Oklahoma City Airport Trust

AGENDA July 24, 2025 9:00 AM OKC Will Rogers International Airport Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice-Chairman, Independent Trustee David Holt, Trustee-Mayor Matt Hinkle, Surrogate Trustee-Mayor Craig Freeman, Trustee-City Manager LaShawn Thompson, Surrogate Trustee-City Manager Mark K. Stonecipher, Trustee-Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Oklahoma City Airport Trust Page 1 of 6 July 24, 2025  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month at 8:30 a.m. To confirm meeting dates, call (405) 316-3228. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316-3228 no later than twenty-four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30-81 Disorderly conduct and/or for violation of 21 O.S. §280-Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316-3228, twenty-four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316-3228, or contact the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, Unit 937, Oklahoma City, OK 73159 (3rd Floor Terminal Building). Oklahoma City Airport Trust Page 2 of 6 July 24, 2025  AGENDA OKLAHOMA CITY AIRPORT TRUST July 24, 2025 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – June 26, 2025 III. Director's Report A. Airport Updates and Presentations B. Terminal Area Master Plan Summary and Presentation C. Delinquent Accounts Receivable as of July 16, 2025 D. Construction Projects Status Report as of July 24, 2025 E. Budget to Actual Report as of June 2025 IV. OKC Will Rogers International Airport A. Use Agreement with Saab, Inc., to install, operate and maintain Surface Awareness Initiative Equipment, July 24, 2025 through July 31, 2030. B. Ground Services Agreement for courtesy vehicle services with Overland Charters, Inc., $660, August 1, 2025 through July 31, 2026. C. Ground Services Agreement for courtesy vehicle services with Paris Limousine of Oklahoma, $660, August 1, 2025 through July 31, 2026. D. Ratifying and approving Addenda Nos. 1 and 2 to RFP-OCAT-2503, Request for Proposals for Airport Taxicab and Shuttle Concession Services and the Concession Services Agreement with Airport Express, Inc., estimated annual revenue $70,000, retroactive to July 1, 2025 through June 30, 2029. E. Ratifying and approving Addenda Nos. 1, 2, 3 and 4; awarding the Construction Contract to Oshkosh AeroTech, LLC, Project No. OCAT OKC 2501, Passenger Boarding Bridge Replacement – Phase III, $8,001,206; and approving the contract and bonds. F. Ratifying and approving Addenda Nos. 1 and 2; awarding a pricing agreement to Libra Electric Company for Project No. OCAT OKC 2521, MV Electrical Standby Equipment, Mike Monroney Aeronautical Center, Oklahoma City Airport Trust Page 3 of 6 July 24, 2025  $723,829; and approving the contract. G. Ratifying and approving Addenda Nos. 1 and 2; awarding the Construction Contract to Globe Construction Co., Project No. OCAT OKC 2523, Hangar 3B Foundation Repair, $128,200; and approving the contract and bonds. H. Ratifying and approving Addendum No. 1, and adopting Resolution rejecting the bids of May 28, 2025, for Project No. OCAT WRWA 2417, Terminal Building Flooring Replacement – Phase 1. I. Amendment No. 1 to the Professional Services Agreement with AeroCloud Systems, Inc, to add a Content Management System to the Original Agreement for the Common Use Passenger Processing Systems, April 1, 2025 through March 31, 2030, estimated cost $400,000. J. Amendment No. 2 to the Construction Contract with Duit Construction Co. Inc., Project No. OCAT WRWA 2402, Reconstruct Terminal Apron South Gates – Phase I, increase of $6,900. K. Amendment No. 3 to the Professional Services Contract for engineering services with Olsson, Inc., Project No. OCAT WRWA 1618, Repair Mike Monroney Boulevard, Mike Monroney Aeronautical Center, increase of $50,880. L. Amendment No. 3 and Change Order No. 2 to the Construction Contract with Duit Construction Co., Inc., Project No. OCAT WRWA 2436, Reconstruct Runway 17R-35L - North End, net increase of $315,358.47 and 15 calendar days. M. Change Order No. 4 to the Construction Contract with Globe Construction Co., Project No. OCAT WRWA 2319, Terminal Restrooms Renovations Phase 1, increase of $58,540.66 and 20 calendar days. N. Change Order No. 6 to the Construction Contract with Downey Contracting, L.L.C., Project No. OCAT WRWA 2409, Federal Inspection Services Facility Buildout, increase of $73,242.35 and 60 calendar days. O. Partial Substantial Completion of Passenger Elevators ARB - Elevator Nos. 26 and 27, with W.L. McNatt & Company, Project No. OCAT WRWA 1802, Elevator Replacement for Multiple Buildings, Mike Monroney Aeronautical Center. P. Partial Substantial Completion of Passenger Boarding Bridges at Gate Nos. 11 and 18, with Oshkosh AeroTech, LLC, Project No. OCAT WRWA 2418, Passenger Boarding Bridge Replacement – Phase II. Q. Plans and Project Manual to be advertised for bids, Project No. OCAT OKC 2522, Thomas P. Stafford Building Skylight Replacement, Mike Monroney Aeronautical Center. Oklahoma City Airport Trust Page 4 of 6 July 24, 2025  R. Resolution authorizing Change Order No. 1 for Parkhill, Smith & Cooper, Inc. to design Baggage Claim Unit Replacement, utilizing the Trust’s Contract for Professional Services, Project No. OCAT GEN 2312, Multi-Year Professional Services, reallocating $14,850 between tasks. V. Wiley Post Airport A. Final Acceptance of completed Project with Rudy Construction Co., Project No. OCAT WPA 2431, Atlantic Aviation Hangar 14 Ramp Replacement, and placing the Maintenance Bond into effect. B. Assignment and Assumption Agreement with the Oklahoma City Airport Trust, Private Jets, Inc., and JetSet FBO, LLC, assignment of Private Jets, Inc.’s Lease Agreement to lease certain premises to conduct a Fixed Base Operation and a Specialized Airport Service Operation, retroactive to January 1, 2024. C. Amendment No. 4 to the Construction Contract with T.J. Campbell Construction Co., Project No. OCAT WPA 2419, Drainage Improvements – Phase 1, increase of 32 calendar days. VI. Clarence E. Page Airport A. Assignment and Assumption Agreement with Keith McFarland and Erik Dahlgren and Robert O’Hop for Block 2, Lot 2 Lease Agreement as a hangar site for the storage of a privately owned aircraft, July 24, 2025 through December 31, 2025. B. Assignment and Assumption Agreement with Robert O’Hop and JP Aviation LLC for Block 6, Lot 9 Lease Agreement as a hangar site for the storage of a privately owned aircraft, effective July 24, 2025 through December 31, 2025. VII. General A. Assignment and Assumption Agreement with Oklahoma Roofing & Sheet Metal, a Tecta America Company, LLC, Project No. OCAT GEN 2510, Annual Roofing Maintenance and Repairs, effective July 24, 2025, and bonds be approved. B. Amendment No. 1 to the Professional Services Contract with HNTB Corporation, Project No. OCAT WRWA 2506, On-Call Multi-Year Airport/Facility Planning, NEPA and Associated Environmental Services, amending the Exhibit C - Compensation contract language for reimbursable expenses. VIII. Easements A. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from CARVANA, LLC, 5500 South Rockwell Avenue. OKC Will Rogers International Airport. Oklahoma City Airport Trust Page 5 of 6 July 24, 2025  B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from Michael Freidenberger and Jessica L. Freidenberger, 12524 Rempe Farm Road. OKC Will Rogers International Airport. IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 6 of 6 July 24, 2025