Oklahoma City Airport Trust

AG E N DA March 26, 2026 9:00 AM OKC Will Rogers International Airport Wiley Post Airport | Clarence E. Page Airport Trustees: Terry Salmon, Chairman, Independent Trustee Bob Ross, Vice-Chairman, Independent Trustee David Holt, Trustee-Mayor Matt Hinkle, Surrogate Trustee-Mayor Craig Freeman, Trustee-City Manager LaShawn Thompson, Surrogate Trustee-City Manager Mark K. Stonecipher, Trustee-Council Member Jeff Mulder, General Manager Amy K. Simpson, Secretary Residents can watch the Oklahoma City Airport Trust live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable 20 on the meeting date starting at 6:30 p.m. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting. City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Oklahoma City Airport Trust Page 1 of 6 March 26, 2026  INFORMATION ABOUT AIRPORT TRUST MEETINGS The Oklahoma City Airport Trust (“Trust”) encourages participation in the public meeting from the residents of Oklahoma City. Unless otherwise posted, the Trust generally meets at 9:00 a.m. in Council Chambers at City Hall on the fourth Thursday of each month except in November and December when it meets the third Thursday of the month at 8:30 a.m. To confirm meeting dates, call (405) 316-3228. Accommodations It is the policy of the Trust to ensure the communications with participants and members of the public with disabilities or those with limited English proficiency are as effective as communications with others. Anyone with a disability, as defined in the Americans with Disabilities Act, a limited English proficiency, or in need of an alternate format of the agenda or any information provided at the meeting, an auxiliary aid, or another specialized service such as a sign language, or language, interpreter in order to participate in this meeting, should contact the Department of Airports at (405) 316-3228 no later than twenty-four (24) hours (not including weekends or holidays) before the scheduled meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address. All comments must be relevant to the item. The Chairperson or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairperson or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairperson or presiding officer; or engaging in other conduct, activity, or speech that disrupts the business of the Trust. Pursuant to 21 O.S. §280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or jeopardizing the safety of self or others”. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, §30-81 Disorderly conduct and/or for violation of 21 O.S. §280-Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens who have signed up to speak may address the Trust on any agenda item, except those agenda items falling into the exceptions identified below, or under the “Citizens to be Heard.” Citizens may not address the Trust regarding items under “Director Reports” or “Items from Trustees” (except for items listed for a vote or if asked for comments from a Trustee). Citizens to be Heard is not provided as a forum to announce a candidacy for public office, or a forum for any previously announced public candidates or citizen to campaign on any political issue during the Trust’s meeting. Comments must concern Trust services, policies, facilities, or items on the agenda. Citizens who wish to be recognized for comments to Trust are encouraged to call the Department of Airports at (405) 316-3228, twenty-four (24) hours prior to the Trust meeting, but citizens may also sign up to speak at the meeting. Any person addressing the Trust shall have up to three (3) minutes to speak unless additional time is granted by the presiding Chair. Trust Actions The Trust can take official action on items that appear on the agenda. At the time action is taken, the Trust may elect to act as stated on the agenda or to alternatively dispose of any agenda item by otherwise adopting, approving, ratifying, denying, deferring, amending, modifying, recommending, or continuing the item listed on the agenda. When more information is needed to act on an item, the Trust may elect to refer the matter to the Airport Director or any of the Trust’s assigned Municipal Counselors. The Trust may also elect to refer items to a committee of the Trust, to a board or commission, or to an independent consultant for additional study. Under certain circumstances, items may be stricken from the agenda entirely. Items listed under each category in this agenda are usually approved as a group or section upon motion from a Trustee. Trustees, staff, or citizens may request discussion or separate action on any item on the agenda. For more information about the Trust, call (405) 316-3228, or contact the Department of Airports at OKC Will Rogers International Airport, 7100 Terminal Drive, Unit 937, Oklahoma City, OK 73159 (3rd Floor Terminal Building). Oklahoma City Airport Trust Page 2 of 6 March 26, 2026  AGENDA OKLAHOMA CITY AIRPORT TRUST March 26, 2026 Three affirmative votes are required for approval of all actions. I. Call to Order II. Approval of Minutes A. Minutes of the Oklahoma City Airport Trust Meeting – February 26, 2026 III. Director's Report A. Airport Updates and Presentations B. Delinquent Accounts Receivable as of March 18, 2026 C. Construction Projects Status Report as of March 26, 2026 D. Budget to Actual Report as of February 2026 IV. OKC Will Rogers International Airport A. Final Acceptance of completed project with Libra Electric Company, Project No. OCAT OKC 2520, MMAC Transformers T38 and T39 Replacement, Mike Monroney Aeronautical Center, and placing the Maintenance Bond into effect. B. Lease and Operations Agreement and Construction Agreement with Freedom OKC FBO LLC to allow for the lease of certain premises at OKC Will Rogers International Airport for the construction of facilities to operate as a Fixed Based Operator and Specialized Aviation Service Operation, effective May 1, 2026; a Memorandum of Lease; and a Joint Resolution of The City of Oklahoma City and the Oklahoma City Airport Trust, approving, authorizing and directing the execution of the “Lessor’s Estoppel Certificate and Consent to Lender and Lender’s Obligation to the Ground Lease” with BancFirst for Freedom OKC FBO LLC, by the Mayor, or in his absence, the Vice Mayor, the Chairman, or in his absence, the Vice Chairman and the City Clerk upon approval of the loan documents and determination by the Municipal Counselor’s Office that the Estoppel is in substantial similar format and requiring that a fully executed Estoppel be filed with the City Clerk and Secretary. C. Ground Services Agreement for courtesy vehicle services with Jay & Vivek OK LLC dba Double Tree by Hilton Oklahoma City Airport, $735, April 1, 2026 through March 31, 2027. D. Amendment No. 1 to the Professional Service Agreement with Transdev, Inc. for the Airport Consolidated Rental Car Facility Shuttle Bus Operations and Maintenance, to strike Exhibit C – Maximum Wages, and amend certain language required by the Federal Aviation Administration. Oklahoma City Airport Trust Page 3 of 6 March 26, 2026  E. Amendment No. 7 to the Construction Management at Risk Services Agreement with JE Dunn Construction Company, Project No. OCAT 2433, Construction of Hangar 4, to amend Section A of Attachment 1 to the Agreement for the reallocation of Allowance funds. F. Change Order No. 1 to the Construction Contract with Diversified Construction of Oklahoma, Inc., Project No. OCAT OKC 2526, ARB Expansion Joint Replacements, Mike Monroney Aeronautical Center, increase of $6,038.69 and 2 calendar days. G. Change Order No. 2 to the Construction Contract with Hunter Mechanical & Controls, Inc., Project No. OCAT WRWA 2432, Air Navigation Facility 1 Mechanical Renovation, Mike Monroney Aeronautical Center, increase of $6,415.22. H. Change Order No. 6 to the Construction Contract with Globe Construction Co., Project No. OCAT WRWA 2319, Terminal Restrooms Renovations Phase 1, increase of $7,502. I. Ratifying the actions of the Director of Airports and approving Change Order No. 4 to the Construction Contract with Electrical Solutions of Oklahoma, Inc., Project No. OCAT WRWA 2500, Thomas P. Stafford Building Emergency Lighting, Mike Monroney Aeronautical Center, increase of $4,556.50 and 21 calendar days. J. Partial Substantial Completion of Passenger Elevator Hangar 9 - Elevator No. 8, with W.L. McNatt & Company, Project No. OCAT WRWA 1802, Elevator Replacement for Multiple Buildings, Mike Monroney Aeronautical Center. K. Request for Qualifications to be advertised for the solicitation of Broker Services for Commercial and Retail Real Estate Brokerage Services, RFP- OCAT-2601. L. