’s General Manager to purchase certain goods and services, and to make repairs, construction, and public improvements, as needed, using the OCAT Fund. WRWA, WPA, CEPA. VIII. Avigation Easements A. Avigation and Hazard Easement granted to the City of Oklahoma City and the Oklahoma City Airport Trust by Concept Ventures, LLC, for land located at 7300 Northwest Expressway. WPA. IX. Requistions OklahomaA. Resolution City Airport Trust ratifying the actions Page 6ofofthe 7 Director of Airports in approving requisitions January 26, 2023  Oklahoma City Airport Trust by Concept Ventures, LLC, for land located at 7300 Northwest Expressway. WPA. IX. Requistions A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated January 26, 2023. X. Items Requiring Separate Vote A. 1.) Enter into executive session on the advice of the Municipal Counselor’s Office to discuss the potential of filing a lawsuit against manufacturers of per­ polyfluoroalkyl substances and aqueous film forming foam in order to participate in the multidistrict litigation through an Airport MDL Coalition and to receive confidential communications from its attorney as authorized by 25 O.S. (2022 Supp.) § 307(B)(4), because disclosure would seriously impair the ability of the public body to investigate and to proceed in the litigation in the public interest. and/or 2.) Resolution authorizing the Director of Airports, as the Trust’s General Manager, to execute all documents necessary to participate in the Airport Multi­District Litigation Coalition and to authorize the Municipal Counselor’s Office to engage outside counsel for the Trust’s participation in the Multi­District Litigation at the appropriate time. XI. Comments from Trustees, Staff and Citizens XII. Adjournment Oklahoma City Airport Trust Page 7 of 7 January 26, 2023