Oklahoma City Airport Trust

AGENDA November 16, 2023 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chair, Independent Trustee Bob Ross, Independent Trustee David Holt, Trustee­Mayor Todd Stone, Vice Chairman, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of Oklahoma City Airport Trust Meeting each month except in November and Page 1 of 6 December when it November 16, 2023 meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266.  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Meeting Page 2 of 6 AGENDA November 16, 2023 agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST November 16, 2023 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of Oklahoma City Airport Trust Meeting, October 26, 2023 III. Director's Report A. Airport Update and Presentation B. Delinquent Accounts Receivable C. Construction Projects Status Report as of November 16, 2023 D. Budget to Actual Report as of October 2023 E. FY2024 Public Parking Facilities – Profit and Loss Statement – 1st Quarter IV. Will Rogers World Airport A. Professional Services Contract with H.W. Lochner, Inc., for Project No. OCAT WRWA 2405, "AAR Apron Rehabilitation,” in the amount of $1,293,950.76. B. Ratification and approval of Addendum No. 1 for Project No. OCAT WRWA 2411, “Metro Tech Center Roof Overlay”; award the Construction Contract to Downey Contracting, LLC, in the amount of $564,500; and approve the Contract and bonds. C. Amendment No. 2 to the Interlocal Cooperation Agreement with the State of Oklahoma, by and through the Oklahoma Arts Council, to display public artwork at Will Rogers World Airport for the second and final one year period, effective December 1, 2023 through November 30, 2024. D. Amendment No. 8 to the Construction Contract with Duit Construction Co., Inc., for Project No. OCAT WRWA 2210, "Rehabilitation/Reconstruction of Runway 13­31 Phase II,” increase of $24,015.75 and increase of five (5) calendar days. E. Amendment No. 9 to the Management Contract with First Transit, Inc., for the Consolidated Rental Car Facility Shuttle Bus Operations and Maintenance, extending the expiration date of the fifth and final Option Period to September 30, 2024, at 11:59 p.m., effective November 1, 2023. F. Supplement No. 3 to the Hangar/Office Lease Agreement with HL Aircraft LLC, to amend Revised Exhibit “F” Oklahoma City Airport Trust Meeting of the Hangar/Office Lease Agreement, Page 3 of 6 effective November 16, 2023 November 16, 2023 through September 30, 2037.  extending the expiration date of the fifth and final Option Period to September 30, 2024, at 11:59 p.m., effective November 1, 2023. F. Supplement No. 3 to the Hangar/Office Lease Agreement with HL Aircraft LLC, to amend Revised Exhibit “F” of the Hangar/Office Lease Agreement, effective November 16, 2023 through September 30, 2037. G. Change Order No. 2 to the Construction Contract with Hunter Mechanical & Controls, Inc., for Project No. OCAT WRWA 2306, “Civil Aeromedical Institute Chiller Replacement,” Mike Monroney Aeronautical Center, increase of $2,037.36. H. Plans and Project Manual submitted by C. H. Guernsey & Company for Project No. OCAT WRWA 2418, “Passenger Boarding Bridge Replacement – Phase II,” and advertisement for bids. I. Ground Services Agreement for courtesy vehicle services with 21c OKC LLC, dba Fordson Hotel. J. Joint Resolution with The City of Oklahoma City authorizing the Director of Airports to submit grant applications for Will Rogers World Airport to the Federal Aviation Administration for the 2023 Airport Terminal Program and/or 2023 Airport Infrastructure Grant for “Passenger Boarding Bridges Replacement – Phase II’’, and agreeing to the acceptance and compliance with all required understandings and grant assurances for the project; acknowledging this Joint Resolution as their official action and acceptance of the applicable grant(s) if offered by the Federal Aviation Administration under such substantially similar terms described herein; designating each entity’s respective Official Representatives and authorizing the Official Representatives to administer and electronically execute the applicable grant documents on behalf of each respective entity without further action by either entity; and authorizing payment of Trust funds for the payment of the local matches and any other project costs not funded by the applicable grant