Oklahoma City Water Utilities Trust

AGENDA April 9, 2024 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 April 09, 2024  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 April 09, 2024  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST April 9, 2024 I. Call to Order II. Approval of Minutes A. Approve the minutes of the March 26, 2024 meeting. III. Consent Docket A. Ratifying and approving Addenda Nos. 1 and 2; awarding a contract to Urban Contractors, LLC, Project SC-1109, Sanitary Sewer Replacement, SE 55th Street to SE 59th Street from Bryant Avenue to Empire Boulevard, $443,131; and approving the contract and bonds. B. Renewal of the Professional Services Agreement with ADS, LLC (C199035), wastewater flow metering, monitoring services, and installations, estimated annual cost $375,000, May 21, 2024 through May 20, 2029. C. Amendment No. 3 to the Contract for Engineering Services with Carollo Engineers, Inc., Project WT-0253, Draper Water Treatment Plant Existing High Service Pump Station Electrical Improvements, fee increase of $58,862. D. Amendment No. 2 and Change Order No. 2 with 4M Trenching, LLC, Project WC-1046, 16-inch Waterline Extension, Eastern Avenue and SE 15th Street near the Oklahoma River, increase of $7,409.57. E. Amendment No. 3 and Change Order No. 2 with Matthews Trenching Company, Inc., Project SC-1101, Sanitary Sewer Main Improvements, Meridian Avenue from NW 28th Street to NW 33rd Street, increase of $26,465. F. Change Order No. 1 with Matthews Trenching Company, Inc., Project SE-0057, Emergency Sanitary Sewer Repair, 4610 NW 26th Street, increase of $5,001; accepting the project and placing the maintenance bond into effect. G. Ratifying and approving Addendum No. 1; and adopting a Resolution extending time to award contract as mutually agreed, awarding contract to 4M Trenching, LLC, Project SC-1106, Sanitary Sewer Replacement, NW Expressway and North Mustang Road, $2,012,380; and approving the contract and bonds. H. 1. Pricing Agreements award and approval, Agilent Technologies, Inc. (C249057), Hach Company (C249058), IDEXX Distribution, Inc. (C249059), Brinkmann Instruments, Inc. dba Metrohm USA, Inc. (C249060), Shimadzu Scientific Instruments, Inc. (C249061), Thermo Electron North America, LLC (C249062), Laboratory Instruments and Equipment, estimated annual cost $600,000, April 9, 2024 through April 8, 2029; AND 2. Resolution authorizing the open market purchase of Laboratory Instruments and Equipment not available on pricing agreements (OM24- C249063), estimated annual cost $100,000, April 9, 2024 through April 8, 2029. Oklahoma City Water Utilities Trust Page 3 of 5 April 09, 2024  I. 1. Renewal of the Pricing Agreement with Core & Main LP (C219033), cast iron water and wastewater frames and lids, estimated annual cost $100,000, May 1, 2024 through April 30, 2027; AND 2. Resolution authorizing the open market purchase of cast iron water and wastewater frames and lids for no-bid items, and related items not available on pricing agreement (OM21-C219034), estimated annual cost $50,000, May 1, 2024 through April 30, 2027. J. 1. Recommend The City of Oklahoma City accept the completion of a Policy A-1 Project from Scissortail Development, LLC, Project WR-2022-00001, oversized water main extension under Policy A-1 procedures to serve Fireside Creek Offsite, in the vicinity of SW 29th Street and South Mustang Road; and recommend acceptance of the project; the maintenance bond was placed into effect April 11, 2023; AND 2. Authorize payment of the claim, $27,372. K. Ratification of payments from February 28, 2024 through March 26, 2024. IV. Concurrence Docket V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Final Engineering Report, Project WT-0271, Foundation Dewatering System Improvements, Hefner Water Treatment Plant, and proceed with Engineering Services. B. Amendment No. 1 to the Professional Services Agreement with The City of Oklahoma City and Inframark, LLC (C229002), operation, maintenance, and repair services for Tinker Air Force Base water and wastewater systems, estimated annual cost $3,859,226.29, August 3, 2021 through October 31, 2026. C. Management Agreement with The City of Oklahoma City and The Oklahoma Radio Kontrol Society (AC-23-0004-HR), to promote, operate, manage, and maintain a radio-controlled model aircraft flying field and facilities on a portion of the Lake Hefner Reservation, retroactive to February 19, 2023 through February 18, 2026. D. Resolution recommending The City of Oklahoma City adopt an ordinance relating to Parks, Recreation, Cultural Affairs, Etc., amending Chapter 38 of the Oklahoma City Municipal Code, 2020, by amending the title of Division 10 - Model Aircraft - Lake Stanley Draper Reservation, Section 38-309 - Restricted areas, Section 38-309.1 - Permits, Section 38-309.2 - Regulations; restrictions, and Section 38-309.3 - Authority of the Utilities Director, Director and Police Chief; and by amending Chapter 60 - General Schedule of Fees, Title 38 - Parks, Recreation, Cultural Affairs, Etc., by amending Section 60-38-45 - Model aircraft permits. Oklahoma City Water Utilities Trust Page 4 of 5 April 09, 2024 VII. Items from Trustees VIII. General Manager Reports A. South Canadian Wastewater Treatment Plant quarterly progress update and presentation. B. Atoka Pipeline quarterly progress update and presentation. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 April 09, 2024