Oklahoma City Employee Retirement System

OKLAHOMA CITY EMPLOYEE RETIREMENT SYSTEM FORMAL AGENDA August 14, 2025 10:00 AM Paul Bronson, Chair Brent Bryant, Vice-Chair Board Members: Bruce Davis Doug Dowler Sri Jonnada Aimee Maddera Joanna McSpadden Karla Nickels Randy Thurman Matt Weller Vacancy Amy K. Simpson, Ex-officio Matthew Boggs, Ex-officio Jeanna Jordan, ERS Manager Richard Mahoney, Assistant Municipal Counselor 200 N. Walker Avenue – 3rd Floor – Council Chamber  MEETING INFORMATION It is the policy of the City to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the agenda coordinator at 297-2408 as soon as possible but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The department will give primary consideration to the choice of auxiliary aid or service requested by the individual with the disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the agenda coordinator listed above 48 hours prior to the scheduled meeting. Citizens may address the Board on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Board, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity or speech that delays, pursuant to 21 O.S. § 280, disruptive conduct includes any conduct that is “violent, threatening, abusive, obscene, or that jeopardizes the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 3081 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280 Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Board on individual concerns at the end of the agenda under “Comments from Board, Staff and Citizens.” Comments from Board, Staff and Citizens is not provided as a forum for publicly announced or declared candidates for City public office, and they will not be allowed to speak as Comments from Board, Staff and Citizens. Citizens will not be allowed to campaign on any political issue during the meeting. Comments must concern OCERS services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Council Office at the north end of the hall. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Citizens who wish to be listed on the agenda for comments to the Board may call the City Clerk's Office at 297-2397 before 4 p.m. on the Tuesday prior to the next OCERS meeting. Persons so listed on the agenda for comments to the Board are subject to the same restrictions listed above. Persons may use City computer to make presentations to the Board only if requested to do so by the Chairman or a board member and the device containing the presentation is provided to the City Clerk three business days in advance. Television and YouTube Coverage Residents can watch the OCERS meeting live by going to http://youtube.com/cityofokc/live Meetings can also be watched live on Cox Cable Channel 20. If there are technical difficulties with either live stream during the meeting, a video will be posted as soon as possible after the meeting.  OKLAHOMA CITY EMPLOYEE RETIREMENT SYSTEM FORMAL AGENDA 10:00 AM, August 14, 2025 City Council Chamber 200 North Walker I. Call to Order. II. APPROVE meeting minutes from July 10, 2025. III. CONSENT DOCKET: A. Report of judgments purchased for the month of July 2025 in the amount of $353,119.30. B. Report of purchasing card transactions for July 2025 in the amount of $105.02. C. HP securities settlement payment in the amount of $161.99. D. ProPetro securities settlement payment in the amount of $184.19. E. Wells Fargo securities settlement payment in the amount of $827.22. F. A-Mark Precious Metals dividend payment in the amount of $229.20. IV. RATIFY APPROVALS: A. Payroll for the month of July 2025 in the amount of $4,200,890.09. B. Resolution to ratify the Chairman signing the Participation Agreement for the Harding Loevner Collective Investment Trust on August 6, 2025 on behalf of the Oklahoma City Employee Retirement System. C. Resolution ratifying the Chairman signing a Most Favored Nation (MFN) elections on August 7, 2025 on behalf of the Oklahoma City Employee Retirement System. D. The action of the Secretary and Administrator in modifying the application due to a change in the Average Final Compensation and Monthly Pension Amount. 