Oklahoma City Airport Trust

AGENDA September 26, 2024 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice­Chairman, Independent Trustee David Holt, Trustee­Mayor Matt Hinkle, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of Oklahoma City Airport Trust each month except in November and Page 1 of 6 December when it September 26, 2024 meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266.  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Page 2 of 6 AGENDA September 26, 2024 agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST September 26, 2024 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – August 22, 2024 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of September 18, 2024 C. Construction Projects Status Report as of September 26, 2024 D. Budget to Actual Report as of August 2024 IV. Will Rogers World Airport A. Partial Substantial Completion of Passenger Boarding Bridges Gate 1 with Oshkosh AeroTech, LLC, Project No. OCAT WRWA 2308, Passenger Boarding Bridge Replacement – Phase I. B. Awarding Construction Contract to Electrical Solutions of Oklahoma, Inc., Project No. OCAT WRWA 2500, Thomas P. Stafford Building Emergency Lighting, Mike Monroney Aeronautical Center, $242,000; and approving the Contract and bonds. C. Ratifying and approving Addendum No. 1; awarding a Construction Contract to Libra Electric Company, Project No. OCAT WRWA 2429, Switch 49970 Replacement, Mike Monroney Aeronautical Center, $429,800; and approving the Contract and bonds. D. Ratifying and approving Addendum No. 1; adopting Resolution authorizing extension of time to award Construction Contract; awarding a Construction Contract to Duit Construction Co., Inc., Project No. OCAT WRWA 2402, Reconstruct Terminal Apron South Gates – Phase I, $7,977,810; and approving the Contract and bonds. E. Ratifying and approving Addendum No. 1; adopting Resolution authorizing extension of time to award Construction Contract; awarding a Construction Contract to Duit Construction Co., Inc., Project No. OCAT WRWA 2436, Reconstruct Runway 17R­35L ­ North End, $6,466,456.06; and approving the Contract and bonds. Oklahoma City Airport Trust Page 3 of 6 September 26, 2024 F. Ratifying and approving Addendum Nos. 1 through 3; awarding Contracts to  extension of time to award Construction Contract; awarding a Construction Contract to Duit Construction Co., Inc., Project No. OCAT WRWA 2436, Reconstruct Runway 17R­35L ­ North End, $6,466,456.06; and approving the Contract and bonds. F. Ratifying and approving Addendum Nos. 1 through 3; awarding Contracts to L&M Office Furniture, $73,875.49; Downey Contracting, LLC, $18,594; Office Interiors, LLC, $467,961.54; Gov Prime Solutions, $8,550; and Furniture Marking Group, $189,901, for Project No. OCAT WRWA 2425, Federal Inspection Services – Furniture, Fixtures, and Equipment; and approving the Contracts. G. Ratifying and approving Addendum No. E; adopting Resolution receiving bids and awarding Construction Manager at Risk Construction Contracts to subcontractors for each subcontractor trade package as recommended by JE Dunn Construction Company, Project No. OCAT 2433, Construction of Hangar 4. H. Ground Services Agreement for courtesy vehicle services with Excalibur Executive Black Car Service LLC. I. Amendment No. 1 to the Professional Services Contract for engineering services with Allford Hall Monaghan Morris, LLC, Project No. OCAT WRWA 2427, New Parking Garage, increase of $87,375. J. Amendment No. 2 to the Construction Management at Risk Services Agreement with JE Dunn Construction Company, Project No. OCAT 2433, Construction of Hangar 4, to revise the Guaranteed Maximum Price, to revise the Substantial Completion Date, and to amend other certain terms and conditions. K. Amendment No. 1 and Change Order No. 1 to the Construction Contract with Atlas Paving Company, Project No. OCAT WRWA 1618, Repair Mike Monroney Boulevard, Mike Monroney Aeronautical Center, net increase of $173,994.47. L. Change Order No. 2 to the Construction Contract with Shiloh Enterprises Inc., Project No. OCAT WRWA 2410, Multi­Bay Maintenance Facility Addition, increase of $35,573.09, and 14 calendar days. M. Transdev Services, Inc., Performance Bond, and receipt of insurance for the operation and maintenance of the ConRAC Shuttle Bus Facility, effective October 1, 2024. N. Request for Proposal to be advertised for the solicitation of a Professional Services Agreement for the Common Use Passenger Processing Systems, RFP­ OCAT­2405. O. Resolution authorizing the purchase of Professional Services from H.W. Lochner, Inc., for Pavement Management PCI Update, utilizing Project No. OCAT GEN 2416, Multi­Year Professional