Oklahoma City Water Utilities Trust

AGENDA September 12, 2023 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION Oklahoma City Water Utilities Trust Page 1 of 6 September 12, 2023  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297­2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297​­2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297­​2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297­2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297​­2422 for more information about the Oklahoma City Water Utilities Trust. AGENDA Oklahoma CityOKLAHOMA Water Utilities Trust CITY WATER Page 2 of 6 UTILITIES TRUST September 12, 2023 motion of a Trustee. Call (405) 297​­2422 for more information about the Oklahoma City Water Utilities Trust. AGENDA OKLAHOMA CITY WATER UTILITIES TRUST September 12, 2023 I. Call to Order II. Approval of Minutes A. Approve the minutes of the August 15, 2023, meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project SC­1078, Sanitary Sewer Rehabilitation, Lightning Creek from SE 15th Street to SE 17th Street. B. Plans and Specifications to be advertised for bids, Projects TW­0002 and TS­ 0002, Tinker SCADA­WST5 and WWST6: Instrumentation and Control Improvements, Tinker Air Force Base, Oklahoma City, Oklahoma. C. Plans and Specifications to be advertised for bids, Project WC­0904 Phase IV, 72­inch Water Transmission Main Assessment Joint Replacement, Douglas Boulevard and SE 164th Street from Draper Water Treatment Plant to Midwest Boulevard. D. Plans and Specifications to be advertised for bids, Project WC­1046, 16­inch Waterline Extension, Eastern Avenue and SE 15th Street near the Oklahoma River. E. Plans and Specifications to be advertised for bids, Project WT­0250­3, Filter Influent Flume Rehabilitation Treatment Train Number One, Draper Water Treatment Plant. F. Plans and Specifications to be advertised for bids, Project WT­0273, Sludge Lagoon Improvements, Hefner Water Treatment Plant. G. Ratify and approve Addendum No. 1 and approve a Professional Services Agreement with Cascade Engineering, Inc. (C249008), and IPL Macro (C249009), Big Blue Refuse and Green Recycle Carts and 30­40 Gallon Carts, estimated annual cost $2,500,000, September 12, 2023, to September 11, 2028. H. Ratify and approve Addenda Nos. 1 and 2; and approve a Professional Services Agreement with Clifford Power Systems, Inc. (C249012), Hefner Water Treatment Plant emergency generators, estimated annual cost $1,300,000, September 12, 2023, through September 11, 2028, and approving performance bond. I. Amendment No. 1 to the Contract for Engineering Services with CP&Y, Inc. dba STV Infrastructure, Project ST­0161, Deer Creek Wastewater Treatment Plant Electrical Improvements, fee increase of $1,431,930. J. Amendment No. 1 to the Contract for Engineering Services with CP&Y, Inc. dba STV Infrastructure, Project WT­0201, Hefner Water Treatment Plant Lime System Improvements, fee increase of $617,000. OklahomaK. Amendment City Water No. 2 to thePage Utilities Trust Contract 3 of 6 for Engineering Services with 12, Johnson September 2023 and Associates, LLC, Projects WM­0261 and SM­0156, water meter vault  I. STV Infrastructure, Project ST­0161, Deer Creek Wastewater Treatment Plant Electrical Improvements, fee increase of $1,431,930. J. Amendment No. 1 to the Contract for Engineering Services with CP&Y, Inc. dba STV Infrastructure, Project WT­0201, Hefner Water Treatment Plant Lime System Improvements, fee increase of $617,000. K. Amendment No. 2 to the Contract for Engineering Services with Johnson and Associates, LLC, Projects WM­0261 and SM­0156, water meter vault replacement program, fee increase of $22,440. L. Amendment No. 1 revising the construction contract with Matthews Trenching Company, Inc., Project SC­1101, Sanitary Sewer Main Improvements, Meridian Avenue from NW 28th Street to NW 33rd Street, increase of $23,625. M. Amendment No. 1 and Change Order No. 1 revising the construction contract with Southwest Water Works, LLC, Project WC­0835, Waterline Replacement, Western Avenue to Sage Avenue from SW 47th Street to SW 49th Street and McKinley Avenue to Douglas Avenue from NW 10th Street to NW 11th Street, increase of $97,397.43. N. Amendment No. 5 and Change Order No. 5 with The City of Oklahoma City and the Central Oklahoma Transportation and Parking Authority, Projects MC­0619, MS­0123, and WC­1029, Northwest Bus Rapid Transit, Transit Center Downtown, at North Broadway Avenue and West Main Street, providing service north on North Classen Boulevard to Northwest Expressway and Meridian Avenue, increase of $444,635.98. (No OCWUT Funds.) O. Amendment No. 1 to the Software License and Services Agreement with SAP America, Inc. (C239036), estimated additional annual cost of $105,000. P. Amendment No. 2 and Change Order No. 2 revising the construction contract with BRB Contractors, Inc., Project