1. Case No. 3928 Janice Buck – Police Years of Service: 21 Years, 1 Month Basis: Service Age: 65 Not Married Average Final Compensation: From: $4,115.12 To: $4,121.88 Monthly Pension Amount: From: $1,735.35 ($4,115.12 X 42.17%); or $1,501.97 with $30,000 Lump Sum Distribution Monthly Pension Amount: To: $1,738.20 ($4,121.88 X 42.17%); or $1,504.82 with $30,000 Lump Sum Distribution Effective: October 6, 2023 2. Case No. 3933 Rickie Pauley – Utilities  Years of Service: 30 Years, 10 Months Basis: Service Age: 65 Spouse: 60 No Option Average Final Compensation: From: $5,836.51 To: $5,872.68 Monthly Pension Amount: From: $3,599.38 ($5,836.51 X 61.67%) To: $3,621.68 ($5,872.68 X 61.67%) Effective: October 13, 2023 3. Case No. 3934 John Thompson – Parks and Recreation Years of Service: 7 Years, 10 Months Basis: Service Age: 64 Spouse: 66 Option A Average Final Compensation: From: $3,175.23 To: $3,184.14 Monthly Pension Amount: From: $422.09 ($3,175.23 X 15.67% less 4% for early retirement X .88367) To: $423.27 ($3,184.14 X 15.67% less 4% for early retirement X .88367) Effective: October 13, 2023 4. Case No. 3924 Eric Wenger – Public Works Years of Service: 28 Years, 7 Months Basis: Service Age: 52 Spouse: 51 Option A Average Final Compensation: From: $18,571.25 To: $18,653.78 Monthly Pension Amount: From: $9,723.00 ($18,571.25 X 57.17% X .91578) To: $9,766.22 ($18,653.78 X 57.17% X .91578) Effective: September 15, 2023 5. Case No. 3935 Doris Wickware – Police Years of Service: 18 Years, 0 Months Basis: Service Age: 74 Spouse: 78 No Option Average Final Compensation: From: $4,107.26 To: $4,152.26 Monthly Pension Amount: From: $1,478.61 ($4,107.26 X 36%); or $1,189.40 with $30,000 Lump Sum Distribution Monthly Pension Amount: To: $1,494.81 ($4,152.26 X 36%); or $1,205.60 with $30,000 Lump Sum Distribution Effective: October 27, 2023 V. APPROVE claims docket. A. Claims to be approved. VI. APPROVE the following applications for Service Retirement. A. Case No. 4075 Clifford Casey – Zoo Years of Service: 25 Years, 10 Months Basis: Service Age: 62 Not Married  Average Final Compensation: $4,580.43 Monthly Pension Amount: $2,366.71 ($4,580.43 X 51.67%) Effective: August 2, 2025 B. Case No. 4076 Corey Cornish – Public Works Years of Service: 25 Years, 0 Months Basis: Service Age: 47 Spouse: 48 No Option Average Final Compensation: $7,797.13 Monthly Pension Amount: $3,898.57 ($7,797.13 X 50%); or $3,711.19 with $30,000 Lump Sum Distribution Effective: August 30, 2025 C. Case No. 4077 James Morris – Information Technologies Years of Service: 18 Years, 10 Months Basis: Service Age: 69 Not Married Average Final Compensation: $11,076.96 Monthly Pension Amount: $4,172.69 ($11,076.96 X 37.67%) Effective: August 1, 2025 D. Case No. 4078 Thomas Patterson – Utilities Years of Service: 18 Years, 7 Months Basis: Service Age: 65 Not Married Average Final Compensation: $5,290.28 Monthly Pension Amount: $1,966.40 ($5,290.28 X 37.17%) Effective: August 12, 2025 E. Case No. 4079 Carl Swenson – Zoo Years of Service: 9 Years, 6 Months Basis: Service Age: 62 Spouse: 55 Option C Average Final Compensation: $4,394.44 Monthly Pension Amount: $673.83 ($4,394.44 X 19% less 12% for early retirement X .91709) Effective: August 15, 2025 F. Case No. 4080 Bob Gazin – Development Services Years of Service: 12 Years, 11 Months Basis: Service Age: 71 Not Married Average Final Compensation: $6,439.40 Monthly Pension Amount: $1,663.30 ($6,439.40 X 25.83%) Effective: August 1, 2025 VII. APPROVE continuation of pension to spouse.  