Oklahoma City Water Utilities Trust

AGENDA January 14, 2025 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Todd Stone, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Laura A. Johnson, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 January 14, 2025  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 January 14, 2025  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST January 14, 2025 I. Call to Order II. Approval of Minutes A. Approve the minutes of the December 17, 2024 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project SC-1129, Sanitary Sewer Line Replacement, SW 56th Street to SW 59th Street from Pennsylvania Avenue to Blackwelder Avenue. B. Plans and Specifications to be advertised for bids, Project WC-1095, Waterline Replacement, along Barr Avenue and Nicklas Avenue between NW 39th Street and NW 36th Street, along SW 38th Street and SW 40th Street between Blackwelder Avenue and Douglas Avenue. C. Professional Services Agreement with DR Security, LLC (OCWUT00095), Security Services for Utilities Facilities, estimated annual cost $374,000, January 14, 2025 through January 13, 2030. D. Pricing Agreement award and approval, Airgas USA, LLC (OCWUT00093), Industrial Nitrogen, estimated annual cost $15,000, January 14, 2025 through January 13, 2027. E. Pricing Agreements award and approval, Airgas Specialty Products, Inc. (OCWUT00096), Baker Services, Inc. (OCWUT00097), Chameleon Industries, Inc. (OCWUT00098), Disinfectants-Anhydrous Ammonia and Liquid Ammonium Sulfate, estimated annual cost $3,000,000, February 1, 2025 through January 31, 2028. F. Amendment No. 1 and Change Order No. 1 with Cimarron Construction Company, LLC, Project WC-0974-2, Waterline Replacement, Villa Avenue to Virginia Avenue from NW 33rd Street to NW 28th Street and Classen Boulevard to Western Avenue from NW 51st Street to NW 46th Street, decrease of $13,793.30. G. Amendment No. 1 and Change Order No. 1 with Cimarron Construction Company, LLC, Project WC-1045, Waterline Replacement, West Memorial Road between Memorial Park Drive and Clearbrook Road, increase of $63,213. H. Amendment No. 1 to the Professional Services Agreement with CPM Pipelines (C239013), Force Main Assessment, no additional cost. I. Assignment and Amendment No. 1 to the Professional Services Agreement (R23- C189013) with First Vehicle Services, Inc., assigning the agreement to Transdev Fleet Services, Inc., for Solid Waste fleet maintenance services, for the period ending December 31, 2025; and approving the performance bond. Oklahoma City Water Utilities Trust Page 3 of 5 January 14, 2025  J. Final Acceptance, Project TW-0009-R, Well 27 Rehabilitation-Test Hole, Tinker Air Force Base, and placing the maintenance bond into effect. K. Final Acceptance, Project WM-0426, Hefner Dam Wall Repair, Lake Hefner Parkway and East Wharf Drive, West Lake Hefner Drive and West Britton Road, and placing the maintenance bond into effect. L. Resolution waiving formal competitive bidding per the Oklahoma City Water Utilities Trust policy and procedures and authorizing the open market purchase of PVC pipe and fittings for the Utilities Department (OCWUT00099), estimated annual cost $300,000, January 14, 2025 through January 13, 2026. M. Oklahoma Department of Environmental Quality Permit to Construct, Project WT- 0221-1, Various Hefner Water Treatment Plant Improvements, Hefner Water Treatment Plant. N. Joint Revocable Permit with The City of Oklahoma City and Red Coyote Running and Fitness, PE-25-0027-HR, to hold the “Red Coyote Puppy Love 5K” at the Lake Hefner Reservoir and Reservation, February 16, 2025, revenue of $125. O. Pipeline Easement Agreement (AC-25-0008-DR), authorizing Enable Oklahoma Intrastate Transmission, LLC to install, operate, and maintain a pipeline, Lake Stanley Draper Reservoir and Reservation, revenue of $100,000, January 28, 2025 through January 27, 2035. P. Accept Warranty Deed from Kathryn L. Stevens, 14009 South Air Depot Boulevard, West Elm Creek Reservation. Q. Ratification of payments from November 27, 2024 through December 31, 2024. IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Amendment No. 6 to the Contract for Engineering Services with MacArthur Associated Consultants, LLC, Project BC-0219, Northwest Highway pedestrian crossing at West Wilshire Boulevard, fee increase of $8,950. (No OCWUT funds) B. Concurrence with The City of Oklahoma City in approving Change Order No. 2 with First Water Contracting, LLC, Projects PC-0698 and WC-1026, Road Widening, SW 149th Street between Western Avenue and Santa Fe Avenue, increase of $61,452.65. (No OCWUT funds) C. Concurrence with The City of Oklahoma City in approving Amendment No. 5 and Change Order No. 9 with Allen Contracting, Inc., Projects PC-0559 and WC- 0998, Roadway Widening Improvements, Sara Road between SW 15th Street and SW 29th Street, increase of $40,265.31. (No OCWUT funds) Oklahoma City Water Utilities Trust Page 4 of 5 January 14, 2025  V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the General Manager in declaring an emergency; approving the bidding documents, approving the Pricing Agreements, and awarding the Pricing Agreements to Cimarron Construction Company, LLC (OCWUT00091) and Southwest Water Works, LLC (OCWUT00092) to perform repair services on 4-inch to 12-inch water mains and to perform leak repair services on public water service lines and valves, and provide other related labor and services at various locations citywide; and approving the Performance Bonds, estimated annual cost $1,000,000, November 21, 2024 through November 20, 2027. (Four affirmative votes required for approval.) Deferred from December 17, 2024. VI. Items for Individual Consideration A. Ratifying and approving Addendum No. 1; awarding a contract to Merrell Bros., Inc., Project WT-0273-2, Sludge Lagoon Improvements, Hefner Water Treatment Plant, $9,497,670; and approving the contract and bonds. VII. Items from Trustees VIII. General Manager Reports A. Status Report of the Utilities Department for November 2024. B. The Water Conservation Program receives the Water for 2060 Excellence Award in the Public Water Supply category. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 January 14, 2025