Oklahoma City Airport Trust

AGENDA December 19, 2024 8:30 AM OKC Will Rogers International Airport Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice­Chairman, Independent Trustee David Holt, Trustee­Mayor Matt Hinkle, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the Oklahoma residents City Airport of Oklahoma TrustUnless otherwise Page City. 1 ofthe posted, 5 Trust generally meets atDecember 9:00 a.m.19,in2024 Council  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month at 8:30 a.m. To confirm meeting dates, call (405) 316­3266. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3223 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3266, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Page 2 of 5 AGENDA December 19, 2024 agenda. For more information about the Trust, call (405) 316­3266, or visit the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST December 19, 2024 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – November 21, 2024 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of December 11, 2024 C. Construction Projects Status Report as of December 19, 2024 D. Budget to Actual Report as of November 2024 E. 2024 Review / 2025 Preview – Draft Annual Report IV. OKC Will Rogers International Airport A. Final Acceptance of completed project with Rudy Construction Co., Project No. OCAT WRWA 2004, North Covered Parking Lot, and placing the Maintenance Bond into effect. B. Final Acceptance of completed project with Oshkosh AeroTech, LLC, Project No. OCAT WRWA 2308, Passenger Boarding Bridge Replacement – Phase I, and placing the Maintenance Bond into effect. C. Final Acceptance of completed project with Shiloh Enterprises Inc., Project No. OCAT WRWA 2410, Multi­Bay Maintenance Facility Addition, and placing the Maintenance Bond into effect. D. Ground Service Agreement for courtesy vehicle services with Char Hotels LLC dba Holiday Inn Oklahoma City Airport. E. Ground Service Agreement for limousine services with City Limousine, Inc., dba Kings Worldwide Transportation. F. Ground Service Agreement for courtesy vehicle services with Meridian Hotel, LLC; dba LaQuinta Inn and Suites by Wyndham Oklahoma City Airport. G. Ground Service Agreement for courtesy vehicle services with Pinnacle Car Services, Inc. OklahomaH. City Airport GroundTrust Service AgreementPage for 3courtesy of 5 December vehicle services with Village 19, 2024 Travel, LLC.  LLC; dba LaQuinta Inn and Suites by Wyndham Oklahoma City Airport. G. Ground Service Agreement for courtesy vehicle services with Pinnacle Car Services, Inc. H. Ground Service Agreement for courtesy vehicle services with Village Travel, LLC. I. Supplement No. 4 to Lease Agreement with HL Aircraft LLC to amend Revised Exhibit F, and revise certain federally mandated language, effective November 19, 2024 through September 30, 2037. J. Amendment No. 1 to the Construction Contract with Globe Construction Co., Project No. OCAT WRWA 2424, Baggage Claim Units Replacement, increase of 150 calendar days. K. Amendment No. 1 to the System Support Agreement­Premium with Infax, Incorporated for the Flight Information Display System, to extend the Agreement through June 30, 2026. L. Amendment No. 2 to the Custodial Services Contract with R2 Consulting, LLC, for custodial services at the Consolidated Rental Car Facility, amending the Option Period to extend to February 28, 2026. M. Amendment No. 7 to the Professional Services Contract for engineering services with Cowan Group Engineering, LLC, Project No. OCAT WRWA 1904, Rehabilitate Terminal Access Roadways, increase of $560,821.50, retroactive to October 24, 2024. N. Change Order No. 1 to the Construction Contract with Libra Electric Co., Project No. OCAT WRWA 2205, LED Street and Parking Lot Lighting, Mike Monroney Aeronautical Center, increase of $59,052.50 and 90 calendar days. O. Change Order No. 1 to the Construction Contract with Globe Construction Co., Project No. OCAT WRWA 2319, Terminal Restroom Renovations, increase of $14,784.15 and 5 calendar days. P. Plans and Project Manual to be advertised for bids, Project No. OCAT OKC 2507, Common Use Gates and Ticket Counter. Q. Resolution authorizing professional services from MacArthur Associated Consultants, LLC, for Common Use Gate Envelope Study, utilizing Project No. OCAT GEN 2416, Multi­Year Professional Services, estimated cost $25,174.65. R. Resolution ratifying the Director of Airports’ action and approving the rental and purchase of services to install two temporary chillers from Jackson Mechanical Service Inc., for Academy Headquarters Building, Mike Monroney Aeronautical Center, utilizing The City of Oklahoma City Contract Pricing Agreement No. C246033 for Air Conditioning, Heating, Chiller Installation/Repair and Replacement, estimated cost $348,723. S. Resolution ratifying the Director of Airport’s action and approving a parking reservation software subscription with SKIDATA Inc., necessary to effectuate purchases previously authorized by the Trust, estimated cost $39,537. V. Wiley Post Airport Oklahoma City Airport Trust Page 4 of 5 December 19, 2024 A. Amendment No. 3 to Lease Agreement with Linda James to exercise the third of  reservation software subscription with SKIDATA Inc., necessary to effectuate purchases previously authorized by the Trust, estimated cost $39,537. V. Wiley Post Airport A. Amendment No. 3 to Lease Agreement with Linda James to exercise the third of four successive one year Option Periods, revenue of $358.34, January 3, 2025 through January 2, 2026. VI. Clarence E. Page Airport A. Change Order No. 1 to the Construction Contract with Libra Electric Company, Project No. OCAT CEPA 2407, Runway 17R­35L PAPI and Wind Cone Rehabilitation, increase of $4,929.78 and 23 calendar days. VII. General A. Amendment No. 2 to the Annual Maintenance Contract with Vista Construction, LLC, dba Cherokee Painting, for Project No. OCAT GEN 2303, Painting, Repairs and Maintenance, to renew the Contract for its second renewal period of 365 calendar days or a not­to­exceed amount of $400,000, and to revise certain other terms and provisions of the original agreement, retroactive to November 2, 2024. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Gerald Shepherd and Christy Jo Shepherd, South Rockwell Avenue and SW 119th Street. OKC Will Rogers International Airport. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from The Schuster Family Trust, 4332 SW 129th Street. OKC Will Rogers International Airport. IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 5 of 5 December 19, 2024