Oklahoma City Water Utilities Trust

AGENDA January 30, 2024 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 January 30, 2024  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 January 30, 2024  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST January 30, 2024 I. Call to Order II. Approval of Minutes A. Approve the minutes of the January 16, 2024 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project SC-1106, Sanitary Sewer Replacement, NW Expressway and North Mustang Road. B. Plans and Specifications to be advertised for bids, Project SC-1110, Sanitary Sewer Rehabilitation, NE 24th Street to NE 30th Street from Santa Fe Avenue to Walnut Avenue. C. Plans and Specifications to be advertised for bids, Project WM-0393, Lake Hefner Drive Retaining Wall Rehabilitation, South Lake Hefner Drive and North Portland Avenue. D. Ratifying and approving Addendum No. 1; awarding a contract to Krapff­ Reynolds Construction Company, Project SC-1104, Sanitary Sewer Rehabilitation, NW 19th Street to NW 16th Street between Independence Avenue and Drexel Boulevard, $1,143,718.00; and approving the contract and bonds. E. Contract award to Southwest Water Works, LLC, Project WC-1043, Waterline Replacements, NW 105th Terrace to NW 104th Terrace between McKinley Avenue and Military Avenue and NW 161st Street between Rim Road and Promontory Road, $1,587,191; and approving the contract and bonds. F. Amendment No. 6 and Change Order No. 7 with Archer Western Construction, LLC, Project WT-0159, Redundancy and Resiliency Improvements for Water Treatment and Storage, Draper Water Treatment Plant, decrease of $278,655.61. G. Final Acceptance, Project ST-0168, Dewatering Building Rehabilitation, North Canadian Wastewater Treatment Plant; and placing the maintenance bond into effect. H. Resolution waiving formal competitive bidding and authorizing the open market purchase of chemical tank inspection, cleaning, and repair services (OM24- C249045); estimated annual cost $300,000, January 30, 2024 through January 29, 2026. Oklahoma City Water Utilities Trust Page 3 of 5 January 30, 2024  I. Land Use Permit Agreement with The City of Oklahoma City and the Board of Regents of the University of Oklahoma, by and through the Office of Research Services and Oklahoma State University, Division of Agricultural Sciences and Natural Resources (AC-24-0022-MA), to survey, implement, construct, install, operate, maintain, and repair a station for monitoring meteorological, agricultural, and hydrologic parameters, 2701 NE 4th Street. J. 1. Retail Wastewater Service Agreement with The City of Oklahoma City and Independent School District No. 6 of Oklahoma County, to provide wastewater services, southwest corner of Covell Road and North Meridian Avenue; and 2. Amendment No. 1 to the Retail Wastewater Service Agreement and Memorandum with The City of Oklahoma City and the Independent School District No. 6 of Oklahoma County, to provide wastewater services, southwest corner of Covell Road and North Meridian Avenue. K. Joint Revocable Permit with The City of Oklahoma City and Red Coyote Running and Fitness, PE-24-0012-HR, to hold the “Red Coyote Puppy Love 5K” at the Lake Hefner Reservoir and Reservation, February 11, 2024, revenue of $125. L. Oklahoma Department of Environmental Quality Permit to Construct, Project WC-1046, waterline extension, north of SE 15th Street and east of Eastern Avenue. M. Transmission Easement and Compensation Agreement with NextEra Energy Transmission Southwest L.L.C., to construct, operate, and maintain an electrical transmission facility, Lake Stanley Draper Reservation, revenue of $575,600. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Plans and Specifications to be advertised for bids, Projects PC-0557 and WC-1085, Roadway Widening and Improvements, SW 15th Street from South Czech Hall Road to South Mustang Road; Projects PC­0558, WC­1106, and SC­1080, Roadway Widening and Improvements, SW 15th Street from Mustang Road to John Kilpatrick Turnpike. (No OCWUT funds) B. Concurrence with The City of Oklahoma City in adopting the Resolution declaring the necessity for acquiring certain permanent easements, Projects PC-0926, Street Widening Improvements of South Post Road from SE 44th Street to SE 74th Street, and Project WC-1023, 60-inch Water Transmission Main Replacement along SE 74th Street from South Douglas Boulevard to South Post Road; along South Post Road from SE 74th Street to SE 44th Street; and along SE 44th Street from South Post Road to South Douglas Boulevard. (No OCWUT funds) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration VII. Items from Trustees Oklahoma City Water Utilities Trust Page 4 of 5 January 30, 2024 VIII. General Manager Reports A. Status Report of the Utilities Department for December 2023. B. Fiscal Year 2024 OCWUT Monthly Proforma and Status Report, December 31, 2023. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 January 30, 2024