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2505, Logistics Support Facility Cooling Tower Replacement, Mike Monroney Aeronautical Center. M. Plans and Project Manual to be advertised for bids, Project No. OCAT WRWA 2515, Base Maintenance Building Roof Replacement, Mike Monroney Aeronautical Center. N. Plans and Project Manual to be advertised for bids, Project No. OCAT OKC 2609, Terminal Building Flooring Replacement. O. Resolution authorizing the Director of Airports to submit grant applications for OKC Will Rogers International Airport to the Federal Aviation Administration for the Airport Improvement Program Supplemental Discretionary Grant Community Project Funding for Rehabilitate Terminal Access Roadways – Phase IV and the Airport Infrastructure Grant for Replace Terminal Building Flooring and Terminal Restrooms Renovations – Phase II; agreeing to the acceptance and compliance with all required understandings and grant assurances for the projects; acknowledging this resolution as their official action and acceptance of the applicable grants if offered by the Federal Aviation Administration under such substantially similar terms described herein; designating the Oklahoma City Airport Oklahoma City Airport Trust Page 4 of 6 March 26, 2026  Trust’s official representatives and authorizing the official representatives to administer and electronically execute the applicable grant documents on behalf of the Trust without further action by the Trust; and the Trust authorizes the payment of Trust funds for the required local match and any other project costs not funded by the applicable grant programs. P. Resolution ratifying the Director of Airports in approving professional services from Parkhill, Smith & Cooper, Inc., for Project No. OCAT OKC 2615, Baggage Handling System Controls Upgrades, utilizing Project No. OCAT GEN 2312, Multi-Year Professional Services, estimated cost $101,465.65. Q. Resolution authorizing Change Order No. 2 to Purchase Order No. OCAT_PO000557 with Jackson Mechanical Service, Inc. for the temporary chillers at Academy Headquarters Building, Mike Monroney Aeronautical Center, in accordance with City of Oklahoma City Contract Pricing Agreement No. C246033 for Air Conditioning, Heating, Chiller Installation/Repair and Replacement, estimated cost $153,954. R. Resolution to adopt Omnia Partners’ co-op Contract 01-154 and authorizing the Director of Airports to purchase Fortinet Products from Business Communications Inc. dba BCI, Inc., utilizing Omnia Contract 01-154, estimated cost $298,754.22. V. Wiley Post Airport A. Final Acceptance of completed project with Midwest Wrecking Co., Project No. OCAT PWA 2525, Gulfstream Demolition – Phase I, and placing the Maintenance Bond into effect. B. Resolution to waive sections of the Oklahoma City Airport Trust’s Northeast Development Area Standards for Project No. OCAT PWA 2516, Aircraft T- Hangars, and Plans and Project Manual to be advertised for bids. VI. Clarence E. Page Airport A. Assignment and Assumption Agreement with Steven R. and Karen S. Kurtz to D & D Design & Manufacturing, Inc., for Block 5, Lot 7 Lease Agreement as a hangar site for the storage of a privately owned aircraft, March 26, 2026 through December 31, 2028. B. Lease Agreement with Jordan and/or Maurko Hornbeck for an individual aircraft hangar site for storage of a privately owned aircraft, Block 4, Lot 1, retroactive to January 1, 2026 through December 31, 2030. C. Lease Agreement with Robert O’Hop for an individual aircraft hangar site for storage of a privately owned aircraft, Block 2, Lot 2, retroactive to January 1, 2026 through December 31, 2030. D. Lease Agreement with Mark Howard for an individual aircraft hangar site for storage of a privately owned aircraft, Block 5, Lot 9, retroactive to January 1, 2026 through December 31, 2030. Oklahoma City Airport Trust Page 5 of 6 March 26, 2026  E. Lease Agreement with Matthew Poage for an individual aircraft hangar site for storage of a privately owned aircraft, Block 5, Lot 5, retroactive to January 1, 2026 through December 31, 2030. F. Amendment No. 2 to the Lease and Operations Agreement with Legacy Aviation Services, Inc., to exercise the second of four successive one year Option Periods and amend certain mandatory language required by the Federal Aviation Administration, retroactive to March 1, 2026 through February 28, 2027. VII. General A. Amendment No. 2 to the Annual Maintenance Contract with Rudy Construction Co., for Project No. OCAT GEN 2530, Annual Paving Repairs and Maintenance, to renew the Contract for its first renewal period and to revise certain other terms and provisions as required by the Federal Aviation Administration. B. Project Manual to be advertised for bids, Project No. OCAT GEN 2611, Painting Repairs and Maintenance. C. Request for Qualifications to be advertised for RFQ-OCAT-2614, Program Management Services for Planning, Programming, Design Management, Administration, Construction Management, and Program/Project Controls for various programs and projects. VIII. Easements IX. Requisitions A. Resolution ratifying the prior approval of certain requisition payments. B. Resolution approving requisition payments. X. Comments from Trustees, Staff and Citizens XI. Adjournment Oklahoma City Airport Trust Page 6 of 6 March 26, 2026