Oklahoma City Airport Trust

AGENDA October 26, 2023 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Vice Chairman, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of Oklahoma City Airport Trust Meeting each month except in November andOctober Page 1 of 6 December when it 26, 2023 meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266.  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Meeting Page 2 of 6 AGENDA October 26, 2023 agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST October 26, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of Okahoma City Airport Trust Meeting, September 28, 2023. III. Director's Report A. Airport Update and Presentation B. Delinquent Accounts Receivable C. Construction Projects Status Report as of October 26, 2023 D. Budget to Actual Report as of September 2023 IV. Will Rogers World Airport A. Final Acceptance of completed Project No. OCAT WRWA 2005, “Terminal Building Roof Repairs and Replacement,” with Wynn Construction Co., Inc., waiving liquidated damages and placing the Maintenance Bond into effect. B. Amendment No. 2 to the Construction Contract with CGC, LLC, for Project No. OCAT WRWA 2305, "Rehabilitate Terminal Access Roadways – Phase 2," increase of $4,510; and Change Order No. 2 increase of $39,548.65 and increase of 14 calendar days. C. Amendment No. 3 to the Contract for Professional Services with Poe & Associates, Inc., for Project No. OCAT WRWA 2207, “North Campus Asphalt Paving Repairs and Rehabilitation,” Mike Monroney Aeronautical Center, decrease of $36,000. D. Amendment No. 3 to the Concession Services Agreement for Package 2, and Amendment No. 2 for Package 1 to Concession Services Agreement with Paradies Lagardere @OKC, LLC for airport food service and retail concessions services, to change concession build­out deadline methodology for both projects, alter two concepts for Package 2, identify changes in the initial and mid­term capital investment amounts, and to revise certain other terms and provisions of the original agreements, effective October 1, 2023. E. Amendment No. 4 to Window Cleaning Contract with Artisan Group, LLC d/b/a Artisan Window Cleaning, to exercise the third of three one­year Option Periods and update certain standard language, estimated annual amount $84,560, effective Oklahoma City Airport Trust1,Meeting January Page 3 of 6 31, 2024. 2024, through December October 26, 2023  E. Amendment No. 4 to Window Cleaning Contract with Artisan Group, LLC d/b/a Artisan Window Cleaning, to exercise the third of three one­year Option Periods and update certain standard language, estimated annual amount $84,560, effective January 1, 2024, through December 31, 2024. F. Amendment No. 5 to the Contract for Professional Services with ADG, P.C., for Project No. OCAT WRWA 1802, “Elevator Replacement for Multiple Buildings,” Mike Monroney Aeronautical Center, increase of $10,195. G. Supplemental Agreement No. 3 to Telecommunications System Development Agreement with Chickasaw Telecommunication Services, Inc., to exercise the first option period and to amend certain other terms and conditions, retroactive to September 9, 2023. H. Change Order No. 1 to the Construction Contract with Anderson & House, Inc., for Project No. OCAT WRWA 2314, "2023 Registry Building Slab Repairs,” Mike Monroney Aeronautical Center, increase of $13,584.38. I. Change Order No. 3 to the Construction Contract with Ellsworth Construction OKC, dba A­Tech Paving, for Project No. OCAT WRWA 2208, "South Campus Asphalt Paving Repairs and Rehabilitation," Mike Monroney Aeronautical Center, increase of $8,040.10 and increase of one (1) calendar day. J. Plans and Project Manual submitted by Kimley­Horn and Associates, Inc., for Project No. OCAT WRWA 2004, "Covered North Parking Lot,” and authorization of advertisement for bids. K. Ground Services Agreement for courtesy vehicle services with Citizen Potawatomi Nation. L. Ground Service Agreement for courtesy vehicle services with Immanuel United Properties LLC, dba Wingate by Wyndham. M. Ground Services Agreement for courtesy vehicle services with MacArthur Lodging, LLC, dba Springhill Suites Oklahoma City Airport West. N. Ground Services Agreement for courtesy vehicle services with Meridian Hotels LLC, dba La Quinta Inn and Suites by Wyndham Oklahoma City Airport. O. Ground Services Agreement for courtesy vehicle services with Pinnacle Car Services, INC. P. Ground Services Agreement for courtesy vehicle services with Village Tours, LLC. Q. Resolution authorizing the purchase of Professional Services from Frankfurt­Short­ Bruza Associates, P.C., to design and provide professional engineering and project management for Project No. OCAT WRWA 2417, “Terminal Building Flooring Replacement,” utilizing the Trust’s competitively bid Project No. OCAT GEN 2312, “Multi­Year Professional Services” Contract, in the estimated amount of $353,710. R. Resolution authorizing the purchase of services from Rudy Construction Co. to remove and replace a portion of pavement on Taxiway N3, utilizing the Trust’s competitively bid Project No. OCAT GEN 2213, “Paving Repairs and Maintenance” Oklahoma City Airport Contract, inPage Trust Meeting the 4 of estimated 6 amount of $140,827. October 26, 2023  R. Resolution authorizing the purchase of services from Rudy Construction Co. to remove and replace a portion of pavement on Taxiway N3, utilizing the Trust’s competitively bid Project No. OCAT GEN 2213, “Paving Repairs and Maintenance” Contract, in the estimated amount of $140,827. V. Wiley Post Airport A. Project No. OCAT WPA 2413, “Hangars 2, 3, and Metrea Building Roof Replacements,” award the Construction Contract to Alva Roofing Company in the amount of $1,245,800; and approve the Contract and bonds. B. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit Nos. 1401 and 1406 from Gary G. Stearman Revocable Trust to William A. Wightman, effective October 26, 2023. VI. Clarence E. Page Airport A. Assignment and Assumption Agreement between the Oklahoma City Airport Trust, Faira Knezevich, and James G. Duea and Arlene JD Martinez for Block 7, Lot 10 Lease Agreement at Clarence E. Page Airport as a hangar site for the storage of a privately owned aircraft, effective October 26, 2023 through December 31, 2023. VII. General A. Disadvantaged Business Enterprise Program and Overall Goal Setting for FY 2024 through FY 2026. WRWA, WPA, CEPA. B. Agreement for Project Consultant Selection and Design Review Services between the City of Oklahoma City and the Oklahoma City Airport Trust, for utilization of the services of the City Engineer and the Public Works Department, retroactive to July 1, 2023 through June 30, 2024, and setting forth compensation rates per project. WRWA, WPA, CEPA. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Jag Ventures, LLC, 3224 Southwest 59th Street. WRWA. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Kimberlyn Style, LLC, 10321 Portsmouth Court; Lot 25, Block 2 of South Harbor Addition Section One. WRWA. C. Permanent Easement Agreement to The City of Oklahoma City for a fire hydrant, pad, and connecting water line located on the Will Rogers World Airport which has been leased to the Oklahoma Air National Guard. WRWA. IX. Requisitions A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated October 26, 2023. Oklahoma City Airport Comments Trust from MeetingStaff andPage Trustees, 5 of 6 Citizens October 26, 2023 X.  A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated October 26, 2023. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Meeting Page 6 of 6 October 26, 2023