Oklahoma City Airport Trust
Regular MeetingOklahoma City, OK · April 27, 2023
Agenda
AGENDA
April 27, 2023 9:00 AM
Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport
Trustees:
Terry Salmon, Chair, Independent Trustee
Bob Ross, Independent Trustee
David Holt, TrusteeMayor
Todd Stone, Vice Chairman, Surrogate TrusteeMayor
Craig Freeman, TrusteeCity Manager
LaShawn Thompson, Surrogate TrusteeCity Manager
Barbara Peck, TrusteeCouncil Member
Jeff Mulder, General Manager
Amy K. Simpson, Secretary
Residents can watch the Oklahoma City Airport Trust live by going to
http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20.
Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are
technical difficulties with either live stream during the meeting, a video will be posted as soon as
possible after the meeting.
City Council Chamber, Third Floor, 200 North Walker Avenue
Oklahoma City, Oklahoma
INFORMATION ABOUT AIRPORT TRUST MEETINGS
_________________________________________
The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the
residents of Oklahoma
Oklahoma City.
City Airport TrustUnless otherwise Page
posted,
1 ofthe
8 Trust generally meets at 9:00 a.m.27,in2023
April Council
Chambers at City Hall on the fourth Thursday of each month except in November and December when it
INFORMATION ABOUT AIRPORT TRUST MEETINGS
_________________________________________
The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the
residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council
Chambers at City Hall on the fourth Thursday of each month except in November and December when it
meets the third Thursday of the month. To confirm meeting dates, call (405) 3163266.
Accommodations
It is the policy of the Trust to ensure the communications with participants and members of the public with
disabilities or those with limited English proficiency are as effective as communications with others.
Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or
in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or
another specialized service such as a sign language, or language, interpreter in order to participate in this
meeting, should contact the Department of Airports at (405) 3163223 no later than twentyfour (24) hours
(not including weekends or holidays) before the scheduled meeting.
The following guidelines are in place for meetings in the Council Chamber at City Hall: only the south
entrance to City Hall will be open; air purifying machines have been installed in the Chamber; hand
sanitizer machines and disposable face masks will be available.
Addressing the Trust
Citizens may address the Trust on certain items by signing up to speak and providing the agenda item
number, their reason for appearing and their address. All comments must be relevant to the item. The
Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust,
or have any person removed from the Council Chamber, if that person commits any disorderly or
disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking
without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the
speaker’s allotted time has expired; presenting comments or material not relevant to the item under
discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or
engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21
O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or
jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the
Municipal Building for violation of Oklahoma City Municipal Code 2020, §3081 Disorderly conduct and/or
for violation of 21 O.S. §280Willfully Disturbing, Interfering With or Disrupting State Business, Agency
Operations or Employees.
Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda
items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not
address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items
listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a
forum to announce a candidacy for public office, or a forum for any previously announced public
candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must
concern Trust services, policies, facilities, or items on the agenda.
Oklahoma City Airport Trust Page 2 of 8 April 27, 2023
Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of
candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must
concern Trust services, policies, facilities, or items on the agenda.
Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of
Airports at (405) 3163266, twentyfour (24) hours prior to the Trust meeting, but citizens may also sign up
to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak
unless additional time is granted by the presiding Chair.
Trust Actions
The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust
may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise
adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the
item listed on the agenda. When more information is needed to act on an item, the Trust may elect to
refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust
may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent
consultant for additional study. Under certain circumstances, items may be stricken from the agenda
entirely.
Items listed under each category in this agenda are usually approved as a group or section upon motion
from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the
agenda.
For more information about the Trust, call (405) 3163266, or visit the Department of Airports at Will
Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma.
AGENDA
OKLAHOMA CITY AIRPORT TRUST
April 27, 2023
Three affirmative votes are required for approval of all actions.
I. Call to Order
II. Approval of Minutes
A. Oklahoma City Airport Trust minutes from March 23, 2023.
III. Director's Report
A. Delinquent Accounts Receivable
B. Construction Projects Status Report as of April 27, 2023.
C. Budget to Actual Report as of March 2023.
OklahomaD.
City Airport Trustproposed Trust Budget
Receive Page 3 for
of 8Fiscal Year 2024 for review and
April
set27, 2023
AGENDA
OKLAHOMA CITY AIRPORT TRUST
April 27, 2023
Three affirmative votes are required for approval of all actions.
I. Call to Order
II. Approval of Minutes
A. Oklahoma City Airport Trust minutes from March 23, 2023.
III. Director's Report
A. Delinquent Accounts Receivable
B. Construction Projects Status Report as of April 27, 2023.
C. Budget to Actual Report as of March 2023.
D. Receive proposed Trust Budget for Fiscal Year 2024 for review and set
presentation and final approval at the May 2023 Trust Meeting.
