Oklahoma City Water Utilities Trust

AGENDA December 19, 2023 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 December 19, 2023  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 December 19, 2023  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST December 19, 2023 I. Call to Order II. Approval of Minutes A. Approve the minutes of the December 5, 2023 meeting. III. Consent Docket A. Ratify and approve Addendum No. 1; approve a Professional Services Agreement (C249041) and System Support Contract (C249042) with Nexgen Asset Management to provide an Enterprise Asset Management System Selection, Deployment and Implementation, estimated cost $4,694,440. B. Pricing Agreement assignment (C219028), Ozone System Improvements, from SUEZ Treatment Solutions Inc. to Veolia Water Technologies Treatment Solutions USA Inc., estimated cost $4,113,015, retroactive to September 1, 2023 through March 15, 2024. C. Amendment No. 2 to the Contract for Engineering Services with AECOM Technical Services, Inc., Project WC-0962, second Atoka Pipeline construction program manager for Stanley Draper Reservoir to Atoka Reservoir, extending the contract through August 13, 2024, no cost. D. Amendment No. 6 to the Contract for Engineering Services with Carollo Engineers, Inc., Project WT-0159 (clearwells), Various Improvements to Strengthen the Redundancy and Resiliency for Water Treatment and Storage, Draper Water Treatment Plant, fee increase of $223,064. E. Change Order No. 2 with Wynn Construction Company, Inc., Project ST-0149, North Canadian Wastewater Treatment Plant Improvements and Upgrades, increase of $814,799.27. F. Change Order No. 3 with Crossland Heavy Contractors, Inc., Project ST-0138, South Canadian Wastewater Treatment Plant Improvements, decrease of $410,393.86. G. Amendment No. 6 and Change Order No. 6 with The City of Oklahoma City and the Central Oklahoma Transportation and Parking Authority, Projects MC-0619, MS-0123, and WC-1029, Northwest Bus Rapid Transit, Transit Center Downtown providing service north on North Classen Boulevard to Northwest Expressway and Meridian Avenue, increase of $265,026.99. (No OCWUT Funds) H. Final Acceptance, Project SC-1121, Emergency Sanitary Sewer Repairs, NW 33rd and Drexel Boulevard, and NW Expressway east of Meridian Avenue; and placing the maintenance bond into effect. Oklahoma City Water Utilities Trust Page 3 of 5 December 19, 2023  I. Amendment No. 1 and Change Order No. 1 with Southwest Water Works, LLC, Project WC-0497, Waterline Replacement, North Pennsylvania Avenue to Waverly Avenue from Sheffield Road to Carlisle Court Serving the City of the Village, increase of $61,637.30; and accepting the project and placing the maintenance bond into effect. J. Change Order No. 7 with Wynn Construction Company, Inc., Project WT-0167, Superscraper Modifications, Draper Water Treatment Plant, increase of $41,254.00; accepting the project and placing the maintenance bond into effect. K. Resolution extending time to award contract, awarding a contract to Krapff-Reynolds Construction Company, Project SC-1095, Sanitary Sewer Rehabilitation, North Western Avenue to North Blackwelder Avenue from Northwest Expressway to I-44, $2,336,771.50; and approving the contract and bonds. L. Resolution authorizing the sole source purchase of IDEXX laboratory products for water quality testing from IDEXX Distribution, Inc. (SS24-C249011), estimated annual cost $125,000, January 1, 2024 through December 31, 2024. M. Resolution appropriating Oklahoma City Water Utilities Trust funds, as such become available, for the fiscal year 2024 equipment replacement; authorizing the General Manager, or designee, to purchase such equipment items from state and other intergovernmental cooperative purchasing contracts that are bid and awarded in a manner consistent with the practices of the Oklahoma City Water Utilities Trust and applicable state law; directing the General Manager, or designee, to prepare and advertise bid specifications and/or requests for proposals for remaining equipment, and present proposed contracts to the Oklahoma City Water Utilities Trust for consideration of award; and authorizing the General Manager, or designee, to declare fiscal year 2024 surplus items that are sold for more than $25,000 as surplus to the needs of the Oklahoma City Water Utilities Trust, estimated cost $3,238,576. N. Confidentiality and Non-Disclosure Agreement with AutoDesk, Inc. for the purpose of negotiating terms, conditions, and a licensing agreement for a sole source purchase of InfoWorks ICM, SE, InfoWater, and other InfoMaster software packages. O. Fiber Optic Crossing Permit with The City of Oklahoma City and MCI Metro Access Transmission Services, LLC, (CP-0005), to install, operate, and maintain a two-inch conduit and fiber optic line across the Hefner Canal and an existing 36- inch transmission main, located at NW 50th Street and Hefner Canal Road in Oklahoma County, revenue of $5,000. P. Recommend The City of Oklahoma City accept a permanent easement, Project WC-1079, Waterline Repair, 8301 North I-35 Service Road. Q. Acceptance of a permanent easement from The City of Oklahoma City, WA- 2022-00003, Wheeler Park Improvements, north of SW 15th Street and east of South Western Avenue. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Change Order No. 3 with Schwarz Paving Company, Projects PC-0473 and WC-1027, Roadway Widening, North Kelley Avenue from East Wilshire Boulevard to East Britton Road, increase of $407,693.50. (No OCWUT funds) Oklahoma City Water Utilities Trust Page 4 of 5 December 19, 2023  B. Concurrence with The City of Oklahoma City in approving Change Order No. 4 with Allen Contracting, Inc., Projects PC-0559 and WC-0998, Roadway Widening Improvements, Sara Road between SW 15th Street and SW 29th Street. (No OCWUT funds) C. Concurrence with The City of Oklahoma City in accepting Projects PC-0446 and WC-0797 with Redlands Contracting, LLC, Street Improvements, West Britton Road from North Morgan Road to North County Line Road; and placing the maintenance bond into effect. V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the General Manager in declaring an emergency; approving the bidding documents, approving Addendum No. 1, and awarding a contract to Urban Contractors, LLC, Project SE-0055, Emergency Sanitary Sewer Repair, 4818 South Pennsylvania Avenue, $213,775; ratifying issuance of an emergency work order; and approving the contract and bonds. (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Receive the Annual Financial Report and Letter to Management on Internal Controls, and Auditors Required Communications to the Trust documents for the Oklahoma City Water Utilities Trust for the fiscal year ended June 30, 2023. VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for November 2023. B. Fiscal Year 2024 OCWUT Monthly Proforma and Status Report, November 30, 2023. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 December 19, 2023