Oklahoma City Airport Trust

AGENDA April 24, 2025 9:00 AM OKC Will Rogers International Airport Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice-Chairman, Independent Trustee David Holt, Trustee-Mayor Matt Hinkle, Surrogate Trustee-Mayor Craig Freeman, Trustee-City Manager LaShawn Thompson, Surrogate Trustee-City Manager Mark K. Stonecipher, Trustee-Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Oklahoma City Airport Trust Page 1 of 7 April 24, 2025  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month at 8:30 a.m. To confirm meeting dates, call (405) 316-3228. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316-3228 no later than twenty-four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30-81 Disorderly conduct and/or for violation of 21 O.S. §280-Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316-3228, twenty-four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316-3228, or contact the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, Unit 937, Oklahoma City, OK 73159 (3rd Floor Terminal Building). Oklahoma City Airport Trust Page 2 of 7 April 24, 2025  AGENDA OKLAHOMA CITY AIRPORT TRUST April 24, 2025 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – March 27, 2025 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of April 16, 2025 C. Construction Projects Status Report as of April 24, 2025 D. Budget to Actual Report as of March 2025 E. Airport Financial Operations and Financial Report Update for the year ended June 30, 2024 – Presentation IV. OKC Will Rogers International Airport A. Final Acceptance of completed project with Electrical Solutions of Oklahoma, Inc., Project No. OCAT WRWA 2315, Thomas P. Stafford Emergency Generator Replacement, Mike Monroney Aeronautical Center, and placing the Maintenance Bond into effect. B. Final Acceptance of completed project with Globe Construction Co., Project No. OCAT WRWA 2428, Registry Building Exterior Lighting, Mike Monroney Aeronautical Center, and placing the Maintenance Bond into effect. C. Ground Service Agreement for courtesy vehicle services with Highland OKC Blossom, LLC dba Courtyard Oklahoma City Airport, $660, May 1, 2025 through April 30, 2026. D. Ground Service Agreement for courtesy vehicle services with Meridian Lot, LLC dba USAPark.net, $660, May 1, 2025 through April 30, 2026. E. Ground Service Agreement for courtesy vehicle services with MLCV Oklahoma LLC, dba Embassy Suites by Hilton, $660, May 1, 2025 through April 30, 2026. Oklahoma City Airport Trust Page 3 of 7 April 24, 2025  F. Ratifying and approving Addenda Nos. 1, 2, 3, 4 and 5 to RFP-OCAT-2405, Request for Proposals for Common Use Passenger Processing Systems and the Professional Services Agreement with AeroCloud Systems, Inc., for estimated cost $899,176.26, retroactive to April 1, 2025 through March 31, 2030. G. Amendment No. 1 to the Professional Services Contract with H.W. Lochner, Inc., for Project No. OCAT WRWA 2405, AAR Apron Rehabilitation, increase of $42,770.06. H. Amendment No. 2 to the Construction Contract with Duit Construction Co., Inc., Project No. OCAT WRWA 2436, Reconstruct Runway 17R-35L - North End, increase of $39,050 and 17 calendar days. I. Amendment No. 3 to the Professional Services Contract with Kimley-Horn and Associates, Inc., Project No. OCAT OKC 1714, Fleet Storage Expansion – Car Rental Center, increase of $35,000, retroactive to March 24, 2025. J. Supplement No. 6 to the On Airport Rental Car Concession and Lease Agreement with Avis Budget Car Rental, LLC dba Avis Rent A Car and Budget Rent A Car; extending the term of the agreement, adjusting the ground rent, and capital reserve funding, March 1, 2026 through February 29, 2028. K. Supplemental No. 6 to the On Airport Rental Car Concession and Lease Agreement with EAN Holdings, LLC; extending the term of the agreement, adjusting the ground rent, and capital reserve funding, March 1, 2026 through February 29, 2028. L. Supplement No. 6 to the On Airport Rental Car Concession and Lease Agreement with TAG OKC, Inc., dba Dollar Rent A Car and Thrifty Car Rental; extending the term of the agreement, adjusting the ground rent, and capital reserve funding, March 1, 2026 through February 29, 2028. M. Supplement No. 7 to the On Airport Rental Car Concession and Lease Agreement with the Hertz Corporation; extending the term of the agreement, adjusting the ground rent, and capital reserve funding, March 1, 2026 through February 29, 2028. N. Change Order No. 1 to the Construction Contract with American Elevator Company, Inc., Project No. OCAT WRWA 2408, Walkways Modernization, increase of 110 calendar days. O. Change Order No. 5 to the Construction Contract with Downey Contracting, L.L.C., Project No. OCAT WRWA 2409, Federal Inspection Services Facility Buildout, increase of $450,139.80 and 60 calendar days. P. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2417, Terminal Building Flooring Replacement – Phase 1. Q. Plans and Project Manual to be advertised for bids, Project No. OCAT OKC Oklahoma City Airport Trust Page 4 of 7 April 24, 2025  2520, Transformers T38 & T39 Replacement, Mike Monroney Aeronautical Center. R. Resolution ratifying the Director of Airports and approving professional services from Frankfurt-Short-Bruza Associates, P.C., for Project No. OCAT WRWA 2505, LSF Cooling Tower, Mike Monroney Aeronautical Center – Task 3 through 6, utilizing Project No. OCAT GEN 2312, Multi-Year Professional Services, estimated cost $149,389.80. S. Resolution ratifying the Director of Airports and approving professional services from H.W. Lochner, Inc., for design, bidding, and construction administration services associated with Project No. OCAT OKC 2534, Taxilane G2, utilizing Project No. OCAT GEN 2416, Multi-Year Professional Services, estimated cost $619,925. T. Resolution ratifying the Director of Airports and approving testing services from Standard Testing & Engineering, LLC, for quality assurance testing services associated with Project No. OCAT WRWA 2433, Hangar 4 Construction Management at Risk Services, utilizing City of Oklahoma City Contract No. MC-0742-G Engineering and Testing Services, estimated cost $148,763.25. V. Wiley Post Airport A. Change Order No. 3 to the Construction Contract with Duit Construction Co., Inc., Project No. OCAT WPA 2316, Widen Runway 17R/35L to 100 Feet and Improve Drainage Structures, increase of $101,900 and 32 calendar days. B. Change Order No. 3 to the Construction Contract with Rudy Construction Co., Inc., Project No. OCAT WPA 2431, Atlantic Aviation Hangar 14 Ramp Replacement, increase of $13,553.90 and 18 calendar days. VI. Clarence E. Page Airport A. Lease Agreement with Richard and Betty Flurry for an individual aircraft hangar site for storage of a privately owned aircraft, Block 2, Lot 4, retroactive to January 1, 2025 through December 31, 2029. B. Lease Agreement with Mark Howard for an individual aircraft hangar site for storage of a privately owned aircraft, Block 8, Lot 3, retroactive to January 1, 2025 through December 31, 2029. C. Lease Agreement with Mark Howard for an individual aircraft hangar site for storage of a privately owned aircraft, Block 8, Lot 4, retroactive to January 1, 2025 through December 31, 2029. D. Lease Agreement with Gary M. Lake for an individual aircraft hangar site for storage of a privately owned aircraft, Block 6, Lot 6, retroactive to January 1, 2025 through December 31, 2029. E. Plans and Project Manual to be advertised for bids, Project No. OCAT RCE Oklahoma City Airport Trust Page 5 of 7 April 24, 2025  2533, Extend Future Hangar Development Taxilane. VII. General A. Ratifying and approving Addenda Nos. 1 and 2 to RFP-OCAT-2501, Request for Proposals for On-Call Airport Management Consultant; awarding the Professional Services Agreement to DKMG Consulting, LLC, June 4, 2025 through June 3, 2030; and approving the agreement. B. Ratifying and approving Addendum No. 1; awarding the Construction Contract to Diversified Construction of Oklahoma, Inc., Project No. OCAT GEN 2524, Miscellaneous Services, Repairs and Maintenance, $400,000; and approving the contract and bonds. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from I-44, LLC, 3331 SW 104th Street. OKC Will Rogers International Airport. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from London Investments, LLC, 2401 South Portland Avenue. OKC Will Rogers International Airport. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from TAF Construction, LLC, SW 29th Street and Portland Avenue. OKC Will Rogers International Airport. D. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from John D. Chiaf, Jr. Living Trust dated March 22, 2022, 7236 NW Expressway. Wiley Post Airport. E. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from WEN Oklahoma, LLC, 7716 NW Expressway. Wiley Post Airport. IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Items for Individual Consideration A. Receive Oklahoma City Department of Airports' Annual Comprehensive Financial Report for the Fiscal Year ended June 30, 2024. B. Receive Proposed Oklahoma City Airport Trust Budget for Fiscal Year 2025- 2026. C. Enter into executive session on the advice of the Municipal Counselor’s Oklahoma City Airport Trust Page 6 of 7 April 24, 2025  Office to receive confidential communications from its attorney regarding Great Horned Owls, LLC v. Oklahoma City Airport Trust, Oklahoma County, CV-2025-233, related to the Oklahoma City Airport Trust’s mineral interest at OKC Will Rogers International Airport, as authorized by 25 O.S. (2024 Supp.) § 307(B)(4), because disclosure would seriously impair the ability of the public body to deal with potential litigation in the public interest. D. Enter into executive session on the advice of the Municipal Counselor’s Office to receive confidential communications from its attorney regarding Judy Anderson v. Southwest Airlines Co. and Oklahoma City Airport Trust and City of Oklahoma City, United State District Court for the Western District of Oklahoma, 5:25-cv-00073-G, related to a potential slip and fall accident at OKC Will Rogers International Airport, as authorized by 25 O.S. (2024 Supp.) § 307(B)(4), because disclosure would seriously impair the ability of the public body to deal with potential litigation in the public interest. E. Enter into executive session on the advice of the Municipal Counselor’s Office to discuss the potential of initiating a claim process or filing a legal action against the United States of America related to a contract dispute involving its lease with the Trust on behalf of the Federal Bureau of Prisons at the OKC Will Rogers International Airport, as authorized by 25 O.S. (2024 Supp.) § 307(B)(4), because disclosure would seriously impair the ability of the public body to deal with potential litigation in the public interest. XI. Comments from Trustees, Staff and Citizens XII. Adjournment Oklahoma City Airport Trust Page 7 of 7 April 24, 2025