Oklahoma City Water Utilities Trust

AGENDA August 13, 2024 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 August 13, 2024  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297­2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297­2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297­2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297­2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30­81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280­ Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297­2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 August 13, 2024  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST August 13, 2024 I. Call to Order II. Approval of Minutes A. Approve the minutes of the July 30, 2024 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project SC­1124, Sanitary Sewer Aerial Crossing Rehabilitation, 4800 South Broadway Place. B. 1. Agreement with E & K Investments, LLC; and 2. Plans and Specifications to be advertised for bids, Project WC­1083, Waterline Replacement, 700 West Memorial Road. C. Ratifying and approving Addendum No. 1; awarding a contract to Cimarron Construction Company, LLC, Project WC­1045, Waterline Replacement, West Memorial Road between Memorial Park Drive and Clearbrook Road, $939,939; and approving the contract and bonds. D. Amendment No. 2 to the Contract for Engineering Services with Freese and Nichols, Inc., Project WT­0222, Various Draper Water Treatment Plant Improvements, fee increase of $64,900. E. Amendment No. 2 to the Contract for Engineering Services with Carollo Engineers, Inc., Project WT­0249, Draper Water Treatment Plant Filter Rehabilitation, fee increase of $894,066. F. Amendment No. 3 to the Contract for Engineering Services with Garver, LLC, Project WC­0871, Atoka Pipeline raw water transmission line, Atoka Pump Station O to Coalgate, fee of increase $563,974. G. Amendment No. 5 to the Contract for Engineering Services with Carollo Engineers, Inc., Project WY­0012, Distribution System Nitrification Evaluation, Citywide, fee increase of $412,322. H. Change Order No. 4 with Crossland Heavy Contractors, Inc., Project ST­0138, South Canadian Wastewater Treatment Plant Improvements, decrease of $534,887.42. I. 1. Amendment No. 5 and Restated Agreement with The City of Oklahoma City and Oklahoma County (OCWUT00052), for the effective removal of trash, debris, brush, and overgrowth on public property, and for requested graffiti abatement, estimated annual cost $245,098, retroactively from July 1, 2024 through June 30, 2025; and 2. Memorandum of Understanding with The City of Oklahoma City for the general terms, funding, and obligations of the effective removal of trash, debris, brush, overgrowth on public property, and graffiti abatement program. Oklahoma City Water Utilities Trust Page 3 of 5 August 13, 2024  J. Amendment No. 1 and Change Order No. 1 with Krapff­Reynolds Construction Company, Projects SC­1103 and WC­0974­1, Sewer and Waterline Replacements, NW 32nd Terrace to NW 30th Street between Pennsylvania Avenue and Kentucky Avenue, increase of $32,773; and accepting the project; and placing the maintenance bond into effect. K. Resolution rescinding the Final Acceptance of Project WC­0950­2, Waterline Replacement, West Hefner Road to Morton Avenue from North Florida Avenue to North Brauer Avenue, NW 115th Street to NW 109th Street from Pennsylvania Avenue to Villa Avenue, amending Project WC­0950­2 to approve the claim in the amount of $502,566.05, and thereupon approving Final Acceptance of Project WC­0950­2, as amended, and reaffirming the maintenance bond effective date as July 16, 2024. L. Resolution rescinding the Final Acceptance of Project WT­0159, Redundancy and Resiliency Improvements for Water Treatment and Storage, Draper Water Treatment Plant, amending Project WT­0159 to approve the claim in the amount of $1,787,224.54, and thereupon approving Final Acceptance of Project WT­ 0159, as amended, and reaffirming the maintenance bond effective date as July 16, 2024. M. Resolution rescinding the Final Acceptance of Project WT­0246, Hefner Surge System Operational Enhancements, Hefner Water Treatment Plant; amending Project WT­0246 to approve the claim in the amount of $90,244.34; and thereupon approving Final Acceptance of Project WT­0246 as amended, and reaffirming the maintenance bond effective date as July 16, 2024. N. Joint Revocable Permit with The City of Oklahoma City and the Comite Guatemalteco Oklahoma, PE­25­0007­HR, to hold the Festival Chapin at the Lake Hefner Reservoir and Reservation, September 15, 2024, revenue of $1,060. O. Ratification of payments from July 3, 2024 through July 30, 2024. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Change Order No. 7 with Allen Contracting, Inc., Projects PC­0559 and WC­0998, Roadway Widening Improvements, Sara Road between SW 15th Street and SW 29th Street, increase of $57,353.30. (No OCWUT funds) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Amendment No. 15 to the Award/Contract (SP0600­20­C­8331) associated with the United States of America for the municipalization of the water and wastewater systems at Tinker Air Force Base. B. Ratifying and approving Addendum No. 1; and adopting a Resolution extending time to award contract as mutually agreed, awarding contract to Wynn Construction Company, Inc., Projects TW­0001­R and TS­0001­R, Tinker Operations Building, Tinker Air Force Base, $7,781,613; and approving the contract and bonds. C. Plans and Specifications to be advertised for bids, Project WC­0855­R, Water Transmission Main, NW 4th Street and MacArthur Boulevard to 7420 Melrose Lane. Oklahoma City Water Utilities Trust Page 4 of 5 August 13, 2024 VII. Items from Trustees VIII. General Manager Reports IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 August 13, 2024