Oklahoma City Airport Trust

AGENDA October 24, 2024 9:00 AM Will Rogers World Airport | Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice­Chairman, Independent Trustee David Holt, Trustee­Mayor Matt Hinkle, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of Oklahoma City Airport Trust each month except in November andOctober Page 1 of 6 December when it 24, 2024 meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266.  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Page 2 of 6 AGENDA October 24, 2024 agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at Will Rogers World Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST October 24, 2024 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – September 26, 2024 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of October 16, 2024 C. Construction Projects Status Report as of October 24, 2024 D. Budget to Actual Report as of September 2024 IV. Will Rogers World Airport A. Joint Use Agreement with the United States of America, by and through the National Guard Bureau, and the State of Oklahoma, to provide for the use, in common with others, of the Joint Use Flying Facilities, the delineation of responsibilities, and the establishment of the Government’s reasonable share, proportional to its use of the cost of operating and maintaining the facilities, October 1, 2024 through September 30, 2034. B. Employee and ConRAC Vending Services Agreement with Hayes 405 Refreshments, for the installation, maintenance, and operation of convenient food and beverage vending services. C. Partial Substantial Completion of Passenger Boarding Bridges Gate 9 with Oshkosh AeroTech, LLC, Project No. OCAT WRWA 2308, Passenger Boarding Bridge Replacement – Phase I. D. Amendment No. 1 to the Lease and Operations Agreement with OnCue Marketing, LLC, to incorporate the final site plan, establish certain infrastructure improvement credits, and confirm the Primary Lease Period commencement date, retroactive to July 1, 2023. E. Amendment No. 1 to the Construction Contract with Globe Construction Co., Project No. OCAT WRWA 2319, Terminal Restrooms Renovations Phase 1. F. Amendment No. 3 to the Construction Management at Risk Services Agreement with JE Dunn Construction Company, Project No. OCAT 2433, Construction of Hangar Oklahoma City Airport 4, to revise the Page Trust Guaranteed 3 of 6Maximum Price and to revise the 24, Substantial October 2024 Completion Date.  Project No. OCAT WRWA 2319, Terminal Restrooms Renovations Phase 1. F. Amendment No. 3 to the Construction Management at Risk Services Agreement with JE Dunn Construction Company, Project No. OCAT 2433, Construction of Hangar 4, to revise the Guaranteed Maximum Price and to revise the Substantial Completion Date. G. Amendment No. 5 to Window Cleaning Contract with Artisan Group LLC d/b/a Artisan Window Cleaning, to extend the Contract for a period of one year and provide revised compensation, estimated annual amount $86,124, effective January 1, 2025 through December 31, 2025. H. Amendment No. 4 and Change Order No. 4 to the Construction Contract with Rudy Construction Co. for Project No. OCAT WRWA 2004, North Covered Parking Lot, net increase of $142,330.46 and 60 calendar days. I. Change Order No. 1 to the Construction Contract with Electrical Solutions of Oklahoma, Inc., Project No. OCAT WRWA 2315, Thomas P. Stafford Emergency Generator Replacement, Mike Monroney Aeronautical Center, increase of $25,706. J. Resolution waiving formal competitive bidding and approving a sole source purchase with Office Interiors, LLC for the material and labor of Project No. OCAT WRWA 2511, Hold Room Seating, estimated cost $1,092,056.95. K. Resolution declaring various items to be surplus to the needs of the Oklahoma City Airport Trust; authorizing the Chairman to execute a Release for said items; and authorizing the Director of Airports to cause the disposal of said items through lawful means. L. Resolution authorizing the purchase of one 2024 Alamo 19' Dual Wing Interstater Mower from Alamo Group TX INC., utilizing State Contract SW0196A, estimated cost $191,098.95. M. Resolution authorizing the purchase of professional services from Frankfurt­Short­ Bruza Associates, P.C., Project No. OCAT WRWA 2503, Registry Chiller and Boiler Replacement – Tasks 