Oklahoma City Water Utilities Trust

AGENDA April 11, 2023 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 4 April 11, 2023  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 or TDD (405) 297-2020 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Safety Guidelines The following safety guidelines are in place during the COVID-19 pandemic for meetings in the Council Chamber at City Hall: face coverings are strongly recommended throughout the building (disposable face masks will be available); only the south entrance to City Hall will be open; air purifying machines will be in the Chamber; hand sanitizer machines will be available; and the Chamber will be cleaned and sanitized daily. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens will be limited to three minutes to speak to the Trust. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 4 April 11, 2023  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST April 11, 2023 I. Call to Order II. Approval of Minutes Approve the minutes of the March 28, 2023, meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project ST-0170, filter valve actuator replacement, Deer Creek Wastewater Treatment Plant. B. Renewal of the Pricing Agreement with Airgas USA, LLC (R23-C209041), bulk liquid oxygen, estimated annual cost $300,000, April 28, 2023, through April 27, 2026. C. Statement of Work with HCL America, Inc., (C99029), for enhancements to build an interface from the SAP billing system to the Accela permitting system to include Boomi middleware, estimated additional cost $147,840. D. Amendment No. 4 to the contract for engineering services with Tetra Tech, Inc., Project WC-0930, water transmission main and Booster Station No. 9 improvements for Draper-Hefner system interconnection, 7628 West Reno Avenue, fee increase of $25,860. E. Amendment No. 1 and Change Order No. 1 revising the construction contract with Archer Western Construction, LLC, Project WT-0201, lime system improvements, Hefner Water Treatment Plant, decrease of $127,517.68. F. Amendment No. 1 to the Statement of Work with Environmental Systems Research Institute, Inc., (C239026), integration of SAP and ArcGIS systems, utilizing the Oklahoma City Municipal Facilities Authority contract (M24- D2225000), no additional cost. G. Oklahoma Department of Environmental Quality Permit to Construct, Project SD- 2021-00127, sewer main extension, south of East Hefner Road and west of North Kelley Avenue. H. Oklahoma Department of Environmental Quality Permit to Construct, Project WA-2021-00024, waterline extension, north of SW 15th Street and east of Morgan Road. I. Oklahoma Department of Environmental Quality Permit to Construct, Project WA-2022-00057, waterline relocation, south of West Memorial Road and east of North Piedmont Road. J. Oklahoma Department of Environmental Quality Permit to Construct, Project WA-2022-00062, water main extension, south of SW 29th Street and east of Mustang Road. Oklahoma City Water Utilities Trust Page 3 of 4 April 11, 2023  K. Recommend The City of Oklahoma City accept a permanent easement, Project SC-1087, sewer line repairs, NW 27th Street and I-44. L. Ratification of payments from March 8, 2023, through April 4, 2023. IV. Concurrence Docket V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Statement of Work with HCL America Inc., (C99029), for professional services to migrate the Oklahoma City Water Utilities Trust SAP billing system and associated software to the newest versions and extend application support for six years, estimated migration cost of $7,500,000, estimated annual application support cost of $4,000,000, for a total estimated cost over six years of $32,000,000. B. Ratifying and approving Addenda Nos. 1 through 3; cancelling the bid solicitation effective March 20, 2023, Project WC-0855, 42-inch water transmission main, NW 4th Street and MacArthur Boulevard to 7420 Melrose Lane. VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for March 2023. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 4 of 4 April 11, 2023