Oklahoma City Water Utilities Trust

AGENDA March 15, 2022 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 March 15, 2022  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 or TDD (405) 297-2020 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Safety Guidelines The following safety guidelines are in place during the COVID-19 pandemic for meetings in the Council Chamber at City Hall: face coverings are strongly recommended throughout the building (disposable face masks will be available); only the south entrance to City Hall will be open; air purifying machines will be in the Chamber; hand sanitizer machines will be available; and the Chamber will be cleaned and sanitized daily. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens will be limited to three minutes to speak to the Trust. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 March 15, 2022  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST March 15, 2022 I. Call to Order II. Approval of Minutes Approve the minutes of the March 1, 2022, meeting. III. Consent Docket A. Receive the Engineering Report from Olsson, Inc., Project WC-1022, Canadian River waterline aerial crossing replacement, Canadian River near the NW 10th Street bridge; and authorize engineering services. B. Plans and Specifications to be advertised for bids, Project WT-0151, ozone system expansion upgrades, Hefner Water Treatment Plant. C. Ratifying and approving Addendum No. 1; awarding a contract to Archer Western Construction, LLC, WT-0250-1, filter influent flume rehabilitation, Draper Water Treatment Plant, $250,925; and approving the contract and bonds. D. Pricing Agreement award and approval, Elastec, Inc. (C229021), one new utility boat, estimated cost $72,000. E. Pricing Agreements award and approval, Pencco, Inc. (C229022), and Univar Solutions USA, Inc. (C229023), fluoride for water treatment plants, April 2, 2022, through April 1, 2025, estimated annual cost $220,000. F. Amendment No. 1 and Change Order No. 1 revising the construction contract with Urban Contractors, LLC, Project SC-1083, sanitary sewer rehabilitation, 13 locations, increase of $110,399.82. G. Amendment No. 1 and Change Order No. 1 revising the construction contract with Wynn Construction Company, Inc., Project WT-0222-1, Large Valve Actuation (Package 1A), Draper Water Treatment Plant, increase of $3,997.53. H. Amendment No. 7 to the Award/Contract with The City of Oklahoma City and the United States of America for the municipalization of the water and wastewater systems at Tinker Air Force Base, expiring October 31, 2071. I. Amendment No. 2 and Change Order No. 3 revising the construction contract with Jordan Contractors, Inc., Project SC-1017, sanitary sewer rehabilitation, NE 4th Street to East Park Place from Stonewall Avenue to Martin Luther King Avenue; NE 23rd Street to NE 26th Street from Prospect Avenue to Martin Luther King Avenue; and NE 24th Street to NE 30th Street from Lincoln Boulevard to Kelly Avenue, decrease of $736,179.48; and accepting the project and placing the maintenance bond into effect. Oklahoma City Water Utilities Trust Page 3 of 5 March 15, 2022  J. Amendment No. 1 and Change Order No. 2 revising the construction contract with Krapff-Reynolds Construction Company, Project SC-1091, emergency 8- inch sanitary sewer repairs, 300 NW 19th Street, decrease of $32,250; and accepting the project and placing the maintenance bond into effect. K. Agreement with The City of Oklahoma City and the Central Oklahoma Transportation and Parking Authority, Project No. WC-1029, for design, construction, and inspection services for the relocation, replacement, and betterment of the two-inch and four-inch water main along Classen Boulevard between NW 35th Street and NW 36th Street and between NW 22nd Street and NW 23rd Street. L. Agreement with The City of Oklahoma City and the City of Warr Acres, Project WC-1030, relocation of water main, fire hydrants, and water line lowering, MacArthur Boulevard from NW 34th Street to NW 47th Street. M. 1. Recommend The City of Oklahoma City approve perpetual Pipeline Crossing Agreement with Union Pacific Railroad Company, Project WC-0930, water transmission main and Booster Station No. 9 improvements for Draper-Hefner system interconnection, 7628 West Reno Avenue; and 2. Authorize payment of claim, $5,000. N. Special Permit with The City of Oklahoma City and OKAYAK Tour, LLC (AC- 22-0004-OR), to operate a kayak rental concession on the Lake Overholser Reservoir and Reservation and Stinchcomb Wildlife Refuge, annual revenue of $3,500, April 1, 2022, through October 31, 2026. O. Recommend The City of Oklahoma City accept a permanent easement, Project WC-0974, waterline replacements, Villa Avenue to Virginia Avenue from NW 33rd Street to NW 28th Street and Classen Boulevard to Western Avenue from NW 51st Street to NW 46th Street. P. Accept a permanent easement from The City of Oklahoma City, Projects WF- 4984, waterline, and SD-3495, wastewater line, NE 36th Street and Lincoln Boulevard. Q. Resolution to receive and approve the Lake Atoka Reservation Association Fiscal Year 2023 Budget, $410,581. R. Receive the resolution adopting the McGee Creek Authority Fiscal Year 2023 budget, capital improvement projects, and pay plan; and directing the General Manager to implement and administer the budget, capital improvement projects, and pay plan, including but not limited to development of plans, specifications, bid solicitations, bid evaluations, contract negotiations, and award recommendations in accordance with the McGee Creek Authority Purchasing Policy and Procedures; and delegating to the Chairman the authority to award and execute contracts as needed, which comply with applicable law and do not exceed the funds available in the McGee Creek Authority Fiscal Year 2023 budget, pursuant hereto for ratification by the Trustees. S. Fiscal Year 2023 Loan Agreement with the McGee Creek Authority, AC-22- 0004-LA, estimated cost $1,280,000. T. Joint Resolution with The City of Oklahoma City electing and the Oklahoma City Water Utilities Trust agreeing to pay The City of Oklahoma City’s annual aliquot costs for Fiscal Year 2023 in accordance with the McGee Creek Authority Amended Trust Indenture. U. Ratification of payments from February 9, 2022, through March 8, 2022. Oklahoma City Water Utilities Trust Page 4 of 5 March 15, 2022  IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Amendment No. 4 and Change Order No. 7, revising the construction contract with Brewer Construction Oklahoma, LLC, Projects DC-0308, storm sewer improvements, and WC-0977, waterline relocation, SW 25th Street and Walker Avenue to the Oklahoma River, increase of $55,891.27. (No OCWUT funds.) B. Concurrence with the McGee Creek Authority ratifying the actions of the General Manager in adopting a resolution approving the plans and specifications to be advertised for bids; ratifying and approving Addendum No. 1; and approving revised plans and specifications to be advertised for bids, Project WMC-035 Revised, facility road improvements, McGee Creek Reservoir Dam Road and Pump Station Road. C. Concurrence with the McGee Creek Authority in renewing the Contract for Professional Engineer Services with Smith Roberts Baldischwiler, LLC, Project WMC0TE, independent engineer to serve the McGee Creek Authority, annual fee not to exceed $350,000, March 19, 2022, through March 18, 2023. (No OCWUT funds.) D. Concurrence with the McGee Creek Authority in adopting the resolution ratifying the actions of the General Manager in issuing a four percent pay plan adjustment for full-time McGee Creek Authority employees retroactive to July 1, 2021; and revising the recognized holidays to be consistent with The City of Oklahoma City, estimated cost $12,900. E. Concurrence with the McGee Creek Authority in adopting a resolution authorizing the General Manager to utilize arbitrage services from the firm selected by The City of Oklahoma City, Fiscal Year 2023, estimated cost $500. (No OCWUT funds.) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for February 2022. B. Fiscal Year 2022 OCWUT Monthly Proforma and Status Report, February 28, 2022. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 March 15, 2022