Oklahoma City Water Utilities Trust

AGENDA July 16, 2024 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 6 July 16, 2024  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 6 July 16, 2024  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST July 16, 2024 I. Call to Order II. Approval of Minutes A. Approve the minutes of the June 18, 2024 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project ST-0167-2, Disinfection and Dechlorination Improvements, Groundwater Well Improvements, North Canadian Wastewater Treatment Plant. B. 1. Pricing Agreements award and approval, Oklahoma Contractor’s Supply, LLC (OCWUT00031), Core & Main LP (OCWUT00032), Ferguson Enterprises, LLC (OCWUT00033), Environmental Improvements, Inc. (OCWUT00034), and Utility Technology Services, Inc. (OCWUT00035), fire hydrants, hydrant and valve repair kits, valves, valve positioners, valve operators, and repair parts/services, estimated annual cost $1,200,000, July 16, 2024 through July 15, 2027; and 2. Resolution authorizing the open market purchase of fire hydrants, hydrant and valve repair kits, valves, valve positioners, valve operators, and repair parts/services not available on pricing agreements, estimated annual cost $500,000, July 16, 2024 through July 15, 2027. C. 1. Pricing Agreements award and approval, All State Electric Motors, LLC (OCWUT00046), Cogent, Inc. (OCWUT00047), Edwards Equipment, LLC (OCWUT00048), Environmental Improvements, Inc. (OCWUT00049), and Haynes Equipment Company, LLC (OCWUT00050), replacement parts, units, and repair services for various machinery, estimated annual cost $4,000,000, August 1, 2024 through July 31, 2027; and 2. Resolution authorizing the open market purchase of replacement parts, units, and repair services for various machinery not available on pricing agreements, estimated annual cost $500,000, August 1, 2024 through July 31, 2027 D. Renewal of Pricing Agreement with Airgas USA, LLC (C229003), various industrial-grade gases, estimated annual cost $100,000, August 3, 2024 through August 2, 2027. E. Change Order No. 1 with Krapff-Reynolds Construction Company, Project SC- 1092, Sanitary Sewer Rehabilitation, Venice Boulevard to North Villa Avenue from NW 33rd Street to Cashion Place, increase of $36,125. F. Change Order No. 4 with Wynn Construction Company, Inc., Project ST-0149, North Canadian Wastewater Treatment Plant Improvements and Upgrades, increase of $155,520.56. Oklahoma City Water Utilities Trust Page 3 of 6 July 16, 2024  G. Amendment No. 1 and Change Order No. 1 with Southwest Water Works, LLC, Project WC-1043, Waterline Replacements, NW 105th Terrace to NW 104th Terrace between McKinley Avenue and Military Avenue and NW 161st Street between Rim Road and Promontory Road, increase of $103,490.75. H. Amendment No. 1 and Change Order No. 2 with Crossland Heavy Contractors, Project WT-0151, Ozone System Expansion/Upgrades, Hefner Water Treatment Plant, decrease of $72,788.59. I. Amendment No. 2 and Change Order No. 2 with McKee Utility Contractors, Inc., Project WC-0874, Atoka Pipeline Raw Water Transmission Line, Ada Pump Station to Canadian River crossing, decrease of $46,249.30. J. Final Acceptance, Project WC-0835, Waterline Replacement, Western Avenue to Sage Avenue from SW 47th Street to SW 49th Street and McKinley Avenue to Douglas Avenue from NW 10th Street to NW 11th Street; and placing the maintenance bond into effect. K. Final Acceptance, Project WC-0950-2, Waterline Replacement, West Hefner Road to Morton Avenue from North Florida Avenue to North Brauer Avenue, NW 115th Street to NW 109th Street from Pennsylvania Avenue to Villa Avenue; and placing the maintenance bond into effect. L. Amendment No. 1 with Matthews Trenching Company, Inc., Project SC-1078, Sanitary Sewer Rehabilitation, Lightning Creek from SE 15th Street to SE 17th Street, decrease of $13,377.50; and accepting the project and placing the maintenance bond into effect. M. Change Order No. 8 with Archer Western Construction, LLC, Project WT-0159, Redundancy and Resiliency Improvements for Water Treatment and Storage, Draper Water Treatment Plant, decrease of $9,104.25; and accepting the project; and placing the maintenance bond into effect. N. Amendment No. 1 and Change Order No. 1 with Wynn Construction Company, Inc., Project ST-0169, Headworks Bar Screen Replacement, Witcher Lift Station, decrease of $24,358.50; and accepting the project; and placing the maintenance bond into effect. O. Amendment No. 2 and Change Order No. 3 with Crossland Heavy Contractors, Project WT-0246, Hefner Surge System Operational Enhancements, Hefner Water