Oklahoma City Water Utilities Trust

AGENDA July 30, 2024 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 4 July 30, 2024  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 4 July 30, 2024  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST July 30, 2024 I. Call to Order II. Approval of Minutes A. Approve the minutes of the July 16, 2024 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project SC-1117, Sanitary Sewer Rehabilitation, NW 23rd Street to NW 28th Street, and Lyon Boulevard to Roff Avenue. B. Change Order No. 2 with McKee Utility Contractors, Inc., Project WC-0873, Atoka Pipeline Raw Water Transmission Line, Stonewall Pump Station to Ada Pump Station, decrease of $200,000. C. Amendment No. 3 and Renewal of a Professional Services Agreement with the Oklahoma State University, through its Cooperative Extension (C199032), water conservation education outreach programs, estimated annual cost of $125,400, August 27, 2024 through August 26, 2029. D. Amendment Nos. 1, 10, 12, 13, and 14 to the Award/Contract (SP0600-20-C- 8331) associated with the United States of America for the municipalization of the water and wastewater systems at Tinker Air Force Base. E. Amendment No. 2 and Change Order No. 2 with C-P Integrated Services, Inc., Project WM-0356, Lake Road Watershed Protection, Lake Stanley Draper, increase of $87,743.25; and accepting the project; and placing the maintenance bond into effect. F. 1. Recommend The City of Oklahoma City approve perpetual Pipeline License with BNSF Railway Company and Stillwater Central Railroad, LLC, Project WC-1046, 16-inch Waterline Extension, Eastern Avenue and SE 15th Street near the Oklahoma River; and 2. Authorize payment of claim, $10,666. G. Special Permit with The City of Oklahoma City and Caroline Baker, AC-25- 0002-MA, to access property owned by The City of Oklahoma City and/or the Oklahoma City Water Utilities Trust, upon the request by The City of Oklahoma City staff, to rescue and relocate bees to the Permittee’s bee farm, Citywide. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Cooperative Agreement with the City of Yukon, Projects PC-0525 and WC-1037, Roadway Widening, SW 29th Street from Rockwell Avenue to MacArthur Boulevard, estimated cost $200,000. (No OCWUT funds) Oklahoma City Water Utilities Trust Page 3 of 4 July 30, 2024  V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Plans and Specifications to be advertised for bids, Project ST-0163-1, Aeration System Improvements, Deer Creek Wastewater Treatment Plant. B. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorneys concerning pending investigations and actions related to the application and pre-application permit request by the Southeast Oklahoma Power Corporation before the Federal Energy Regulatory Commission, as authorized by 25 O.S. (2023 Supp.) §307(B)(4), because disclosure would seriously impair the ability of the public body to conduct a pending investigation, litigation, or proceeding in the public interest. VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for June 2024. B. South Canadian Wastewater Treatment Plant quarterly progress update and presentation. C. Atoka Pipeline quarterly progress update and presentation. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 4 of 4 July 30, 2024