Oklahoma City Airport Trust

AGENDA November 20, 2025 8:30 AM OKC Will Rogers International Airport Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice-Chairman, Independent Trustee David Holt, Trustee-Mayor Matt Hinkle, Surrogate Trustee-Mayor Craig Freeman, Trustee-City Manager LaShawn Thompson, Surrogate Trustee-City Manager Mark K. Stonecipher, Trustee-Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Oklahoma City Airport Trust Page 1 of 6 November 20, 2025  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month at 8:30 a.m. To confirm meeting dates, call (405) 316-3228. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316-3228 no later than twenty-four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30-81 Disorderly conduct and/or for violation of 21 O.S. §280-Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316-3228, twenty-four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316-3228, or contact the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, Unit 937, Oklahoma City, OK 73159 (3rd Floor Terminal Building). Oklahoma City Airport Trust Page 2 of 6 November 20, 2025  AGENDA OKLAHOMA CITY AIRPORT TRUST November 20, 2025 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – October 23, 2025 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of November 13, 2025 C. Construction Projects Status Report as of November 20, 2025 D. Budget to Actual Report as of October 2025 IV. OKC Will Rogers International Airport A. Final Acceptance of completed project with Downey Contracting, L.L.C., Project No. OCAT WRWA 2409, Federal Inspection Services Facility Buildout, waiving liquidated damages, and placing the Maintenance Bond into effect. B. Final Acceptance of completed project with Globe Construction Co., Project No. OCAT WRWA 2424, Baggage Claim Units Replacement, and placing the Maintenance Bond into effect. C. Ratifying and approving Addenda Nos. 1 and 2; awarding the Construction Contract to Globe Construction Co., Project No. OCAT WRWA 2503, Registry Building Chiller and Boiler Replacement, Mike Monroney Aeronautical Center, $3,092,900; and approving the contract and bonds. D. Ratifying and approving Addenda Nos. 1 and 2; awarding the Construction Contract to Libra Electric Company, Project No. OCAT OKC 2527, Replace MV Switches and Transformers, Mike Monroney Aeronautical Center, $5,082,390; and approving the contract and bonds. E. Ratifying and approving Addendum No. 1; awarding the Construction Contract to Downey Contracting, L.L.C., Project No. OCAT OKC 2531, Tunnel and Parking Garage MEP Upgrades, $2,044,000; and approving the contract and bonds. Oklahoma City Airport Trust Page 3 of 6 November 20, 2025  F. Ratifying the Director of Airports in approving Amendment No. 1 to the Procurement Contract with L&M Office Furniture., Project No. OCAT WRWA 2425, Federal Inspection Services Facility – FF&E Package, increase of $11,025.84. G. Amendment No. 1 to the Professional Services Agreement for Air Services Development and Consulting Services with Campbell-Hill Aviation Group, LLC, exercising the first Option Period, January 1, 2026 through December 31, 2026. H. Amendment No. 3 to the Service Contract for Passenger Boarding Bridges Inspection, Maintenance, and Repair with Oshkosh Aero Tech, LLC, exercising the second and final Option Period, February 1, 2026 through January 31, 2027. I. Ratifying the Director of Airports in approving Change Order No. 1 to the Procurement Contract with Furniture Marketing Group, Inc., Project No. OCAT WRWA 2425, Federal Inspection Services Facility – FF&E Package, increase of $2,074. J. Change Order No. 1 to the Construction Contract with Oshkosh AeroTech, LLC, Project No. OCAT OKC 2501, Passenger Boarding Bridge Replacement – Phase III. K. Change Order No. 7 to the Construction Contract with W.L. McNatt & Company, Project No. OCAT WRWA 1802, Elevator Replacement for Multiple Buildings, Mike Monroney Aeronautical Center, increase of $22,214.36 and Partial Substantial Completion for CAMI-1 Passenger Elevator No. 19. L. Partial Substantial Completion of Common Use Gates and Ticket Counter at Gates No. 22 and No. 24, with Globe Construction Co., Project No. OCAT OKC 2507, Common Use Gates and Ticket Counter. M. ​Request for Qualifications to be advertised for the solicitation of Commercial, Industrial, and Aeronautical Real Estate Brokerage Services, RFQ-OCAT-2510. N. Request for Qualifications to be advertised for the solicitation of Fluorine- Free Foam Transition, RFQ-OCAT-2513. V. Wiley Post Airport A. Final Acceptance of completed project with Duit Construction Co., Inc., Project No. OCAT WPA 2316, Widen Runway 17R/35L to 100 Feet and Improve Drainage Structures, waiving liquidated damages, and placing the Maintenance Bond into effect. Oklahoma City Airport Trust Page 4 of 6 November 20, 2025  B. Assumption Agreement and Use Guaranty for conveyance of PWA, Inc. T- hangar Unit No. 908 from W. A. Waterman Revocable Trust to Darrell W. Allman, Jr. and Bridget Allman, effective November 20, 2025. VI. Clarence E. Page Airport A. Assignment and Assumption Agreement with Lee M. Holmes Trust to Keith McFarland and Erik Dahlgren, for Block 2, Lot 1 Lease Agreement as a hangar site for the storage of a privately owned aircraft, effective November 20, 2025 through December 31, 2028. VII. General A. Ratifying and approving Addenda Nos. 1 and 2 to RFP-OCAT-2509, Request for Proposals for On-Call IT Consultation Services; approving the Professional Services Agreement with Barich, Inc., December 1, 2025 through November 30, 2030. B. Amendment No. 1 to the Annual Maintenance Contracts with Alva Roofing Co., Oklahoma Roofing & Sheet Metal, a Tecta America Company, LLC, and Supreme Roofing Done Right, LLC, Project No. OCAT GEN 2510, Annual Roofing Maintenance and Repairs, to renew the Contracts for their first renewal period. C. Resolution ratifying the General Manager to submit grant application; agreeing to the acceptance of the contract; acknowledging this resolution as the official action; acceptance of applicable grant funding if offered by Oklahoma Department of Commerce under such substantially similar terms described herein; designating the Official Representatives and authorizing the Official Representatives to administer and electronically execute the applicable grant documents on behalf of the Trust without further action by the Trust; and authorizing the payment of Trust funds for the required local match and any other project costs not funded by the applicable grant program. VIII. Easements A. Grant Permanent Easement from The Oklahoma City Airport Trust to The City of Oklahoma City for wastewater improvements, Project SD-2024- 00012. OKC Will Rogers International Airport. B. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from 7-Eleven, Inc., 4501 South MacArthur Boulevard. OKC Will Rogers International Airport. C. Avigation and Hazard Easement be accepted by The City of Oklahoma City and the Oklahoma City Airport Trust from B & S Horn, Inc., 7409 NW 85th Street. Wiley Post Airport. IX. Requisitions Oklahoma City Airport Trust Page 5 of 6 November 20, 2025  A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 6 of 6 November 20, 2025