WC­0948, Pressure Control Valve Installation, Overholser Pump Station, decrease of $368,150.20; and accepting the project and placing the maintenance bond into effect. Q. Ratifying and approving Addendum No. 1; and adopting a Resolution extending time to award contract as mutually agreed, awarding a contract to Krapff­ Reynolds Construction Company, Project SC­1087, Sanitary Sewer Rehabilitation, eight locations, $1,222,002; and approving the contract and bonds. R. Lease Agreement with The City of Oklahoma City and Cellco Partnership, a Delaware general partnership dba Verizon Wireless (AC­22­0008­CT), for the operation and maintenance of cellular telephone equipment, Lake Stanley Draper Reservation, retroactive to July 31, 2021, through July 30, 2024. S. Joint Resolution with the McGee Creek Authority authorizing their respective General Managers to execute Cooperative Service Agreements with the United States Department of Agriculture, Animal, and Plant Health Inspection Service Wildlife Services to provide wildlife damage management programs for Lake Hefner, Lake Stanley Draper, and Lake Atoka Reservations, and McGee Creek Authority Properties, to mitigate damage to property and protected resources and to mitigate hazards to human health and safety at these locations caused by wildlife, in accordance with applicable law and the respective Trust indentures; and authorizing their respective General Managers to amend, modify, renew, and approve additional related services offered as a part of the United States Department of Agriculture, Animal, and Plant Health Inspection Service Wildlife Services programs to ensure the continuous operation and protection of these critical assets, not to exceed $100,000. T. Recommend The City of Oklahoma City accept a permanent easement, Project WM­0351 and SM­0324, Water Meter Vault Phase II, Robert S. Kerr Avenue and Shartel Avenue. U. Accept permanent easement from The City of Oklahoma City, Fairgrounds Oklahoma City Water Utilities Trust Substation, Page 4 of 6 in the vicinity of NWSeptember waterline improvements, 12,and 10th Street 2023May  T. Recommend The City of Oklahoma City accept a permanent easement, Project WM­0351 and SM­0324, Water Meter Vault Phase II, Robert S. Kerr Avenue and Shartel Avenue. U. Accept permanent easement from The City of Oklahoma City, Fairgrounds Substation, waterline improvements, in the vicinity of NW 10th Street and May Avenue. V. Accept permanent easement from The City of Oklahoma City, WF­2023­00055 Earlywine Clubhouse, fire line improvements, SW 119th Street and Portland Avenue. W. Ratification of payments from July 26, 2023, through September 6, 2023. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving the Preliminary Design Report, Projects PC­0926, Arterial Roadway Widening, Post Road between SE 44th Street to SE 74th Street, and WC­1023, Waterline Relocation, along SE 74th Street from Douglas Boulevard to Post Road; along Post Road from SE 74th Street to SE 44th Street; and along SE 44th Street from Post Road to Douglas Boulevard; and authorizing preparation of final plans and specifications. (No OCWUT funds.) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Joint Resolution with The City of Oklahoma City ratifying the actions of the General Manager in declaring an emergency and issuing an emergency work order utilizing The City of Oklahoma City’s On­Call Contract with Cimarron Construction Company, LLC, Project SC­1121, Emergency Sanitary Sewer Repairs, NW 33rd Street and Drexel Boulevard, $221,349.94, and NW Expressway east of Meridian Avenue, $523,626.49. (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Receive the Engineering Report from CP&Y, Inc. dba STV Infrastructure, and authorize negotiation of an amendment to the Engineering Contract, Project ST­ 0154, Wastewater Treatment Plant Biosolids and Odor Management, Deer Creek Wastewater Treatment Plant. B. Amendment No. 11 to the Award/Contract associated with the United States of America for the municipalization of the water and wastewater systems at Tinker Air Force Base, retroactive to November 1, 2022, through October 31, 2071. VII. Items from Trustees VIII. General Manager Reports A. Status Report of the South Canadian Wastewater Treatment Plant Improvements, Project ST­0138. B. Status Report of the Construction of the Second Atoka Pipeline. C. Presentation, PFM Financial Advisors, LLC, Capital Improvement Plan financing considerations. D. Fiscal Year 2024 OCWUT Monthly Proforma and Status Report, July 31, 2023. E. Status Report of the Utilities Department for August 2023. IX. Citizens to be Heard Oklahoma City Water Utilities Trust Page 5 of 6 September 12, 2023  D. Fiscal Year 2024 OCWUT Monthly Proforma and Status Report, July 31, 2023. E. Status Report of the Utilities Department for August 2023. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 6 of 6 September 12, 2023