Oklahoma City Airport Trust

AGENDA August 22, 2024 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice­Chairman, Independent Trustee David Holt, Trustee­Mayor Matt Hinkle, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of Oklahoma City Airport Trust each month except in November andAugust Page 1 of 6 December when it 22, 2024 meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266.  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Page 2 of 6 AGENDA August 22, 2024 agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST August 22, 2024 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – July 25, 2024 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of August 14, 2024 C. Construction Projects Status Report as of August 22, 2024 D. Budget to Actual Report as of July 2024 IV. Will Rogers World Airport A. Final Acceptance of completed Project with Crossland Heavy Contractors, Inc., Project No. OCAT WRWA 2206, Landside Wayfinding, and placing the Maintenance Bond into effect. B. Final Acceptance of completed Project with CGC, LLC, Project No. OCAT WRWA 2305, Rehabilitate Terminal Access Roadways – Phase 2, and placing the Maintenance Bond into effect. C. Ratifying and approving Addendum Nos. 1, 2 and 3; awarding a construction contract to Globe Construction Co., Project No. OCAT WRWA 2428, Registry Building Exterior Lighting, $126,100; and approving the Contract and bonds. D. Ratifying and approving Addendum No. 1; adopting a Resolution authorizing the extension of time to award Construction Contract; awarding a construction contract to Globe Construction Co., Project No. OCAT WRWA 2319, Terminal Restroom Renovations Phase 1, $3,048,778; and approving the Contract and bonds. E. Ratifying and approving Addendum Nos. 1 and 2; adopting a Resolution authorizing extension of time to award Construction Contract; awarding a construction contract to Globe Construction Co., Project No. OCAT WRWA 2424, Baggage Claim Units Replacement, $4,363,227; and approving the Contract and bonds. F. Ratifying and Approving Addendum Nos. 1 and 2; adopting a Resolution approving Oklahoma City Airport Trust extension of time to 3 of Page award6 Construction Contract; awarding August a 22, 2024 construction contract to American Elevator Company, Project No. OCAT WRWA  2424, Baggage Claim Units Replacement, $4,363,227; and approving the Contract and bonds. F. Ratifying and Approving Addendum Nos. 1 and 2; adopting a Resolution approving extension of time to award Construction Contract; awarding a construction contract to American Elevator Company, Project No. OCAT WRWA 2408, Walkway Modernization, $2,210,000; and approving the Contract and bonds. G. Amendment No. 1 to the Baggage Handling System Operations and Maintenance Contract with Pteris Global (USA), Inc., to exercise the first of two successive two (2) year Option Periods, revise the annual fee and certain federally mandated language, effective August 1, 2024, through July 31, 2026. H. Amendment No. 2 and Final Acceptance of completed Project with Ellsworth Construction OKC, dba A­Tech Paving, for Project No. OCAT WRWA 2208, South Campus Asphalt Paving Repairs and Rehabilitation, Mike Monroney Aeronautical Center, and placing the Maintenance Bond into effect. I. Supplemental Agreement No. 21 to the Lease No. HSTS17­14­L­RELW07 with the United States of America, Department of Homeland Security, Transportation Security Administration, to add two additional one (1) year options, the second option to be a successive automatic renewal, and to amend certain terms and conditions as agreed by the parties, effective November 1, 2024 through October 31, 2025. J. Change Order No. 1 and Partial Substantial Completion of Passenger Boarding Bridges Gate 6 and Gate 4 with Oshkosh AeroTech, LLC, Project No. OCAT WRWA 2308, Passenger Boarding Bridge Replacement – Phase I in the amount of $11,029.01. K. Ground Services Agreement for courtesy vehicle services with Thompson Black Car LLC. L. Joint Resolution with The City of Oklahoma City renaming “Will Rogers World Airport” to “OKC Will Rogers International Airport”. M. Resolution approving the branding for OKC Will Rogers International Airport, subject to the approval of the name change by The City of Oklahoma City. N. Resolution authorizing Professional