Oklahoma City Water Utilities Trust

AGENDA February 13, 2024 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 February 13, 2024  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 February 13, 2024  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST February 13, 2024 I. Call to Order II. Approval of Minutes A. Approve the minutes of the January 30, 2024 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project SC-1109, Sanitary Sewer Replacement, SE 55th Street to SE 59th Street from South Bryant Avenue to Empire Boulevard. B. Plans and Specifications to be advertised for bids, Projects WM-0342 and WM- 0343, Lake Road Pavement Rehabilitation, South (base bid) and North (alternate bid), Lake Atoka. C. Contract for Engineering Services with Freese and Nichols, Inc., Project WY- 0030-A, Dam Inspections for Lakes and Lagoons, not to exceed fee of $253,490, February 13, 2024 through December 31, 2028. D. Ratifying and approving Addenda Nos. 1 through 3; no bids received, Project TW-0009, Well 27 Rehabilitation-Test Hole, Tinker Air Force Base. E. Renewal of a Professional Services Agreement with The City of Oklahoma City and TransUnion, LLC (R24-C199029), identity verification, credit check, and income validation services, estimated annual cost $130,000, March 12, 2024 through March 11, 2029, and approving letter of credit. F. Amendment No. 1 with Belt Construction, Inc. dba K Bass Construction, Inc., Project WC-0904 Phase IV, 72-inch Water Transmission Main Assessment Joint Replacement, Douglas Boulevard and SE 164th Street from Draper Water Treatment Plant to Midwest Boulevard, increase of $216,000. G. Amendment No. 1 with Wynn Construction Company, Inc., Project WT-0250-3, Filter Influent Flume Rehabilitation Treatment Train Number One, Draper Water Treatment Plant, increase of $129,511. H. Change Order No. 2 with Crossland Heavy Contractors, Project WT-0246, Hefner Surge System Operational Enhancements, Hefner Water Treatment Plant, increase of $37,265.80. I. Change Order No. 3 with Wynn Construction Company, Inc., Project ST-0149, North Canadian Wastewater Treatment Plant Improvements and Upgrades, increase of $481,392.25. Oklahoma City Water Utilities Trust Page 3 of 5 February 13, 2024  J. Amendment No. 3 and Change Order No. 3 with Krapff Reynolds Construction Company, Project SE-0047, Emergency Sanitary Sewer Replacement, North Western Avenue to Francis Avenue from south of Main Street to NW 4th Street, decrease of $164,524; and accepting the project and placing the maintenance bond into effect. K. Amendment No. 1 and Change Order No. 1 with Cimarron Construction Company, LLC, Project WC-0619, Waterline Replacement, SE 4th Street to SE 15th Street from Eastern Avenue to Eckroat Street, decrease of $12,685; and accepting the project and placing the maintenance bond into effect. L. Request for Proposals to be advertised, (RFP OCWUT 33-24) Crane and Hoist Equipment Inspection and Preventive Maintenance. M. Resolution authorizing the open market purchase of crane and hoist equipment inspection and preventive maintenance services (OM24-C249048), estimated cost $100,000, until contract award. N. Agreement with the Oklahoma Department of Agriculture, Food, and Forestry, Forestry Services Division, AC-24-0023-DR, to perform hazardous fuel reduction services to remove evasive trees and grasses that present a fire hazard adjacent to Tinker Air Force Base and located on property owned by the Oklahoma City Water Utilities Trust at the Lake Stanley Draper Reservoir and Reservation. O. Memorandum of Understanding with The City of Oklahoma City for the relocation of a sanitary sewer main, Projects SC-1097, Sanitary Sewer Rehabilitation, and PC-0649, Street Enhancements, North Walker Avenue between NW 30th Street and NW 29th Street. P. Joint Revocable Permit with The City of Oklahoma City and the Bodies Race Company, PE-24-0010-HR, to hold the Couple Shuffle 5/10K at the Lake Hefner Reservoir and Reservation, February 25, 2024, revenue of $305 (OCWUT revenue of $125). Q. Oklahoma Department of Environmental Quality Permit to Construct, Project WL000009230875, Water Main Extension, south of NW 122nd Street and east of Piedmont Road. R. Ratification of payments from January 4, 2024 through January 30, 2024. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving the Plans and Specifications to be advertised for bids, Projects PC-0926 and WC-1023 Roadway Widening and Waterline Relocation, Post Road from SE 74th Street to SE 59th Street, SE 74th Street from Douglas Boulevard to Post Road. (No OCWUT funds) B. Concurrence with The City of Oklahoma City in approving Amendment No. 3 to Contract for Engineering Services with CEC Corporation, Projects PC-0926, Street Widening Improvements of Post Road from SE 44th Street to SE 74th Street, and Project WC-1023, 60-inch Water Transmission Main Replacement along SE 74th Street from Douglas Boulevard to Post Road; along Post Road from SE 74th Street to SE 44th Street; and along SE 44th Street from Post Road to Douglas Boulevard, fee increase of $1,211,780. (No OCWUT funds) C. Concurrence with The City of Oklahoma City in approving Amendment No. 7 and Change Order No. 10, Projects BC-0219R, Pedestrian Bridge, and WC-0997, Waterline Relocation, Northwest Expressway and West Wilshire Boulevard, increase of $9,878.00. (No OCWUT funds) Oklahoma City Water Utilities Trust Page 4 of 5 February 13, 2024  V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the General Manager in declaring an emergency; waiving competitive bidding; and issuing emergency Purchase Order Nos. 03052020WB01 to Aerzen Rental USA and 02162021DDM02 to Lone Star Blowers, Inc., for the rental, maintenance, and service of blowers for the Deer Creek Wastewater Treatment Plant; and ratifying payments; and authorizing additional payments for anticipated continuing services and equipment until the emergency is resolved, estimated cost $1,900,000. (Four affirmative votes required for approval) VI. Items for Individual Consideration A. Resolution of the Oklahoma City Water Utilities Trust approving and authorizing Clean Water State Revolving Fund funding from the Oklahoma Water Resources Board in the aggregate principal amount of $370,000; approving the issuance of its promissory note in the total aggregate principal amount of $370,000, and authorizing its execution; approving and authorizing the execution of funding agreement for clean water state revolving fund; ratifying and confirming certain utilities lease agreements and extending the terms thereof until the promissory note is paid; approving intent to abide by and carry out various covenants; approving and authorizing a scope of services agreement with bond counsel, and authorizing the establishment of a project costs disbursement account, and authorizing disbursement of fees and expenses; and containing other authorizations and provisions and necessary actions relating thereto. VII. Items from Trustees VIII. General Manager Reports IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 February 13, 2024