IV. Will Rogers World Airport
A. Final Acceptance of completed Project No. OCAT WRWA 2302, “Demolition of
Hotel Building,” with K&M Dirt Services, LLC dba K&M Wrecking, and placing
the Maintenance Bond into effect.
B. Amendment No. 3 to the Construction Contract with Duit Construction Co., Inc.,
for Project No. OCAT WRWA 2210, "Rehabilitation/Reconstruction of Runway
1331 Phase II,” increase of $38,708.55 and add 14 calendar days.
C. Amendment No. 3 to the Contract for Professional Services with Benham Design,
LLC, for Project No. OCAT WRWA 2005, “Terminal Building Roof Repairs and
Replacement,” increase of $130,500.
D. Amendment No. 4 to the Contract for Professional Services with ADG, P.C., for
Project No. OCAT WRWA 1802, “Elevator Replacement for Multiple Buildings,”
Mike Monroney Aeronautical Center, increase of $5,150.
E. Amendment No. 4 to the Construction Contract with Timberlake Construction
Co., Inc., for Project No. OCAT WRWA 2010, “Terminal Building Upper Level
Deck Structural Repairs – Phase 3B,” decrease of $9,025.53; and Change Order
No. 16, decrease of $26,384.04 and add 30 additional calendar days.
F. Change Order No. 1 to the Construction Contract with Ellsworth Construction
OKC, dba ATech Paving for Project No. OCAT WRWA 2208, "South Campus
Paving Repairs and Rehabilitation," Mike Monroney Aeronautical Center, adding
55 calendar days.
Oklahoma City Airport Trust Page 4 of 8 April 27, 2023
F. Change Order No. 1 to the Construction Contract with Ellsworth Construction
OKC, dba ATech Paving for Project No. OCAT WRWA 2208, "South Campus
Paving Repairs and Rehabilitation," Mike Monroney Aeronautical Center, adding
55 calendar days.
G. Change Order No. 2 to the Construction Contract with Crossland Heavy
Contractors, Inc., for Project No. OCAT WRWA 2206, "Landside Wayfinding,"
increase of $39,979.44 and add 35 calendar days.
H. Change Order No. 3 to the Construction Contract with First Water Contracting,
LLC, for Project No. OCAT WRWA 2307, "Parking Lot 2 Pavement
Rehabilitation", increase of $19,080.74.
I. Plans and Project Manual submitted by C. H. Guernsey & Company for Project
No. OCAT WRWA 2310, "Headquarters Building Envelope Repairs," Mike
Monroney Aeronautical Center, and advertisement for bids.
J. Plans and Project Manual submitted by C. H. Guernsey & Company for Project
No. OCAT WRWA 2311, "6921 S Meridian – Old ARFF Building Roof
Replacement,” and advertisement for bids.
K. Plans and Project Manual submitted by C. H. Guernsey & Company for Project
No. OCAT WRWA 2308, “Passenger Boarding Bridge Replacement Phase I,”
and advertisement for bids.
L. Resolution authorizing Professional Services from C. H. Guernsey & Company to
design Hangar 9 Chiller, Cooling Tower, and Air Handling Unit Replacements, at
Mike Monroney Aeronautical Center, utilizing the Trust’s Contract for Professional
Services, Project No. OCAT GEN 2312, “MultiYear Professional Services,” in
the estimated amount of $250,875.
M. Resolution authorizing Professional Services from FrankfurtShortBruza
Associates, P.C., to design “ANF1 Chiller and Cooling Towers Replacement” at
Mike Monroney Aeronautical Center, utilizing the Trust’s Contract for Professional
Services, Project No. OCAT GEN 2312, “MultiYear Professional Services,” in
the estimated amount of $330,831.40.
N. Resolution rescinding the Custodial Services Bond, previously approved by the
Oklahoma City Airport Trust on February 23, 2023, Item IV. K., for R2
Consulting Services, LLC, and approving in its place, the attached Performance
Bond for the Custodial Services Contract with R2 Consulting Services, LLC.
O. Performance Bond for R2 Consulting Services, custodial services at the Fuel
Facility, Snow Barn, and Maintenance Facility.
P. Resolution authorizing the purchase of one 2023 John Deere 850L Crawler Dozer,
from Clarence L. Boyd, utilizing State Contract (SW0192), in the estimated
amount of $429,500.00.
Q. Amendment No. 3 to the Service Agreement with Upward Transitions, Inc., to
approve the Fiscal Year 2024 Annual Budget in the amount of $ 76,155, July 1,
2023, through June 30, 2024.
R. Ground Services Agreement for courtesy vehicle services with Minal DBA AVID
Oklahoma City Airport.
Oklahoma City Airport Trust Page 5 of 8 April 27, 2023
2023, through June 30, 2024.
R. Ground Services Agreement for courtesy vehicle services with Minal DBA AVID
Oklahoma City Airport.
