Oklahoma City Airport Trust

AGENDA July 27, 2023 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Vice Chairman, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of Oklahoma City Airport Trust each month except in November and December Page 1 of 6 when it July 27, 2023 meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266.  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA Oklahoma City Airport Trust Page 2 of 6 July 27, 2023 OKLAHOMA CITY AIRPORT TRUST For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST July 27, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of June 22, 2023 meeting. III. Director's Report A. Presentation – Airport Updates B. Delinquent Accounts Receivable C. Construction Projects Status Report as of July 27, 2023. D. Budget to Actual Report as of June 2023. IV. Will Rogers World Airport A. Final Acceptance of completed Project No. OCAT WRWA 2010, “Terminal Building Upper Level Deck Structural Repairs—Phase 3B” with Timberlake Construction Co., Inc., waiving liquidated damages and placing the Maintenance Bond into effect. B. Professional Services Contract with Frankfurt­Short­Bruza, P.C., for Project No. OCAT WRWA 2409, "Federal Inspection Services Facility Buildout” in the amount of $899,767. C. Ratification and approval of Addendum No. 1 for Project No. OCAT WRWA 2310, “Headquarters Building Envelope Repairs,” Mike Monroney Aeronautical Center; award the Construction Contract to W.L. McNatt & Company in the amount of $628,893; and approve the Contract and bonds. D. Project No. OCAT WRWA 2314, “2023 Registry Building Slab Repairs”, Mike Monroney Aeronautical Center; award the Construction Contract to Anderson & House, Inc., in the amount of $181,673; and approve the Contract and bonds. E. Amendment No. 1 to the Contract for Professional Services with MacArthur Associated Consultants, LLC, for Project No. OCAT WRWA 2402, "Terminal Apron South Phase 1,” to increase $878,315, and to amend certain other terms and conditions. F. Amendment No. 4 to the Contract for Professional Services with Kimley­Horn and Associates, Inc., for Project No. OCAT WRWA 1509, “Airport Parking Facilities and Revenue Control Study,” to increase $49,980, and to amend certain otherTrust Oklahoma City Airport terms and conditions.Page 3 of 6 July 27, 2023  F. Amendment No. 4 to the Contract for Professional Services with Kimley­Horn and Associates, Inc., for Project No. OCAT WRWA 1509, “Airport Parking Facilities and Revenue Control Study,” to increase $49,980, and to amend certain other terms and conditions. G. Amendment No. 5 to the Construction Contract with Duit Construction Co., Inc., for Project No. OCAT WRWA 2210, "Rehabilitation/Reconstruction of Runway 13­31 Phase II,” to increase $6,995.62 and to increase five (5) calendar days. H. Amendment No. 7 to the Contract for Professional Services with H.W. Lochner, Inc, for Project No. OCAT WRWA 1420, “Airport Wayfinding and Signage,” increase of $27,000. I. Amendment No. 9 to the Contract for Professional Services with ADG, P.C., for Project No. OCAT WRWA 1712, “Terminal Building Upper Level Deck Structural Repairs,” increase of $50,000. J. Change Order No. 9 to the Construction Contract with Wynn Construction Co., Inc., for Project No. OCAT WRWA 2005, "Terminal Building Roof Repairs and Replacement," increase of $29,116.45. K. Plans and Project Manual submitted by LWPB, P.C., for Project No. OCAT WRWA 2410, " Multi­Bay Maintenance Facility Addition,” and authorization of advertisement for bids. L. Plans and Project Manual submitted by Frankfurt­Short­Bruza Associates, P.C., for Project No. OCAT WRWA 2315, “Thomas P. Stafford Emergency Generator Replacement”, Mike Monroney Aeronautical Center, and authorization of advertisement for bids. M. Ratification and approval of Addendum No. 1 and Resolution rejecting the bids of June 28, 2023, for Project No. OCAT WRWA 2404, “Terminal Building Additional Wayfinding and Signage”; Plans and Project Manual submitted by H.W. Lochner, Inc., for Project No. OCAT WRWA 2412, “Terminal Building Additional Wayfinding and Signage”; and authorization of advertisement for bids. N. Release of all Claims against Oklahoma Roofing and Sheet Metal, Gallagher Bassett, and National Fire Insurance for weather damage to the Terminal Building in connection with roof repairs. O. Agreement for Aviation Support and Services with Vaisala Inc. authorizing the purchase of a Runway Weather Information System (RWIS) upgrade in the amount of $50,128. P. First Renewal Lease Agreement and Fuel Storage Agreement with Devon Energy Production Company, L.P.; and a Guaranty Agreement with Devon Energy Corporation on behalf of Devon Energy Production Company, L.P., September 1, 2023 through August 31, 2028. Q. Joint Resolution of the City of Oklahoma City and the Oklahoma City Airport Trust and adjusting the Will Rogers World Airport Public Parking Rate Schedule for the public pay parking facilities effective September 1, 2023. R. Ground Services Agreement for limousine services with Paris Limousine of Oklahoma City Airport Trust Oklahoma. Page 4 of 6 July 27, 2023  Trust and adjusting the Will Rogers World Airport Public Parking Rate Schedule for the public pay parking facilities effective September 1, 2023. R. Ground Services Agreement for limousine services with Paris Limousine of Oklahoma. S. Ground Services Agreement for limousine services with Thompson Black Car LLC. V. Wiley Post Airport VI. Clarence E. Page Airport A. Ratification and approval of Addendum Nos. 1 and 2 for Project No. OCAT CEPA 2313, "Install 12,000 Gal Self­Serve AVGAS System", Clarence E. Page Municipal Airport; awarding the Construction Contract to Globe Construction Co., in the amount of $676,865; and approve the Contract and bonds. B. Joint Resolution with the City of Oklahoma City authorizing the Director of Airports to submit a grant application for Clarence E. Page Airport to the Oklahoma Aeronautics Commission for the Airport Construction Program (Replace PAPI Light Bars for Runway 17R/35L and 17L/35R), and agreeing to the acceptance and compliance with all required understandings and grant assurances for the project; acknowledging this Joint Resolution as their official action and acceptance of the applicable grant if offered by the Oklahoma Aeronautics Commission under such substantially similar terms described herein; designating each entity’s respective Official Representatives and authorizing the Official Representatives to administer and electronically execute the applicable grant documents on behalf of each respective entity without further action by either entity; and authorizing payment of Trust funds for the payment of the local match and any other project costs not funded by the applicable Oklahoma Aeronautics Commission grant. C. Assignment and Assumption Agreement with the Oklahoma City Airport Trust, Martin Kubier Family Revocable Living Trust and Burton RE Holdings, LLC for Block 1, Lot 3 Lease Agreement at Clarence E. Page Airport as a hangar site for storage of a privately owned aircraft, effective July 27, 2023 through December 31, 2026. VII. General A. Professional Legal Services Agreement with Ryan Whaley Coldiron Jantzen Peters & Webber PLLC for specialized environmental counsel, effective July 17, 2023. WRWA, WPA, CEPA. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Vince Truong, 4401 Southwest 119th Street. WRWA. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Orion Property Three, L.L.C., 8000 Northside Drive, in Northside Business Park. WPA. Oklahoma City Airport Trust Requistions Page 5 of 6 July 27, 2023 IX.  B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Orion Property Three, L.L.C., 8000 Northside Drive, in Northside Business Park. WPA. IX. Requistions A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated July 27, 2023. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 6 of 6 July 27, 2023