Oklahoma City Water Utilities Trust

AGENDA December 17, 2024 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 December 17, 2024  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 December 17, 2024  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST December 17, 2024 I. Call to Order II. Approval of Minutes A. Approve the minutes of the December 3, 2024 meeting. III. Consent Docket A. Change Order No. 1 with Hydro Resources - Mid Continent, Inc., Project TW- 0009-R, Well 27 Rehabilitation-Test Hole, Tinker Air Force Base, decrease of $65,000. B. Amendment No. 1 and Change Order No. 1 with Southwest Water Works, LLC, Project WC-1041, Waterline Replacements, four locations, increase of $54,230. C. Amendment No. 18 to the Award/Contract (SP0600-20-C-8331) associated with the United States of America for the municipalization of the water and wastewater systems at Tinker Air Force Base. D. Amendment No. 1 with Urban Contractors, LLC, Project SE-0060, Emergency Sanitary Sewer Repair, 3310 NW 16th Street, increase of $1,562.51; and accepting the project; and placing the maintenance bond into effect. E. Resolution of the Oklahoma City Water Utilities Trust appropriating funds, as such become available, for the fiscal year 2025 equipment replacement; authorizing the General Manager or designee to purchase such equipment items from state and other intergovernmental cooperative purchasing contracts that are bid and awarded in a manner consistent with the practices of the Oklahoma City Water Utilities Trust and applicable state law; directing the General Manager or designee to prepare and advertise bid specifications and/or requests for proposals for remaining equipment, formally advertise, and present proposed contracts to the Oklahoma City Water Utilities Trust for consideration of award; and authorizing the General Manager or designee to declare surplus and sell replaced equipment that has reached the end of its service life and is listed on Attachment “A”, including equipment that could be sold for more than $50,000, estimated cost $6,223,751. F. Resolution authorizing a change in the cost estimate for professional line locate services from the Professional Services Agreement with USIC Locating Services (C209021), estimated annual cost increase of $300,000 to a total of $400,000, for the period ending April 27, 2025. G. Resolution authorizing the sole source purchase of AVEVA Software licenses, products, and services from Q-Mation, Inc. (OCWUT00030), for water and wastewater treatment facilities; and approving the End User License Agreement, estimated annual cost $450,000, retroactive to August 1, 2024 through July 31, 2025. Oklahoma City Water Utilities Trust Page 3 of 5 December 17, 2024  H. Resolution authorizing the sole source purchase of Hydra-Stop System products, services, and training from Hydra-Stop, LLC (SS24-C249016), estimated annual cost $400,000, retroactive to November 8, 2024 through November 7, 2025. I. Releasing the Irrevocable Standby Letter of Credit issued by JPMorgan Chase Bank N.A.; and approving the Irrevocable Standby Letter of Credit issued by Ally Bank for Inframark, LLC (C169022), for the management, operations, and maintenance of wastewater treatment facilities, solids management, and industrial pretreatment program services. J. Grant a temporary easement to Oklahoma Gas and Electric Company, Projects PC-0926, Roadway Widening, Post Road from SE 44th Street to SE 74th Street, and WC-1023, 60-inch Water Transmission Main Replacement, SE 74th Street from Douglas Boulevard to Post Road; Post Road from SE 74th Street to SE 44th Street; and SE 44th Street from Post Road to Douglas Boulevard. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in ratifying and approving Addenda Nos. 1 and 2; awarding a contract to Manhattan Road and Bridge, Projects BC- 0230 and SC-1146, Bridge Rehabilitation, NW 10th Street over Grand Boulevard, $10,525,630.14; assigning Burgess Engineering and Testing, Inc. as the testing laboratory; and approving contract and bonds. (No OCWUT funds) B. Concurrence with The City of Oklahoma City in ratifying and approving Addenda Nos. 1 through 4; awarding contract to Rudy Construction Company, Projects MS-0125 and WC-1117, Capitol Hill Trail Connection, Harvey Avenue from SW 21st Street to Wiley Post Park, $345,740, assigning Kleinfelder, Inc. as the testing laboratory; and approving contract and bonds. (No OCWUT funds) C. Concurrence with The City of Oklahoma City in ratifying and approving Addenda Nos. 1 through 3; awarding contract to Downey Contracting, LLC, Projects PC- 0785 and WC-1111, Strong Neighborhoods Initiative Capitol Hill Plaza, Harvey Avenue between SW 24th Street and SW 25th Street, $3,141,184; assigning Kleinfelder, Inc. as the testing laboratory; and approving contract and bonds. (No OCWUT funds) D. Concurrence with The City of Oklahoma City in ratifying and approving Addenda Nos. 1 through 4; awarding contract to McKee Utility Contractors, LLC, Projects PC-0926 and WC-1023 Phase-2, Roadway Widening and Waterline Relocation, Post Road from SE 44th Street to SE 59th Street and SE 44th Street from Post Road to Douglas Boulevard, $36,390,524.38; assigning Midwest Testing and Engineering Company as the testing laboratory; and approving the contract and bonds. (No OCWUT funds) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the General Manager in declaring an emergency; approving the bidding documents, approving the Pricing Agreements, and awarding the Pricing Agreements to Cimarron Construction Company, LLC (OCWUT00091) and Southwest Water Works, LLC (OCWUT00092) to perform repair services on 4-inch to 12-inch water mains and to perform leak repair services on public water service lines and valves, and provide other related labor and services at various locations citywide; and approving the Performance Bonds, estimated annual cost $1,000,000, November 21, 2024 through November 20, 2027. (Four affirmative votes required for approval.) Oklahoma City Water Utilities Trust Page 4 of 5 December 17, 2024  VI. Items for Individual Consideration A. Ratifying and approving Addenda Nos. 1 through 4; and adopting a Resolution extending time to award contract as mutually agreed, awarding contract to Wynn Construction Company, Inc., Projects ST-0154-1 and ST-0161, Wastewater Treatment Plant Biosolids; Odor Management and Electrical Improvements, Deer Creek Wastewater Treatment Plant, $49,036,444.16; and approving the contract and bonds. B. Ratifying and approving Addendum No. 1; and adopting a Resolution extending time to award contract as mutually agreed, awarding contract to McKee Utility Contractors, Inc., Project WC-0872, Atoka Pipeline Raw Water Transmission Line, Coalgate Pump Station to Stonewall Pump Station, $52,695,000; and approving the contract and bonds. C. Ratifying and approving Addendum No. 1; awarding a contract to Archer Western Construction, LLC, Project WC-1011, Second Atoka Pipeline Raw Water Transmission Line, Second Konawa Pump Station, $79,646,900; and approving the contract and bonds. VII. Items from Trustees VIII. General Manager Reports A. Fiscal Year 2025 OCWUT Monthly Proforma and Status Report, October 31, 2024. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 December 17, 2024