Oklahoma City Airport Trust

AGENDA January 23, 2025 9:00 AM OKC Will Rogers International Airport Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice­Chairman, Independent Trustee David Holt, Trustee­Mayor Matt Hinkle, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the Oklahoma residents City Airport of Oklahoma TrustUnless otherwise Page City. 1 ofthe posted, 6 Trust generally meets at 9:00 January a.m.23,in2025 Council  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month at 8:30 a.m. To confirm meeting dates, call (405) 316­3228. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3228 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3228, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3228, or visit the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Page 2 of 6 AGENDA January 23, 2025 agenda. For more information about the Trust, call (405) 316­3228, or visit the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST January 23, 2025 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – December 19, 2024 III. Director's Report A. Airport Updates and Terminal Area Plan Presentation B. Delinquent Accounts Receivable as of January 15, 2025 C. Construction Projects Status Report as of January 23, 2025 D. Budget to Actual Report as of December 2024 IV. OKC Will Rogers International Airport A. Ground Service Agreement for courtesy vehicle services with 21c OKC LLC, dba Fordson Hotel. B. Supplement No. 7 to the Management Services Agreement with ABM Aviation, Inc., for parking and shuttle bus services, amending the final Option Period to extend the date to December 31, 2025, and to increase the annual budget by $961,356.77 C. Amendment No. 2 to the Professional Services Contract for engineering services with Allford Hall Monaghan Morris LLC, Project No. OCAT WRWA 2427, New Parking Garage, increase of $47,540. D. Change Order No. 1 to the Construction Contract with Diversified Construction of Oklahoma, Inc., Project No. OCAT WRWA 2109, Logistics Support Facility Fire Sprinkler Replacement – East Side, Mike Monroney Aeronautical Center, increase of $32,098.27 and 59 calendar days. E. Change Order No. 1 to the Construction Contract with Globe Construction Co., Project No. OCAT WRWA 2428, Registry Building Exterior Lighting, Mike Monroney Aeronautical Center, increase of $3,666.85 and 30 calendar days. F. Change Order No. 3 to the Construction Contract with Downey Contracting, L.L.C., Project No. OCAT WRWA 2409, Federal Inspection Services Facility Buildout, increase 32 calendar days. G. Plans and Project Manual Page Oklahoma City Airport Trust to be3advertised of 6 for bids, Project No.January OCAT23,WRWA 2025 2317, Hanger 9 HVAC Replacement, Mike Monroney Aeronautical Center.  L.L.C., Project No. OCAT WRWA 2409, Federal Inspection Services Facility Buildout, increase 32 calendar days. G. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2317, Hanger 9 HVAC Replacement, Mike Monroney Aeronautical Center. H. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2432, Air Navigation Facility 1 Mechanical Renovation, Mike Monroney Aeronautical Center. I. Plans and Project Manual to be advertised for bids, Project No. OCAT OKC 2501, Passenger Boarding Bridge Replacement – Phase III. V. Wiley Post Airport A. Supplement No. 4 to Hangar/Office Lease Agreement with Pronto, LLC, to update authorized aircraft and certain other language, retroactive to January 1, 2025 through October 31, 2032. B. Amendment No. 1 to the Lease and Operations Agreement with Trajen Flight Support, L.P. dba Atlantic Aviation, to memorialize and formally acknowledge the Lessee’s capital investment in the Facilities and the Primary Lease Period Commencement Date, and revise certain federally mandated language, retroactive to September 1, 2023 through August 31, 2043. C. Amendment No. 1 to Uniform Water Lease with the City of Bethany to extend the primary term of the lease for six months and prorate and extend the annual ground rent and flowage fees, extending the term through May 4, 2025. D. Amendment No. 1 to the Construction Contract with T.J. Campbell Construction Co., Project No. OCAT WPA 2419, Drainage Improvements – Phase 1, increase of $39,015.70 and 10 calendar days. E. Amendment No. 4 and Change Order No. 2 to the Construction Contract with Duit Construction Co., Inc., Project No. OCAT WPA 2316, Widen Runway 17R/35L to 100 Feet and Improve Drainage Structures, net increase of $21,091.16 and 11 calendar days. F. Change Order No. 1 to the Construction Contract with Rudy Construction Co., Project No. OCAT WPA 2431, Atlantic Aviation Hangar 14 Ramp Replacement, increase of $2,249.33 and 10 calendar days. VI. Clarence E. Page Airport A. Final Acceptance of completed project with Libra Electric Company, Project No. OCAT CEPA 2407, Runway 17R­35L PAPI and Wind Cone Rehabilitation, and placing the Maintenance Bond into effect. B. Lease Agreement with Jerry L. Calvert for an individual aircraft hangar site for storage of a privately owned aircraft, Block 5, Lot 10, retroactive to January 1, 2025 through December 31, 2029. C. Lease Agreement with The Davoli Third Family Limited Partnership for an individual aircraft hangar site for storage of a privately owned aircraft, Block 7, Lot 1, retroactive to January 1, 2025 through December 31, 2029. Oklahoma City Airport Trust Page 4 of 6 January 23, 2025  2025 through December 31, 2029. C. Lease Agreement with The Davoli Third Family Limited Partnership for an individual aircraft hangar site for storage of a privately owned aircraft, Block 7, Lot 1, retroactive to January 1, 2025 through December 31, 2029. D. Lease Agreement with James A. Thomas for an individual aircraft hangar site for storage of a privately owned aircraft, Block 6, Lot 1, retroactive to January 1, 2025 through December 31, 2029. E. ​​Resolution rescinding the previously approved Resolution, dated October 24, 2024, and authorizing the Director of Airports on behalf of the Oklahoma City Airport Trust to execute and submit the U.S. Bank Multi Service Aviation Merchant Application with U.S. Bank National Association and associated documents. VII. General A. Disadvantaged Business Enterprise Program and Overall Goal Setting for Fiscal Year 2024 through Fiscal Year 2026. B. Amendment No. 1 to the Professional Services Contracts with ENERCON Services, Inc. and Freese and Nichols, Inc., Project No. OCAT GEN 2415, On­ Call Multi­Year Environmental Compliance Services, increase of $250,000. C. Amendment No. 2 the Construction Contract with Globe Construction Co., Project No. OCAT WRWA 2424, Baggage Claim Units Replacement, OKC Will Rogers International Airport, amending the Architect/Engineer name to Parkhill, Smith & Cooper, Inc. D. ​​Amendment No. 4 to the Professional Real Estate Broker Services Agreement with CBRE, Inc., to extend the second Option Period, effective March 26, 2025 to March 25, 2026. E. Request for Proposals to be advertised for the solicitation of an On­Call Airport Management Consultant to provide various airport consulting services, RFP­ OCAT­2501. F. Resolution rejecting the request to amend the Aircraft Self­Fueling and Self­ Servicing Policy at Oklahoma City Airports to allow aircraft operating outside of Part 91 of the Federal Aviation Regulations to self­fuel at tenant­operated fuel facilities. G. ​​Resolution authorizing the Director to purchase street sweepers and specialty sweepers, with related equipment, accessories, and supplies from the lowest quote of a supplier utilizing Sourcewell Agreement 093021, not to exceed $400,000 per fiscal year. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Riverport Ventures, LLC, 3715 SW 15th Street. OKC Will Rogers International Airport. IX. Requisitions Oklahoma City Airport Trust Page 5 of 6 January 23, 2025 A. Resolution ratifying the prior approval of certain requisition payments.  the Oklahoma City Airport Trust from Riverport Ventures, LLC, 3715 SW 15th Street. OKC Will Rogers International Airport. IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 6 of 6 January 23, 2025