Treatment Plant, increase of $20,678; accepting the project; and placing the maintenance bond into effect. P. Amendment No. 3 and Change Order No. 3 with Cimarron Construction Company, Project SC-1098, Twin Creek Siphon Replacement, Twin Creek at Wiley Post Park, south of the North Canadian River and west of South Walker Avenue, increase of $4,614; and accepting the project; and placing the maintenance bond into effect. Q. Resolution extending time to award contract as mutually agreed, awarding contract to Brewer Construction Oklahoma, LLC, Project WM-0426, Hefner Dam Wall Repair, Lake Hefner Parkway and East Wharf Drive; West Lake Hefner Drive and West Britton Road, $172,947; and approving the contract and bonds. R. Resolution ratifying, adopting, and affirming the bidding and procurement processes of The City of Oklahoma City for the Pricing Agreement with Jackson Mechanical Service, Inc. (C246033), and authorizing Projects WM-0429 and SM-0384, Fleet Services Maintenance Shop Air Conditioner Install, cost $231,936. Oklahoma City Water Utilities Trust Page 4 of 6 July 16, 2024  S. Oklahoma Department of Environmental Quality Permit to Construct, Project WC-1023, 60-Inch Water Transmission Main Replacement, Post Road from SE 74th Street to SE 59th Street. T. Ratification of payments from May 30, 2024 through July 2, 2024. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Change Order No. 13 with Allen Contracting, Inc., Projects BC-0219R and WC-0997, Pedestrian Bridge and Water Line Relocation, Northwest Expressway and West Wilshire Boulevard, increase of $58,510.72. (No OCWUT funds) B. Concurrence with The City of Oklahoma City in approving Amendment No. 4 and Change Order No. 6 with Allen Contracting, Inc., Projects PC-0559 and WC- 0998, Roadway Widening Improvements, Sara Road between SW 15th Street and SW 29th Street, increase of $33,321.55. (No OCWUT funds) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the General Manager in declaring an emergency; waiving competitive bidding; and issuing emergency Purchase Order No. 06262024SMK15; and authorizing payments for services and equipment until the emergency is resolved, estimated cost $675,000. (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Engineering Report, Project TS-0008, Tinker Lift Station Elimination, Year 1, Area F, Tinker Air Force Base. B. Engineering Report, Project WT-0249, Draper Water Treatment Plant Filter Rehabilitation. C. Plans and Specifications to be advertised for bids, Project WC-0660, Second Atoka Pipeline Raw Water Transmission Line, Pump Station O, 4462 North Lake Road, Atoka. D. Plans and Specifications to be advertised for bids, Project WC-0876, Atoka Pipeline Raw Water Transmission Line, Canadian River to Konawa Pump Station. E. Ratifying and approving Addendum No. 1; and rejecting bid, Project SC-1097-2, Sanitary Sewer Rehabilitation, NW 23rd Street to NW 30th Street from Shartel Avenue to Hudson Avenue. Oklahoma City Water Utilities Trust Page 5 of 6 July 16, 2024  F. Resolution approving and authorizing acceptance of one or more Drinking Water State Revolving Fund loan(s) from the Oklahoma Water Resources Board in the aggregate principal amount of not to exceed $75,261,000; approving the issuance of its promissory note(s) in one or more series in the total aggregate principal amount of not to exceed $75,261,000, secured by a subordinate lien pledge of revenues and authorizing its execution; approving and authorizing the execution of a Certificate of Determination; approving and authorizing the execution of loan agreement(s) for Drinking Water State Revolving Fund loan; designating a local Trustee and approving and authorizing the execution of Oklahoma City Water Utilities Trust agreement(s); approving and authorizing the execution of security agreement(s); ratifying and confirming certain Utilities lease agreements, affirming various covenants; approving and authorizing the disbursement of loan proceeds and Oklahoma City Water Utilities Trust funds in connection with the referenced loan(s) and payment of fees and expenses; and containing other authorizations, provisions, and necessary actions relating thereto. G. Resolution recommending The City of Oklahoma City adopt an ordinance relating to Electrical Code, amending Chapter 18 of the Oklahoma City Municipal Code, 2020, by amending Section 18­76, Electrical Journeyman; and by amending Chapter 29, relating to Mechanical Code; and by amending Section 29­76, Mechanical Journeyman. VII. Items from Trustees VIII. General Manager Reports IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 6 of 6 July 16, 2024