Services from Frankfurt­Short­Bruza Associates, P.C., for Metro Tech New Hangar – Task 1, utilizing the Trust’s Contract for Professional Services, Project No. OCAT GEN 2312, Multi­Year Professional Services, estimated cost $62,839. O. Resolution authorizing the purchase of airport runway equipment and related supplies and services, utilizing Sourcewell Cooperative Agreement with TYMCO, Inc., Contract #111522­TYM, through February 3, 2027; not to exceed $750,000 per fiscal year; and Resolution authorizing the purchase of a Model 600 runway sweeper truck and other necessary items from United Engines, utilizing the Sourcewell Co­Op Agreement with TYMCO, Inc., Contract #111522­TYM, estimated cost $376,136. P. Resolution waiving all procurement and purchasing policies and procedures for the procurement Oklahoma City Airport Trust of the FederalPage Inspection 4 of 6 Services and General Aviation AugustFacilities 22, 2024 baggage screening equipment at Will Rogers World Airport and authorizing the  Sourcewell Co­Op Agreement with TYMCO, Inc., Contract #111522­TYM, estimated cost $376,136. P. Resolution waiving all procurement and purchasing policies and procedures for the procurement of the Federal Inspection Services and General Aviation Facilities baggage screening equipment at Will Rogers World Airport and authorizing the Director of Airports to execute the Purchase Agreement for baggage screening equipment with Raytheon Company, estimated cost $1,200,000. Q. 1. Resolution rescinding approval of Change Order No. 1 to the Construction Contract with Hunter Mechanical & Controls, Inc., Project No. OCAT WRWA 2214, Medium Voltage Transformer T6 Replacement, Mike Monroney Aeronautical Center, increase of $2,750.98, and ratifying the actions of the Director of Airports for the approval of Change Order No. 1 to the Construction Contract with Libra Electric Company, Project No. OCAT WRWA 2214, Medium Voltage Transformer T6 Replacement, Mike Monroney Aeronautical Center, increase of $2,750.98; and 2. Final Acceptance of completed Project with Libra Electric Company, Project No. OCAT WRWA 2214, Medium Voltage Transformer T6 Replacement, Mike Monroney Aeronautical Center, and placing the Maintenance Bond into effect. V. Wiley Post Airport A. Lease Agreement with Freymiller Aviation LLC, to lease Hangar 23 with associated apron and aeronautical office space at Wiley Post Airport, effective September 1, 2024, through August 31, 2044 B. Amendment No. 1 to the Professional Services Contract for engineering services with KSA Engineers, Inc., for Project No. OCAT WPA 2403, Construct New Airport Traffic Control Tower, increase of $1,389,467.50. VI. Clarence E. Page Airport VII. General A. Professional Services Contracts with H.W. Lochner, Inc., MacArthur Associated Consultants, LLC and Garver, LLC, for Project No. OCAT GEN 2416, Multi­ Year Professional Services for On­Call Planning, Environmental, Engineering and Design Services for OCAT, Federal, or State Funded CIP Projects. B. Professional Services Contract with Freese and Nichols, Inc., for Project No. OCAT GEN 2415, On­Call Multi­Year Environmental Compliance Services, retroactive to August 1, 2024. C. Amendment No. 1 with Dane & Associates Electric Co. and Libra Electric Company for Project No. OCAT GEN 2401, Electrical and Street Lighting Maintenance and Repairs. D. Supplement No. 3 to the Professional Services Agreement for Financial Advisor Services with PFM Financial Advisors, LLC, to exercise the fifth renewal, to clarify how renewal options will be exercised, and to update certain other language, September 1, 2024 through August 31, 2025. VIII. Easements OklahomaA. City Airport Trust and Hazard Easement Avigation Page 5 of be6accepted by The City of Oklahoma August 22, 2024 City and  clarify how renewal options will be exercised, and to update certain other language, September 1, 2024 through August 31, 2025. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from SW 20th Street, LLC., 5000 SW 20th Street. Will Rogers World Airport. IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Items for Individual Consideration A. Claim of Phyllis Jones in the amount of $5,829.81 be approved. XI. Comments from Trustees, Staff and Citizens XII. Adjournment Oklahoma City Airport Trust Page 6 of 6 August 22, 2024