A. Case No. 1691 Wes Gray – Died June 4, 2025 Monthly Pension Amount: $654.48 Option A Retirement Date: April 2, 2014 Pension to cease: June 30, 2025 B. Case No. 1691A Mary Gray – Widow of Wes Gray Monthly Pension Amount: $654.48 ($654.48 X 100%) Option A Effective: July 1, 2025 C. Case No. 3462 Billy Patterson – Died June 25, 2025 Monthly Pension Amount: $757.74 Option A Retirement Date: November 30, 2018 Pension to cease: June 30, 2025 D. Case No. 3462A Tina Patterson – Widow of Billy Patterson Monthly Pension Amount: $757.74 ($757.74 X 100%) Option A Effective: July 1, 2025 E. Case No. 2114 Wayne Phea – Died June 5, 2025 Monthly Pension Amount: $1,627.38 Option A Retirement Date: September 17, 2002 Pension to cease: June 30, 2025 F. Case No. 2114A Lamesa Phea – Widow of Wayne Phea Monthly Pension Amount: $1,627.38 ($1,627.38 X 100%) Option A Effective: July 1, 2025 VIII. RECEIVE report of death. AUTHORIZE payment of the $5,000 death benefit and APPROVE continuation of pension to spouse. A. Case No. 1718 Ray Boyd – Died June 29, 2025 Monthly Pension Amount: $1,753.01 Option C Retirement Date: January 2, 1996 Pension to cease: June 30, 2025 B. Case No. 1718A Charlene Boyd – Widow of Ray Boyd Monthly Pension Amount: $876.51 ($1,753.01 X 50%)  Option C Effective: July 1, 2025 C. Case No. 3659 Garry Clagg – Died July 5, 2025 Monthly Pension Amount: $1,353.87 Option A Retirement Date: July 10, 2020 Pension to cease: July 31, 2025 D. Case No. 3659A Lana Clagg – Widow of Garry Clagg Monthly Pension Amount: $1,353.87 ($1,353.87 X 100%) Option A Effective: August 1, 2025 E. Case No. 2555 Ronald Hill – Died July 7, 2025 Monthly Pension Amount: $810.93 Option A Retirement Date: December 27, 2008 Pension to cease: July 31, 2025 F. Case No. 2555A Wanda Hill – Widow of Ronald Hill Monthly Pension Amount: $810.93 ($810.93 X 100%) Option A Effective: August 1, 2025 IX. RECEIVE report of death. AUTHORIZE payment of the $5,000 death benefit and AUTHORIZE Secretary to make necessary changes to conform on the following. A. Case No. 2966 Mike Eckel, Sr. – Died July 29, 2025 Monthly Pension Amount: $2,643.52 No Option Retirement Date: January 25, 2014 Pension to cease: July 31, 2025 B. Case No. 3444 Wayne Kidder – Died December 7, 2023 Monthly Pension Amount: $344.59 No Option Retirement Date: July 1, 2018 Pension to cease: December 31, 2023 C. Case No. 3599 Sam Samandi – Died July 12, 2025 Monthly Pension Amount: $7,354.75 No Option Retirement Date: January 25, 2020 Pension to cease: July 31, 2025  D. Case No. 2709 Marlin Smith – Died June 29, 2025 Monthly Pension Amount: $1,265.75 No Option Retirement Date: July 9, 2010 Pension to cease: June 30, 2025 X. RECEIVE report of death. AUTHORIZE Secretary to make necessary changes to conform on the following. A. Case No. 1607A Donald Deibler – Died July 23, 2025 Monthly Pension Amount: $374.11 No Option Pension to cease: July 31, 2025 B. Case No. 1372A Barbara Henke – Died July 20, 2025 Monthly Pension Amount: $2,769.85 No Option Pension to cease: July 31, 2025 C. Case No. 1286A Rose Kyrk – Died March 10, 2025 Monthly Pension Amount: $3,240.44 No Option Pension to cease: March 31, 2025 D. Case No. 1145A Jewell Moore – Died June 22, 2025 Monthly Pension Amount: $369.36 No Option Pension to cease: June 30, 2025 E. Case No. 2668A Nga Tran – Died April 6, 2025 Monthly Pension Amount: $1,505.31 No Option Pension to cease: April 30, 2025 XI. INDIVIDUAL CONSIDERATION: A. Approve purchase of audio/video conference equipment and installation services using the City of Oklahoma City's purchasing contracts to add video conference capabilities to the Employee Retirement System (ERS) administration office, estimated cost not to exceed $10,000. B. Authorize Board Trustees, retirement staff, and City employees traveling on behalf of OCERS to attend the Oklahoma Public Fund Trustee Education Conference, October 1 - October 3, 2025 in Broken Arrow, Oklahoma.  C. Resolution adopting the Records Retention Manual of The City of Oklahoma City, as they exist currently or as they may be amended and adopting the Oklahoma City Employee Retirement System Supplemental Attachment. D. Resolution authorizing and directing the Chairman and/or his designee to negotiate a multi-year contract, with Pension Technology Group LLC, to provide a new Pension Management System including implementation and configuration services. XII. RECEIVE Investment Consultant Report. A. Monthly Investment Report. B. Quarterly Investment Report. XIII. Comments from Board, Staff and Citizens. XIV. Adjournment.