Oklahoma City Water Utilities Trust

AGENDA March 28, 2023 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 4 March 28, 2023  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 or TDD (405) 297-2020 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Safety Guidelines The following safety guidelines are in place during the COVID-19 pandemic for meetings in the Council Chamber at City Hall: face coverings are strongly recommended throughout the building (disposable face masks will be available); only the south entrance to City Hall will be open; air purifying machines will be in the Chamber; hand sanitizer machines will be available; and the Chamber will be cleaned and sanitized daily. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens will be limited to three minutes to speak to the Trust. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 4 March 28, 2023  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST March 28, 2023 I. Call to Order II. Approval of Minutes Approve the minutes of the March 14, 2023, meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project SC-1101, sanitary sewer main improvements, Meridian Avenue from NW 28th Street to NW 33rd Street. B. Request for Proposals to be advertised, (RFP OCWUT 11-23) big blue refuse and green recycle carts. C. Resolution authorizing the General Manager to execute an agreement with the University of Maryland, wind tunnel testing, estimated cost $4,500; and execute all future agreements for wind tunnel testing with the University of Maryland in accordance with this agreement. D. Ratifying and approving Addendum No. 1; awarding a contract to Cimarron Construction Company, LLC, Project WC-0619, waterline replacement, SE 4th Street to SE 15th Street from Eastern Avenue to Eckroat Street, $2,114,411; and approving the contract and bonds. E. Ratifying and approving Addendum No. 1; awarding a contract to C-P Integrated Services, Inc., Project WM-0356, Lake Road watershed protection, Lake Stanley Draper, $2,881,524; and approving the contract and bonds. F. Amendment No. 3 and Change Order No. 3 with The City of Oklahoma City and the Central Oklahoma Transportation and Parking Authority, Projects MC-0619, MS-0123, and WC-1029, Northwest Bus Rapid Transit, Transit Center Downtown providing service north on North Classen Boulevard to Northwest Expressway and Meridian Avenue, increase of $686,525.99. (No OCWUT funds.) G. Change Order No. 2 revising the construction contract with Matthews Trenching Company, Inc., Project SE-0048, emergency sanitary sewer repairs, SW 12th Street and Lee Avenue, increase of $32,840. H. Amendment No. 1 and Change Order No. 1 revising the construction contract with Downey Contracting, LLC, Project WT-0233, Hefner surge tower tank rehabilitation, Hefner Water Treatment Plant, decrease of $155,830.78; and accepting the project and placing the maintenance bond into effect. Oklahoma City Water Utilities Trust Page 3 of 4 March 28, 2023  I. Resolution authorizing an increase in the cost estimate with Genuine Parts Company dba NAPA Auto Parts (C199033), vehicle parts management and supply services, estimated annual cost increase of $500,000 to a total estimated annual cost of $1,480,000, for the period ending March 11, 2024. J. Resolution ratifying the actions of the General Manager in declaring an emergency; waiving formal competitive bidding; authorizing an increase in the open market pricing, powdered activated carbon (OM23-C239030), estimated annual cost of $800,000; and authorizing the General Manager to terminate this emergency declaration after award. K. Resolution authorizing an increase in the cost estimate of the Pricing Agreement with Core & Main LP (R23-C209010), brass meter service materials, estimated annual cost increase of $175,000 to a total estimated annual cost of $425,000, for the period ending November 4, 2025. L. Agreement with The City of Atoka and The City of Oklahoma City, AC-23- 0002-MA, administration of the Lake Atoka Reservation Association, January 1, 2024, through July 1, 2071. M. Recommend The City of Oklahoma City accept a permanent easement, Project SC-1098, Twin Creek siphon replacement, Twin Creek at Wiley Post Park. IV. Concurrence Docket V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. 1. Joint Resolution with The City of Oklahoma City approving initiation of litigation for damages in excess of $75,000, against Lakes at Timber Ridge, LLC, Jason Johnson, Cory Emmert, and M&M Ditching, Inc., related to an illegal tap into The City of Oklahoma City’s water lines at or near Timber Ridge Lakes Boulevard and Ashlyn Lane in Oklahoma City and filling of a private lake with The City of Oklahoma City’s water without permission, authorization, or payment; and authorizing the Municipal Counselor, or his designee, to take any appropriate action to litigate the instant matter; and/or 2. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from their attorney concerning the above pending litigation, as authorized by 25 O.S. (2022 Supp.) §307(B)(4), because disclosure would seriously impair the ability of the public body to conduct the pending litigation in the public interest. VII. Items from Trustees VIII. General Manager Reports A. Fiscal Year 2023 OCWUT Monthly Proforma and Status Report, February 28, 2023. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 4 of 4 March 28, 2023