Oklahoma City Airport Trust

AGENDA March 27, 2025 9:00 AM OKC Will Rogers International Airport Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice­Chairman, Independent Trustee David Holt, Trustee­Mayor Matt Hinkle, Surrogate Trustee­Mayor Craig Freeman, Trustee­City Manager LaShawn Thompson, Surrogate Trustee­City Manager Barbara Peck, Trustee­Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the Oklahoma residents City Airport of Oklahoma TrustUnless otherwise Page City. 1 ofthe posted, 5 Trust generally meets at 9:00 March a.m.27,in2025 Council  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month at 8:30 a.m. To confirm meeting dates, call (405) 316­3228. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316­3228 no later than twenty­four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30­81 Disorderly conduct and/or for violation of 21 O.S. §280­Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316­3228, twenty­four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316­3228, or visit the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. Oklahoma City Airport Trust Page 2 of 5 AGENDA March 27, 2025 agenda. For more information about the Trust, call (405) 316­3228, or visit the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, 3rd Floor Terminal Building, Oklahoma City, Oklahoma. AGENDA OKLAHOMA CITY AIRPORT TRUST March 27, 2025 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – February 27, 2025 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of March 19, 2025 C. Construction Projects Status Report as of March 27, 2025 D. Budget to Actual Report as of February 2025 E. FY25 Parking Profit & Loss 2nd Quarter Comparison Report IV. OKC Will Rogers International Airport A. Passenger Airline Use and Operations Agreements for Signatory Airlines with Frontier Airlines Inc., to operate an air transportation business, estimated revenue $430,171, retroactive to July 1, 2024 through June 30, 2029. B. Passenger Airline Use and Operations Agreements for Signatory Airlines with United Airlines Inc., to operate an air transportation business, estimated revenue $2,196,901, retroactive to July 1, 2024 through June 30, 2029. C. Aircraft Deicing/Anti­Icing Material Storage and Use Agreement with United Airlines Inc., for the storage of aircraft deicing and anti­icing materials, annual revenue of $2,400, retroactive to July 1, 2024. D. Ground Service Agreement for courtesy vehicle services with Citizen Potawatomi Nation, $660, April 1, 2025 through March 31, 2026. E. Lease Agreement with Harold Louis Smith, Jr, to lease certain premises to conduct a shoe­shine operation in the Airport Terminal for the traveling public, $1,188.48, April 1, 2025 through March 31, 2030. F. Ratifying the Director of Airports’ action and approving Addendum Nos. 1, 2, 3 and 4; awarding a construction contract to Hunter Mechanical & Controls, Inc., Project No. OCAT WRWA 2317, Hangar 9 HVAC Replacement, Mike Monroney Aeronautical Center, $3,800,000; and approving the Contract and bonds. Oklahoma City Airport Trust Page 3 of 5 March 27, 2025  F. Ratifying the Director of Airports’ action and approving Addendum Nos. 1, 2, 3 and 4; awarding a construction contract to Hunter Mechanical & Controls, Inc., Project No. OCAT WRWA 2317, Hangar 9 HVAC Replacement, Mike Monroney Aeronautical Center, $3,800,000; and approving the Contract and bonds. G. Ratifying the Director of Airports’ action and approving Addendum Nos. 1, 2, 3, 4 and 5; awarding a construction contract to Hunter Mechanical & Controls, Inc., Project No. OCAT WRWA 2432, Air Navigation Facility 1 Mechanical Renovation, Mike Monroney Aeronautical Center, $4,077,000; and approving the Contract and bonds. H. Ratifying and approving Addendum No. 1 to the Request for Proposals for Wireless Implementation and Maintenance Services (RFP­OCAT­2402). I. Ratifying and approving Addendum Nos. 1, 2, 3, 4, 5, and 6 to the Request for Proposals for Operation and Maintenance of Automated Teller Machines (RFP­ OCAT­2404); and approving the Performance Bond. J. Plans and Project Manual to be advertised for bids, Project No. OCAT OKC 2519, Rehabilitate AAR Ramp – Phase I. K. Supplement No. 8 to the Management Services Agreement with ABM Aviation, Inc., for parking and shuttle bus services, to correct a scrivener’s error and revising the annual budget to $1,113,490 for the extended option period, July 1, 2025 through December 31, 2025. L. Resolution authorizing the purchase of professional services from C.H. Guernsey & Company for Tunnel MEP Replacement, Project No. OCAT OKC 2531, utilizing Project No. OCAT WRWA 2312, Multi­Year Professional Services, estimated cost $38,300. M. Resolution declaring the Self­Fueling Facility located at 6212 South Air Cargo Road surplus to the needs of the Oklahoma City Airport Trust and authorizing the Director of Airports to cause the transfer of said Self­Fueling Facility to 44SH L.L.C. N. Lease Agreement and Fuel Storage Agreement with 44SH, L.L.C., to lease certain premises for the purpose of operating a corporate hangar and self­fueling facility, estimated revenue for the primary term $779,537.85, effective April 1, 2025 through March 31, 2035. V. Wiley Post Airport A. Change Order No. 2 to the Construction Contract with Rudy Construction Co., Project No. OCAT WPA 2431, Atlantic Aviation Hangar 14 Ramp Replacement, increase of $111,247 and 15 calendar days. B. Plans and Project Manual to be advertised for bids, Project No. OCAT PWA 2525, Gulfstream Demolition – Phase I. VI. Clarence E. Page Airport A. Assignment and Assumption Agreement with Legacy Aviation Services, Inc., Eric Owens, and Derrel White approving Legacy Aviation Services, Inc. assignment of its Lease Oklahoma City Airport TrustAgreement to lease certain Page 4 of 5 premises to conduct a FixedMarch Base 27, Operation 2025  VI. Clarence E. Page Airport A. Assignment and Assumption Agreement with Legacy Aviation Services, Inc., Eric Owens, and Derrel White approving Legacy Aviation Services, Inc. assignment of its Lease Agreement to lease certain premises to conduct a Fixed Base Operation and a Specialized Airport Service Operation, retroactive to April 8, 2024. VII. General A. Project Manual to be advertised for bids, Project No. OCAT GEN 2529, Annual Utilities Repairs and Maintenance. B. Project Manual to be advertised for bids, Project No. OCAT GEN 2530, Annual Paving Repairs and Maintenance. C. Project Manual to be advertised for bids, Project No. OCAT GEN 2532, On­ Call Wayfinding and Signage. D. Resolution adopting a revised Commercial Advertising Policy, effective April 1, 2025. E. Resolution adopting a revised Promotional Advertising Policy, effective April 1, 2025. F. Resolution adopting a Guidance and Procedures for Leafletting, Solicitation, and Other Expressive Activity, effective April 1, 2025. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from 11401 Meridian, LLC, 11401 South Meridian Avenue. OKC Will Rogers International Airport. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from I­44 and South May, LLC, 3249 SW 104th Street. OKC Will Rogers International Airport. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Richard M. and Mallonie M. Atwood, 6813 SW 128th Street. OKC Will Rogers International Airport. IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 5 of 5 March 27, 2025