Oklahoma City Water Utilities Trust

AGENDA September 10, 2024 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 September 10, 2024  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 September 10, 2024  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST September 10, 2024 I. Call to Order II. Approval of Minutes A. Approve the minutes of the August 27, 2024 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Projects TC-0506 and WC- 1020-1, Intersection Improvements and Watermain Replacements, Pennsylvania Avenue at NW 10th Street and Virginia Avenue. B. Resolution terminating the Professional Services Agreement with Universal Security Guard Association, Inc. (OCWUT00029), security services for Utilities facilities, effective September 10, 2024. C. Request for Proposals to be advertised (RFP OCWUT 07-25), Security Services for Utilities Department, NW 5th Street and Pennsylvania Avenue facilities, Lake Stanley Draper boat docks and Lake Hefner boat docks. D. Ratifying and approving Addendum No. 1; awarding a contract to Krapff­ Reynolds Construction Company, Project SC-1117, Sanitary Sewer Rehabilitation, NW 23rd Street to NW 28th Street, and Lyon Boulevard to Roff Avenue, $984,289.20; and approving the contract and bonds. E. Ratifying and approving Addenda Nos. 1 through 4; awarding a contract to Downey Contracting, LLC, Project ST-0167-2, Disinfection and Dechlorination Improvements, Groundwater Well Improvements, North Canadian Wastewater Treatment Plant, $2,325,000; and approving the contract and bonds. F. Professional Services Agreement with Gravitec Systems, Inc. (OCWUT00054), planned inspection, evaluation, design, fabrication, installation, and training services, estimated annual cost $200,000, September 10, 2024 through September 9, 2027. G. Amendment No. 1 and Change Order No. 1 with Cimarron Construction Company, LLC, Project WC-0950-1, Waterline Replacement, NW 122nd Street from Reynolds Road to Legends Boulevard, NW 144th Street to NW 147th Terrace from Elmtree Lane to Salem Creek Road, decrease of $10,206. H. Amendment No. 1 with Urban Contractors, LLC, Project SE-0059, Emergency Sanitary Sewer Aerial Creek Crossing Replacement, Windover Drive and Coachlight Drive (Edmond), decrease of $1,097.89; accepting the project; and placing the maintenance bond into effect. I. Change Order No. 1 with Wynn Construction Company, Inc., Project ST-0163- 2, Diffuser Replacement, North Canadian Wastewater Treatment Plant, increase of $18,140.10; accepting the project; and placing the maintenance bond into effect. Oklahoma City Water Utilities Trust Page 3 of 5 September 10, 2024  J. Amendment No. 2 and Change Order No. 2 with Krapff-Reynolds Construction Company, Project SC-1087, Sanitary Sewer Rehabilitation, eight locations, increase of $23,650; accepting the project; and placing the maintenance bond into effect. K. Ratification of payments from July 31, 2024 through August 27, 2024. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Amendment No. 5 to the Contract for Engineering Services with CEC Corporation, Project PC-0926, Street Widening Improvements of Post Road from SE 44th Street to SE 74th Street, and Project WC-1023, 60-inch Water Transmission Main Replacement along SE 74th Street from Douglas Boulevard to Post Road; along Post Road from SE 74th Street to SE 44th Street; and along SE 44th Street from Post Road to Douglas Boulevard, fee increase of $95,050. (No OCWUT funds) B. Concurrence with The City of Oklahoma City in approving Amendment No. 10 with Allen Contracting, Inc., Projects BC-0219R and WC-0997, Pedestrian Bridge and Waterline Relocation, Northwest Expressway and West Wilshire Boulevard, decrease of $10,183.01. (No OCWUT funds) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the General Manager in declaring an emergency; waiving competitive bidding; issuing emergency Purchase Order No. 02192024SMK11; approving a Lease Agreement with Kraft Tank Corporation; and authorizing payments for services and equipment until the emergency is resolved, estimated cost $160,000. (Four affirmative votes required for approval.) B. Resolution ratifying the actions of the General Manager in declaring an emergency; issuing emergency Purchase Order No. 08092024MK01; and authorizing payments for services and equipment until the emergency is resolved, estimated cost $100,000. (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Joint Resolution with The City of Oklahoma City declaring a tract of real property on the future West Elm Creek Reservoir, outside of the inundation area and outside of the six hundred and sixty feet reserved pursuant to Oklahoma Statutes Title 11, section 37-104 for water quality protection, as surplus to and abandoned for the water utility purpose, and approving the sale of such real property, more particularly described on Attachment “A,” “as is” by the Oklahoma City Water Utilities Trust to The City of Oklahoma City for the sales price of $5,000,000; Resolution of the Oklahoma City Water Utilities Trust authorizing and directing the Chairman and Secretary, after receipt of the sales price of $5,000,000 by the Oklahoma City Water Utilities Trust, to execute the attached warranty deed, attached as Attachment “B”; and reserving certain easements as may be necessary. B. 1. Presentation on the Cost-of-Service and Rate Design Recommendations; and 2. Resolution directing the General Manager and General Counsel to finalize and forward the necessary ordinance amendments to implement the recommended rate plan to City Council for consideration. Oklahoma City Water Utilities Trust Page 4 of 5 September 10, 2024 VII. Items from Trustees VIII. General Manager Reports IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 September 10, 2024