S. Ground Services Agreement for courtesy vehicle services with Hampton Inn and
Suites Oklahoma City Airport, LLC.
T. Ground Services Agreement for courtesy vehicle services with Wichita and
Affiliated Tribes DBA Sugar Creek Casino.
U. Ground Services Agreement for courtesy vehicle services with PLD Hospitality
LLC, DBA Best Western Saddleback Inn.
V. Ground Services Agreement for courtesy vehicle services with Aramark Services,
INC. DBA NCED Conference Center & Hotel.
W. Ground Services Agreement for courtesy vehicle services with MLCV Oklahoma
LLC, DBA Embassy Suites by Hilton Will Rogers World Airport.
X. Ground Services Agreement for courtesy vehicle services with Nine Hotel, LLC
DBA Hilton Garden Inn Oklahoma City Airport.
V. Wiley Post Airport
A. Assumption Agreement and Use Guaranty for conveyance of PWA Thangar Unit
#1403 from Flinton Aviation, LLC to Eyes in the Skies LLC, effective April 27,
2023.
B. Assumption Agreement and Use Guaranty for conveyance of PWA Thangar Unit
#1309 from Salazar Aviation LLC to Mica Foster, effective April 27, 2023.
C. Assumption Agreement and Use Guaranty for conveyance of PWA Thangar Unit
#408 from The Dan R. & Mary E. Owens Family Trust to Lance Evert Gibbons,
effective April 27, 2023.
D. Supplement No. 6 to Hangar/Office Lease Agreement with Cooper Family
Management Co., LLC; 700HC, LLC; Interstate Helicopters, Inc.; Citation
Aviation, LLC; Radio Flyer, LLC; and 711 Holdings, LLC, to amend Revised
Exhibit “C” of the Hangar/Office Lease Agreement, April 27, 2023 through
August 31, 2023.
VI. Clarence E. Page Airport
A. Joint Resolution with The City of Oklahoma City and the Oklahoma City Airport
Trust authorizing the Director of Airports to submit a grant application for Clarence
E. Page Airport to the Oklahoma Aeronautics Commission for the 50/50 Fuel
Grant Program (Install 12,000Gal SelfServe AVGAS System), and agreeing to
the acceptance and compliance with all required understandings and grant
assurances for the project; acknowledging this Joint Resolution as their official
action and acceptance of the applicable grant if offered by the Oklahoma
Aeronautics Commission under such substantially similar terms described herein;
designating each entity’s respective Official Representatives and authorizing the
Official Representatives to administer and electronically execute the applicable
grant documents on behalf of each respective entity without further action by either
entity;
Oklahoma City Airport and authorizing payment
Trust Page 6ofof 8
Trust funds for the payment of the local
April match
27, 2023
Aeronautics Commission under such substantially similar terms described herein;
designating each entity’s respective Official Representatives and authorizing the
Official Representatives to administer and electronically execute the applicable
grant documents on behalf of each respective entity without further action by either
entity; and authorizing payment of Trust funds for the payment of the local match
and any other project costs not funded by the applicable Oklahoma Aeronautics
Commission grant.
VII. General
A. Amendment No. 1 to the Annual Maintenance Contract with Rudy Construction
Co., for Project No. OCAT GEN 2213, “Paving Repairs and Maintenance.”
WRWA, WPA, CEPA.
B. Amendment No. 1 to the Annual Maintenance Contract with Southeast Plumbing
& Backhoe, Inc., for Project No. OCAT GEN 2212, “Utility Repairs and
Maintenance.” WRWA, WPA, CEPA.
VIII. Easements
A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and
the Oklahoma City Airport Trust from DPI Development, LLC, 3200 Melcat
Drive. WRWA.
B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and
the Oklahoma City Airport Trust from 5325 SW 36th St OKOK, LLC, 5325
Southwest 36th Street. WRWA.
C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and
the Oklahoma City Airport Trust from Success, LLC, 4000 Southwest 149th
Street. WRWA.
D. Avigation and Hazard Easement be accepted by The City of Oklahoma City and
the Oklahoma City Airport Trust from Cavender Real Estate of OKC LLC, 7320
NW Expressway. WPA.
E. Avigation and Hazard Easement be accepted by The City of Oklahoma City and
the Oklahoma City Airport Trust from J & G Estates, LLC, for land located at
5000 Southwest 29th Street; Lots 3 and 4 of Block 6 in Lakeside Business Park
Section 2. WRWA.
F. Permanent Water Easement to The City of Oklahoma City for a fire hydrant
system. WRWA.
IX. Requisitions
A. Resolution ratifying the actions of the Director of Airports in approving requisitions
previously paid.
B. Resolution approving requisitions dated April 27, 2023.
X. Comments from Trustees, Staff and Citizens
XI. Adjournment
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XI. Adjournment
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