Oklahoma City Water Utilities Trust

AGENDA June 18, 2024 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 June 18, 2024  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297­2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297­2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297­2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297­2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297­2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 June 18, 2024  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST June 18, 2024 I. Call to Order II. Approval of Minutes A. Approve the minutes of the June 4, 2024 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project WC­1041, Waterline Replacements, five locations. B. Plans and Specifications to be advertised for bids, Project WC­1045, Waterline Replacement, West Memorial Road between Memorial Park Drive and Clearbrook Road. C. Plans and Specifications to be advertised for bids, Projects WM­0398­1 and SM­0361­1, Fleet Services ­ Draper Fueling Station Replacement, Lake Stanley Draper. D. Ratifying and approving Addenda Nos. 1 and 2; awarding a contract to Hydro Resources ­ Mid Continent, Inc., Project TW­0009­R, Well 27 Rehabilitation­ Test Hole, Tinker Air Force Base, $837,775; and approving the contract and bonds. E. Professional Services Agreement with Universal Security Guard Association, Inc. (OCWUT00029), security services for Utilities facilities, estimated annual cost $405,000, June 18, 2024 through June 17, 2029. F. Professional Services Agreement (OCWUT00037) with Byers Creative, LLC to provide marketing/media, public relations and marketing consulting services, estimated cost $800,000, from June 18, 2024 through June 17, 2026. G. Renewal No. 2 of the Joint Professional Services Agreement with The City of Oklahoma City and OKC Metro Alliance, Inc. (SS24­C233027), to provide the operation of a non­medical detoxification center and additional program services, including but not limited to, clerical support services, grounds maintenance services, supervised painting, and janitorial services, estimated cost $2,071,961.84, July 1, 2024 through June 30, 2025. H. Amendment No. 3 to the Joint Contract for Engineering Services with The City of Oklahoma City and Ardurra Group, Inc., MC­0699­A; Benham Design, LLC, MC­0699­B; Carollo Engineers, Inc., MC­0699­C; CEC Corporation, MC­ 0699­D; Olsson, Inc., MC­0699­F; and Tetra Tech, Inc. MC­0699­G, Water and Wastewater Civil Engineering Services, no cost. I. Amendment No. 4 to the Joint Contract for Engineering Services with The City of Oklahoma City and Kimley­Horn and Associates, Inc., MC­0699­E, Water and Wastewater Civil Engineering Services, no cost. Oklahoma City Water Utilities Trust Page 3 of 5 June 18, 2024  J. Amendment No. 1 with Southwest Water Works, LLC, Project WC­0950­2, Waterline Replacement, West Hefner Road to Morton Avenue from North Florida Avenue to North Brauer Avenue, NW 115th Street to NW 109th Street from Pennsylvania Avenue to Villa Avenue, increase of $189,956.20. K. Change Order No. 1 with Wynn Construction Company, Inc., Projects TW­0002 and TS­0002, Tinker SCADA­WST5 and WWST6: Instrumentation and Control Improvements, Tinker Air Force Base, Oklahoma City, Oklahoma, decrease of $19,292.06. L. Amendment No. 2 and Change Order No. 2 with Southwest Water Works, LLC, Project WC­0835, Waterline Replacement, Western Avenue to Sage Avenue from SW 47th Street to SW 49th Street and McKinley Avenue to Douglas Avenue from NW 10th Street to NW 11th Street, increase of $66,699.57. M. Amendment No. 4 and Change Order No. 3 with Matthews Trenching Company, Inc., Project SC­1101, Sanitary Sewer Main Improvements, Meridian Avenue from NW 28th Street to NW 33rd Street, increase of $23,996.40; and accepting the project and placing the maintenance bond into effect. N. Amendment No. 1 with Urban Contractors, LLC, Project SC­1109, Sanitary Sewer Replacement, SE 55th Street to SE 59th Street from Bryant Avenue to Empire Boulevard, decrease of $7,869.74; and accepting the project and placing the maintenance bond into effect. O. Joint Resolution with The City of Oklahoma City waiving formal competitive bidding and authorizing the open market purchase of maintenance service agreements for The City of Oklahoma City and/or Trust­owned laboratory instruments from various manufacturers and/or their authorized representatives, including on­site continuous education training programs, travel expenses for factory representatives, genuine original equipment manufacturer repair and replacement parts, accessories, repair services, and items not covered under the agreements, estimated cost $200,000, July 1, 2024 through June 30, 2025. P. Mitigation Purchase Agreement with Terra Foundation Incorporated, to provide .38 forested wetland credits for Project WC­0877, Atoka Pipeline Raw Water Transmission Line, Konawa Pump Station to 1.44 miles west of SH­3W, fee of $15,200. Q. Oklahoma Department of Environmental Quality Permit to Construct, Projects TW­0001­R and TS­0001­R, Tinker Operations Building, Tinker Air Force Base. IV. Concurrence Docket V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the General Manager in declaring an emergency; approving the bidding documents, approving Addenda Nos. 1 and 2, and awarding a contract to Matthews Trenching Company, Inc., Project WE­0104, Emergency Water Transmission Main Repair, 4000 South Douglas Boulevard, $164,900; ratifying issuance of an emergency work order; and approving the contract and bonds. (Four affirmative votes required for approval.) Oklahoma City Water Utilities Trust Page 4 of 5 June 18, 2024  VI. Items for Individual Consideration A. Joint Resolution of The City of Oklahoma City and the Oklahoma City Water Utilities Trust respectively acknowledging and waiving any existing or potential conflicts of interest that might be involved with Phillips Murrah P.C.’s representation of Patrick Adams, as Special Administrator for the Estate of Anthony David Garrett and/or the City of Edmond in the case of Glynn Simmons v. the City of Edmond, et al., Case No. Civ­24­97­J, in the United States District Court for the Western District of Oklahoma. VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for May 2024. B. Fiscal Year 2024 OCWUT Monthly Proforma and Status Report, May 31, 2024. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 June 18, 2024