Oklahoma City Water Utilities Trust

AGENDA November 19, 2024 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 November 19, 2024  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 November 19, 2024  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST November 19, 2024 I. Call to Order II. Approval of Minutes A. Approve the minutes of the November 5, 2024 meeting. III. Consent Docket A. Specifications to be advertised for bids, Project WT-0273-2, Sludge Lagoon Improvements, Hefner Water Treatment Plant. B. Contract for Engineering Services with Freese and Nichols, Inc., Project TS- 0011, Tinker Sewer Mains and Lift Station Elimination, Tinker Air Force Base, Southwest Area, Phase 1, fee of $274,600. C. Renewal of the Professional Services Agreement with Clifford Power Systems, Inc. (C209018), emergency power generation services, estimated annual cost $1,500,000, December 3, 2024 through December 2, 2029, and approving the performance bond. D. Amendment No. 2 to the Contract for Engineering Services with Freese and Nichols, Inc., Project WM-0309, Overholser Dam Structural Stability Improvements, Lake Overholser Dam, fee increase of $2,226,915. E. Amendment No. 3 to the Contract for Engineering Services with Kimley-Horn and Associates, Inc., Project WC-0974, Waterline Replacements, Villa Avenue to Virginia Avenue from NW 33rd Street to NW 28th Street and Classen Boulevard to Western Avenue from NW 51st Street to NW 46th Street, fee increase of $54,300. F. Amendment No. 1 and Change Order No. 3 with McKee Utility Contractors, Inc., Project WC-0873, Atoka Pipeline Raw Water Transmission Line, Stonewall Pump Station to Ada Pump Station, increase of $2,643,145.57. G. Amendment No. 17 to the Award/Contract (SP0600-20-C-8331) associated with the United States of America for the municipalization of the water and wastewater systems at Tinker Air Force Base. H. Amendment No. 6 to the Professional Services Agreement with The City of Oklahoma City and C.H. Guernsey and Company (C149054), consultant services for Tinker Air Force Base Municipalization, decrease of $390,360, retroactive to November 1, 2024 through January 20, 2026. I. Request for Proposals to be advertised (RFP OCWUT 04-25), Tinker Air Force Base Hydraulic Modeling and Support Services. Oklahoma City Water Utilities Trust Page 3 of 5 November 19, 2024  J. Final Acceptance, Project SC-1124, Sanitary Sewer Aerial Crossing Rehabilitation, 4800 South Broadway Place, and placing the maintenance bond into effect. K. Amendment No. 1 with Urban Contractors, LLC, Project SC-1096, Sanitary Sewer Rehabilitation, NW 43rd Street to NW 50th Street from May Avenue to Pate Avenue, decrease of $152,419.04; and accepting the project; and placing the maintenance bond into effect. L. Amendment No. 1 with C-P Integrated Services, Project WM-0393, Lake Hefner Drive Retaining Wall Rehabilitation, South Lake Hefner Drive and North Portland Avenue, decrease of $10,400; accepting the project; and placing the maintenance bond into effect. M. Amendment No. 1 and Change Order No. 1 with Krapff-Reynolds Construction Company, Project SC-1095, Sanitary Sewer Rehabilitation, Western Avenue to Blackwelder Avenue from NW Expressway to I­44, increase of $74,100; and accepting the project; and placing the maintenance bond into effect. N. Amendment No. 1 and Change Order No. 1 with Matthews Trenching Company, Inc., Project WE-0104, Emergency Water Transmission Main Repair, 4000 South Douglas Boulevard, decrease of $74,710; and accepting the project; and placing the maintenance bond into effect. O. Amendment No. 2 and Change Order No. 2 with Southwest Water Works, LLC, Project WC-1043, Waterline Replacements, NW 105th Terrace to NW 104th Terrace between McKinley Avenue and Military Avenue and NW 161st Street between Rim Road and Promontory Road, increase of $49,987.45; accepting the project; and placing the maintenance bond into effect. P. Joint Resolution with The City of Oklahoma City declaring the necessity for acquiring certain permanent easements for water and wastewater utility purposes including Project SC-1107, Sanitary Sewer Improvements, NW 26th Street from Ann Arbor Avenue to Meridian Avenue; authorizing, instructing, and directing the City Manager to acquire said permanent easements for purposes and uses incidental thereto; authorizing, instructing, and directing the Municipal Counselor to condemn said properties for said purposes if said permanent easements cannot be purchased and the damages settled by agreement with the owners of real property; and authorizing the General Manager of the Oklahoma City Water Utilities Trust to purchase and settle damages with the owners and to pay claims associated with condemnation proceeding. Q. Ratifying and approving Addenda No. 1 and 2; and adopting a Joint Resolution extending time to award contract as mutually agreed, awarding a joint contract to Rudy Construction Co., Inc., Projects TC-0506 and WC-1020-1, Intersection Improvements and Water Main Replacements, Pennsylvania Avenue at NW 10th Street and Virginia Avenue, $5,639,436.85; assigning CEC Corporation as testing laboratory; and approving the joint contract and bonds. R. Resolution authorizing the General Manager or designee to review and approve amendments to contracts for software, licenses, services, and associated hardware to maintain, expand, and/or improve the applications, functionality, versatility, and/or flexibility of the construction, operation, administration, and/or maintenance of water, wastewater, and/or solid waste systems, not more than $50,000 and in accordance with the unit prices and provisions of the contract previously approved by the Oklahoma City Water Utilities Trust; and directing Utilities staff to provide the executed amendments to the Oklahoma City Water Utilities Trust at the next available meeting for ratification. Oklahoma City Water Utilities Trust Page 4 of 5 November 19, 2024  S. 1. Recommend The City of Oklahoma City accept a permanent easement, Project SC-1107, Sanitary Sewer Improvements, NW 26th Street from Ann Arbor Avenue to Meridian Avenue; and 2. Authorize payment of claim, $4,383. IV. Concurrence Docket V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the General Manager in declaring an emergency; approving the bidding documents, approving Addendum No. 1, and awarding a contract to Urban Contractors, LLC, Project SE-0060, Emergency Sanitary Sewer Repair, 3310 NW 16th Street, $129,129; ratifying issuance of an emergency work order; and approving the contract and bonds. (Four affirmative votes required for approval.) B. Resolution ratifying the actions of the General Manager in declaring an emergency; waiving competitive bidding; issuing emergency Purchase Order No. 09092024SMK01 to Rangeline Utility Services, LLC dba RUTS Construction; and authorizing payments for services and equipment until the emergency is resolved, estimated cost $800,000. (Four affirmative votes required for approval.) VI. Items for Individual Consideration VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for October 2024. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 November 19, 2024