3­6, Mike Monroney Aeronautical Center, utilizing Project No. OCAT GEN 2312, Multi­Year Professional Services, estimated cost $180,938. N. Resolution authorizing the purchase of professional services from Frankfurt­Short­ Bruza Associates, P.C., Project No. OCAT WRWA 2512, LSF Roof Repairs – Tasks 3­6 , Mike Monroney Aeronautical Center, utilizing Project No. OCAT GEN 2312, Multi­Year Professional Services, estimated cost $140,866. O. Resolution authorizing Change Order No. 1 for Airports Geographic Information Systems Survey, utilizing Project No. OCAT GEN 1910, Multi­Year Professional Services, with MacArthur Associated Consultants, LLC, estimated cost $14,660. P. Resolution ratifying the Director of Airports’ action and approving the Auction Contract with Brown Auction House, LLC, for a public auction of obsolete items. Q. Resolution ratifying the Director of Airports’ action and approving the Services Agreement with Transportation Security Clearinghouse, for the performance of collecting data and background vetting for security badge applicants, estimated Oklahoma City Airport Trust Page 4 of 6 October 24, 2024 cost $76,800.  Contract with Brown Auction House, LLC, for a public auction of obsolete items. Q. Resolution ratifying the Director of Airports’ action and approving the Services Agreement with Transportation Security Clearinghouse, for the performance of collecting data and background vetting for security badge applicants, estimated cost $76,800. R. Resolution ratifying the Director of Airports’ action and approving professional services from Parkhill for Upgrade Baggage Handling System Study, utilizing Project No. OCAT GEN 2312, Multi­Year Professional Services, estimated cost $85,223. S. Resolution ratifying the Director of Airports’ action and approving the purchase of professional services from Frankfurt­Short­Bruza Associates, P.C., Project No. OCAT WRWA 2513, Hangar 8 Roof Replacement – Tasks 3­6, Mike Monroney Aeronautical Center, utilizing Project No. OCAT GEN 2312, Multi­Year Professional Services, estimated cost $85,823.80. T. Resolution ratifying the Director of Airports’ action and approving the purchase of professional services from Frankfurt­Short­Bruza Associates, P.C., Project No. OCAT WRWA 2514, Hangar 9 Roof Replacement – Tasks 3­6, Mike Monroney Aeronautical Center, utilizing Project No. OCAT GEN 2312, Multi­Year Professional Services, estimated cost $85,823.80. U. Resolution ratifying the Director of Airports’ action and approving the purchase of professional services from Frankfurt­Short­Bruza Associates, P.C., Project No. OCAT WRWA 2515, Base Maintenance Building Roof Replacement – Tasks 3­6, Mike Monroney Aeronautical Center, utilizing Project No. OCAT GEN 2312, Multi­Year Professional Services, estimated cost $56,539. V. Wiley Post Airport A. Amendment No. 2, Change Order No. 1 and Amendment No. 3 to the Construction Contract with Duit Construction Co., Inc., Project No. OCAT WPA 2316, Widen Runway 17R/35L to 100 Feet and Improve Drainage Structures, net decrease of $42,744.36. B. Resolution authorizing the purchase of professional services from Garver, LLC, to plan and design Project No. OCAT WPA 2516, Aircraft T­Hangars, utilizing Project No. OCAT GEN 2416, Multi­Year Professional Services, estimated cost $168,950. VI. Clarence E. Page Airport A. Resolution authorizing the Director of Airports on behalf of the Oklahoma City Airport Trust to execute and submit the Gateway Agreement for Government Entities with U.S. Bank National Association. VII. General A. Amendment No. 1 to the Professional Services Contract for engineering services with Mead & Hunt, Inc., Project No. OCAT GEN 2506, On­Call Multi­Year Airport/Facility Planning, NEPA and Associated Environmental Services, revising the contract amount, increase of $250,000, and amending contract terms. Oklahoma City Airport Trust Easements Page 5 of 6 October 24, 2024 VIII.  A. Amendment No. 1 to the Professional Services Contract for engineering services with Mead & Hunt, Inc., Project No. OCAT GEN 2506, On­Call Multi­Year Airport/Facility Planning, NEPA and Associated Environmental Services, revising the contract amount, increase of $250,000, and amending contract terms. VIII. Easements IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 6 of 6 October 24, 2024