Services, estimated cost $260,677.88. P. Resolution ratifying the actions of the Director of Airports for the approval of a software subscription and service agreement with Veoci Inc., necessary to effectuate purchases without formal bidding as previously authorized by the Trust, estimated cost $78,406. OklahomaQ. City Airport Trust ratifying the actions Resolution Page 4ofofthe 6 Director of Airports forSeptember 26, 2024 the approval of  P. Resolution ratifying the actions of the Director of Airports for the approval of a software subscription and service agreement with Veoci Inc., necessary to effectuate purchases without formal bidding as previously authorized by the Trust, estimated cost $78,406. Q. Resolution ratifying the actions of the Director of Airports for the approval of Professional Services from H.W. Lochner, Inc., for Airports Wayfinding and Signage Services, utilizing Project No. OCAT GEN 2416, Multi­Year Professional Services, estimated cost $73,388.92. V. Wiley Post Airport A. Ratifying and approving Addendum No. 1; awarding a Construction Contract to T.J. Cambell Construction Co., Project No. OCAT WPA 2419, Drainage Improvements – Phase 1, $2,865,037.85; and approving the Contract and bonds. B. Ratifying and approving Addendum No. 1; adopting Resolution authorizing extension of time to award Construction Contract; awarding a Construction Contract to Rudy Construction Co., Project No. OCAT WPA 2431, Atlantic Aviation Hangar 14 Ramp Replacement, $3,284,085; and approving the Contract and bonds. C. Resolution ratifying the actions of the Director of Airports for the approval of Professional Services from Frankfurt­Short­Bruza Associates, P.C., for the Task 2 Preliminary Report Services of the Gulfstream Facility Demolition, utilizing Project No. OCAT GEN 2312, Multi­Year Professional Services, estimated cost $72,087.06; and authorizing the purchase of additional Professional Design Services, Construction Administration, and Close Out of Phase 1, estimated cost $82,728.08. VI. Clarence E. Page Airport A. Aviation Support and Maintenance Services Agreement with DBT Transportation Services, LLC to provide scheduled maintenance and inspections, including necessary repairs, parts, and labor, for the Automated Weather Observation System, estimated at $25,795 over the five­year term, September 1, 2024 through August 31, 2029. B. Lease Agreement with Norman and Stacy Gibson for an individual aircraft hangar site for storage of a privately owned aircraft, Block 4, Lot 9, retroactive to January 1, 2024 through December 31, 2028. C. Resolution authorizing the purchase of Professional Services from Garver, LLC., to design future hangar development’s taxilane, utilizing Project No. OCAT GEN 2416, Multi­Year Professional Services, estimated cost $80,000. VII. General A. Professional Services Contract for planning and environmental services with HNTB Corporation for Project No. OCAT GEN 2506, On­Call Multi­Year Airport/Facility Planning, NEPA, and Environmental Services. B. Project Manual to be advertised for bids, Project No. OCAT GEN 2510, Annual Roofing Maintenance and Repairs. OklahomaC. Amendment City Airport Trust No. 1 to the Page Professional 5 of 6 Services Agreement for Security26, September Guard 2024  B. Project Manual to be advertised for bids, Project No. OCAT GEN 2510, Annual Roofing Maintenance and Repairs. C. Amendment No. 1 to the Professional Services Agreement for Security Guard Service with TriCorps Security, Inc., to approve a revised budget for fiscal year 2025 increasing the budget by $360,029.56 and to amend certain provisions of the Original Agreement, October 1, 2024 through August 31, 2025. D. Resolution ratifying the actions of the Director of Airports for the approval of a financial reporting software subscription and support services contract and other documents with FORVIS MAZARS, LLP, necessary to effectuate purchases without formal bidding as previously authorized by the Trust, estimated cost $4,000. VIII. Easements A. Grant Permanent Easement from The Oklahoma City Airport Trust to The City of Oklahoma City for water and wastewater improvements, Project SD­2024­ 00012 and WF­2024­00017, Will Rogers World Airport. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Francisco Medina Lopez, 9531 Regina Avenue, Will Rogers World Airport. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Oklahoma Tile Company, Inc., 2809 South Utah Avenue, Will Rogers World Airport. D. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Thru Tubing Solutions, Inc., 11501 South Portland Avenue, Will Rogers World Airport. IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 6 of 6 September 26, 2024