Oklahoma City Water Utilities Trust

AGENDA February 27, 2024 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 February 27, 2024  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297­2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297­2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297­2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297­2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297­2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 February 27, 2024  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST February 27, 2024 I. Call to Order II. Approval of Minutes A. Approve the minutes of the February 13, 2024 meeting. III. Consent Docket A. Request for Proposals to be advertised, (RFP OCWUT 18­24) Boathouse and Marina Management Agreement, Lake Stanley Draper. B. Statement of Work with HCL America, Inc., (C99029), Cisco Webex Contact Center design, implementation, configuration, migration services, and licensing, estimated implementation cost $587,309, estimated annual licensing cost $364,320. C. Letter of Credit and the Amended Letter of Credit for NextEra Energy Transmission Southwest, LLC. D. Resolution correcting a scrivener’s error on the end date of pricing agreements Primary Award ­ Norit Americas, Inc. (C249032), Secondary Award ­ Donau Carbon US LLC (C249033), Tertiary Award ­ Calgon Carbon Corporation (C249034), powdered activated carbon, changing the end date from January 15, 2026 to January 15, 2027. E. Amendment No. 1 and renewal of the Professional Services Agreement with Genuine Parts Company dba NAPA Auto Parts (R24­C199033), vehicle parts management and supply services, estimated annual cost of $2,000,000, March 12, 2024 through March 11, 2029. F. Change Order No. 1 with Crossland Heavy Contractors, Inc., Project WT­0151, Ozone System Expansion/Upgrades, Hefner Water Treatment Plant, increase of $222,971.97. G. Amendment No. 1 and Change Order No. 1 with 4M Trenching, LLC, Project WC­1046, 16­inch Waterline Extension, Eastern Avenue and SE 15th Street near the Oklahoma River, increase of $26,736.08. H. Resolution ratifying the actions of the General Manager in approving Consent Order No. 22­093 with the Oklahoma Department of Environmental Quality for an unpermitted discharge. I. Memorandum of Agreement with the Department of the Air Force appointing the Oklahoma City Water Utilities Trust as a Government Authorized User on a Temporary Right of Entry License USAF­AFMC­WWYK­23­1­014. Oklahoma City Water Utilities Trust Page 3 of 5 February 27, 2024  J. Joint Revocable Permit with The City of Oklahoma City and the Bodies Race Company, PE­24­0011­DR, to hold the Time to Paddy 5K, 10K, and Half Marathon at the Lake Stanley Draper Reservoir and Reservation, March 24, 2024, revenue of $225 (OCWUT revenue of $125). K. Oklahoma Department of Environmental Quality Permit to Construct, Project WL000009230807, Water Main Extension, north of West Hefner Road and east of North Piedmont Road. L. Grant a permanent easement to The City of Oklahoma City, Projects PC­0926, Street Widening Improvements, Post Road from SE 44th Street to SE 74th Street, and WC­1023, 60­inch Water Transmission Main Replacement, SE 74th Street from Douglas Boulevard to Post Road, Post Road from SE 74th Street to SE 44th Street, and SE 44th Street from Post Road to Douglas Boulevard. (No OCWUT funds) IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Amendment No. 3 and Change Order No. 3 with Downey Contracting, LLC, Projects DC­0310 and WC­1018, Drainage Improvements, west of Western Avenue in the vicinity of NW 63rd Street and NW 50th Street, increase of $112,907.87. (No OCWUT funds) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the General Manager in declaring an emergency; waiving competitive bidding, and awarding a contract to Matthews Trenching Company, Inc., Project SE­0057, Emergency Sanitary Sewer Repair, 4610 NW 26th Street, $225,500; ratifying issuance of an emergency work order; and approving the contract and bonds. (Four affirmative votes required for approval.) B. Resolution ratifying the actions of the General Manager in declaring an emergency; waiving competitive bidding; and issuing emergency Purchase Order Nos. 03052020WB01 to Aerzen Rental USA and 02162021DDM02 to Lone Star Blowers, Inc., for the rental, maintenance, and service of blowers for the Deer Creek Wastewater Treatment Plant; and ratifying payments; and authorizing additional payments for anticipated continuing services and equipment until the emergency is resolved, estimated cost $1,900,000. (Four affirmative votes required for approval) Deferred from February 13, 2024. C. Resolution ratifying the actions of the General Manager in waiving competitive bidding and issuing emergency purchase order EPO01052024SMK06 to Rangeline Utility Services, LLC for a main break repair at NW 12th Street and Pennsylvania Avenue, $246,000. (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Preliminary Engineering Report, Project WC­1020, Replacement of Two Water Transmission Mains, Pennsylvania Avenue between NW 1st Street and NW 10th Street. Oklahoma City Water Utilities Trust Page 4 of 5 February 27, 2024  B. Resolution of the Oklahoma City Water Utilities Trust approving and authorizing acceptance of an Amended Clean Water State Revolving Fund loan from the Oklahoma Water Resources Board in the aggregate principal amount of $54,788,500, representing an increase of $850,000 for the necessary costs to award the wastewater connection project to be funded through the Oklahoma Water Resources Board sponsorship program at no additional cost to the Oklahoma City Water Utilities Trust; ratifying and confirming utilization of the Oklahoma Water Resources Board sponsorship program for the award of a wastewater connection project; approving the issuance of an amended promissory note in the total aggregate principal amount of $54,788,500, secured by a subordinate lien pledge of revenues and authorizing its execution; approving and authorizing the execution of an amendment to loan agreement for Clean Water State Revolving Fund loan; designating a local trustee and approving and authorizing the execution of an amended trust agreement; approving and authorizing the execution of an amended security agreement; ratifying and confirming certain utilities lease agreements; affirming various covenants; approving a scope of services agreement with bond counsel and authorizing the disbursement of loan proceeds and trust funds in connection with the referenced amended loan and payment of fees and expenses; and containing other authorizations and provisions and necessary actions relating thereto. VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for January 2024. B. Fiscal Year 2024 OCWUT Monthly Proforma and Status Report, January 31, 2024. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 February 27, 2024