programs. K. Resolution ratifying the actions of the Director of Airports, as the Trust’s General Manager, for the approval of Amendment No. 1 with TK Airport Solutions, Inc., formerly Thyssenkrupp Airport Systems, Inc., for Project No. OCAT WRWA 1920, “Terminal Renovation and Expansion – Phase III – Passenger Boarding Bridges Package”; and Final Acceptance of completed Project, waiving liquidated damages, and placing the Maintenance Bond into effect. L. Resolution revising and replacing the Aircraft Deicing/Anti­icing Policy for Will Rogers World Airport, effective December 1, 2023. M. Resolution authorizing the purchase of one 2023 Alamo 19’ Dual Wing Interstater Mower from Alamo Industrial utilizing State Contract, SW0196, in the estimated amount of $183,516.95. V. Wiley Post Airport A. Lease Agreement with the Independent School District No. 1 of Oklahoma County, aka Putnam City School District, for the operation of a high school Aviation Program, effective January 1, 2024. OklahomaB. Assumption City Airport Agreement and Trust Meeting Use4 of Page Guaranty 6 for conveyance of PWA T­hangar November Unit 16, 2023 No. 1303 from Freddie Baker Family Trust to Justin D. Covalt, effective  County, aka Putnam City School District, for the operation of a high school Aviation Program, effective January 1, 2024. B. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit No. 1303 from Freddie Baker Family Trust to Justin D. Covalt, effective November 16, 2023. C. Assumption Agreement and Use Guaranty for conveyance of PWA T­hangar Unit No. 1701 from TBD Aviation LLC to Ronald Nail, effective November 16, 2023. D. Amendment No. 3 to Lease and Operations Agreement with Private Jets, dba JETSETFBO to memorialize the completion of construction, relocation of the Fuel Storage Facility, and to update and clarify certain other terms and conditions. E. Lessor’s Estoppel Certificate with Turbine Aircraft Services, LLC, and Prosperity Bank, effective November 16, 2023. VI. Clarence E. Page Airport A. Assignment and Assumption Agreement between the Oklahoma City Airport Trust, Gerald L. Hudson Living Trust to Carl L. Jones Jr. 2001 Revocable Trust for Block 4, Lot 4 Lease Agreement at Clarence E. Page Airport as a hangar site for the storage of a privately owned aircraft, effective November 16, 2023 through December 31, 2026. VII. General A. Amendment No. 1 to the Annual Maintenance Contract for Project No. OCAT GEN 2303, “Painting Repairs and Maintenance,” with Vista Construction, LLC, dba Cherokee Painting renewing the Contract for their first renewal period of 365 calendar days or a not­to­exceed amount of $400,000; and to revise certain other terms and provisions of the original agreement, retroactive as November 3, 2023. WRWA, WPA, CEPA. B. Amendment No. 2 to the Annual Maintenance Contracts for Project No. OCAT GEN 2203, “Annual Roofing Maintenance and Repairs,” with Alva Roofing Co., Oklahoma Roofing & Sheet Metal, LLC, and Supreme Roofing Done Right, LLC, renewing each of the Contracts for their second renewal period of 365 calendar days or a not­to­exceed amount of $300,000; and to revise certain other terms and provisions of the original agreements. WRWA, WPA, CEPA. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from The Board of Education of the City of Oklahoma City, State of Oklahoma otherwise known as Independent School District No. 89 of Oklahoma County, 5100 South Independence Avenue. WRWA. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Cagle Leasing, Inc., located at 7701 North Council Road. WPA. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma Oklahoma City Airport City AirportPage Trust Meeting Trust from 5 of 6 Jesus O. Olivas and Patricia NovemberA. Olivas, 16, 2023 3501 Southwest 157th Street. WRWA.  the Oklahoma City Airport Trust from Cagle Leasing, Inc., located at 7701 North Council Road. WPA. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Jesus O. Olivas and Patricia A. Olivas, 3501 Southwest 157th Street. WRWA. D. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Mark Sweiss and Nadia Sweiss, 8224 Glade Avenue, Suite A. WRWA. IX. Requisitions A. Resolution ratifying the actions of the Director of Airports in approving requisitions previously paid. B. Resolution approving requisitions dated November 16, 2023. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Meeting Page 6 of 6 November 16, 2023