Oklahoma City Water Utilities Trust

A GE N DA May 6, 2025 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Bradley Carter, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Brent Bryant, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chambers, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 April 22, 2025  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call (405) 297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call (405) 297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a "Request to be Heard" form located outside the Chambers. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding officer shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call (405) 297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 May 06, 2025  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST May 6, 2025 I. Call to Order II. Approval of Minutes A. Approve the minutes of the April 22, 2025 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project SC-1097-1, Sanitary Sewer Rehabilitation, NW 30th Street to NW 28th Street from Shartel Avenue to Hudson Avenue. B. Plans and Specifications to be advertised for bids, Project WC-1097, Waterline Replacement, Muzny Lane to Prairie Ridge Road between SE 85th Street and SE 87th Street and SW 91st Street to SW 92nd Street between Blackwelder Avenue and McKinley Avenue. C. Amendment No. 1 to the Contract for Engineering Services with MacArthur Associated Consultants, LLC, Project WC-0878, Atoka Pipeline Raw Water Transmission Line, 1.44 miles west of Highway 3 (east/west County Road 133/Benchmark 113) to Macomb, fee increase of $964,690. D. Amendment No. 2 to the Contract for Engineering Services with Smith Roberts Baldischwiler, LLC, Projects W000TE-A and S000TE-A, independent engineer to serve the Oklahoma City Water Utilities Trust, fee increase of $1,100,000. E. Amendment No. 4 to the Contract for Engineering Services with Triad Design Group, Inc., Project WC-0875, Atoka Pipeline Raw Water Transmission Line, Canadian River Crossing, fee increase of $470,000. F. Change Order No. 1 with McKee Utility Contractors, LLC, Project WC- 0877, Atoka Pipeline Raw Water Transmission Line, Konawa Pump Station to 1.44 miles west of SH-3W, increase of $1,355,343. G. Amendment No. 1 and Change Order No. 1 with Wynn Construction Company, Inc., Projects TW-0001-R and TS-0001-R, Tinker Operations Building, Tinker Air Force Base, Oklahoma City, Oklahoma, increase of $114,194.65. H. Amendment No. 2 and Change Order No. 2 with Wynn Construction Co., Inc., Projects ST-0154-1 and ST-0161, Wastewater Treatment Plant Biosolids; Odor Management and Electrical Improvements, Deer Creek Wastewater Treatment Plant, decrease of $909,061. Oklahoma City Water Utilities Trust Page 3 of 5 May 06, 2025  I. Change Order No. 3 with Wynn Construction Company, Inc., Projects TW- 0002 and TS-0002, Tinker SCADA-WST5 and WWST6: Instrumentation and Control Improvements, Tinker Air Force Base, Oklahoma City, Oklahoma, no cost; accepting the project; and placing the maintenance bond into effect. J. Amendment No. 1 and Change Order No. 1 with Jordan Contractors, LLC, Project SC-1110, Sanitary Sewer Rehabilitation, NE 24th Street to NE 30th Street from Santa Fe Avenue to Walnut Avenue, decrease of $118,694; accepting the project; and placing the maintenance bond into effect. K. Amendment No. 1 and Change Order No. 1 with Krapff-Reynolds Construction Company, Project SC-1117, Sanitary Sewer Rehabilitation, NW 23rd Street to NW 28th Street, and Lyon Boulevard to Roff Avenue, increase of $25,333.25; accepting the project; and placing the maintenance bond into effect. L. Resolution authorizing an increase to the annual cost estimate for Pricing Agreements with Global Energy Solutions (C219035) and Evans Enterprises, Inc. (C219036), for rewinding, repair, and replacement of electric motors and pumps, estimated annual cost increase of $2,000,000 to a total estimated annual cost of $3,200,000, through the period ending June 7, 2027. M. Memorandum of Understanding with The City of Oklahoma City and the Zoological Trust for the installation of a sewer main, Project SC-1166, Sanitary Sewer Extension and Abandonment, along the northwest shore of Northeast Lake. N. Joint Revocable Permit with The City of Oklahoma City and Bodies Race Franchise, LLC dba Bodies Race Company, LLC, PE-25-0025-DR, to hold the “Donot Stop 5K, 10K, and Half Marathon” at the Lake Stanley Draper Reservation, May 17, 2025, revenue of $225. (OCWUT revenue of $125) O. Joint Revocable Permit with The City of Oklahoma City and Bodies Race Franchise, LLC dba Bodies Race Company, LLC, PE-25-0026-DR, to hold the “Hometown Half” at the Lake Stanley Draper Reservation, June 7, 2025, revenue of $225. (OCWUT revenue of $125) P. Oklahoma Department of Environmental Quality Permit to Construct, Project WT-0253, High Service Pump Station Electrical Improvements, Draper Water Treatment Plant. Q. Oklahoma Department of Environmental Quality Permit to Construct, 10th Flight Test Squadron Operations Facility, Tinker Air Force Base, Oklahoma City, Oklahoma. R. 1. Recommend The City of Oklahoma City accept five permanent easements, Project SC-0915, Lift Station Improvements, NW 20th Street to NW 23rd Street between Eagle Lane and East Overholser Drive; and 2. Authorize payment of claims, $5,495.40. S. Ratification of payments from March 26, 2025 through April 22, 2025. Oklahoma City Water Utilities Trust Page 4 of 5 May 06, 2025  IV. Concurrence Docket V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. 1. Presentation on the Five-Year 2026-2030 Oklahoma City Water Utilities Trust Capital Improvement Plan; and 2. Five-Year 2026-2030 Oklahoma City Water Utilities Trust Capital Improvement Plan. B. 1. Presentation on Fiscal Year 2026 Oklahoma City Water Utilities Trust Budget; and 2. Fiscal Year 2026 Oklahoma City Water Utilities Trust Budget. C. 1. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorneys concerning pending litigation, claims, actions and potential settlement of this case as authorized by 25 O.S. (Supp 2024) §307(B)(4) because disclosure will seriously impair the ability of the public body to proceed in the public interest in the case of ASI Construction, LLC v. The City of Oklahoma City, the Oklahoma City Water Utilities Trust, and Freese and Nichols, Inc., in United States District Court for the Western District of Oklahoma, Case No. CIV-2021-1138-JD; and 2. Consider settlement offer. D. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorneys concerning pending litigation, claims, and actions as authorized by 25 O.S. (Supp 2024) §307(B) (4) because disclosure will seriously impair the ability of the public body to proceed in the public interest in the case of Vadnais Trenchless Services, Inc. v. Oklahoma City Water Utilities Trust, Triad Design Group, Inc. and AECOM Technical Services, Inc., in United States District Court for the Western District of Oklahoma, Case No. CIV-2024-4170. E. Enter into executive session on advice of the Municipal Counselor to receive confidential communications from its attorneys concerning pending litigation, claims, and actions as authorized by 25 O.S. (Supp 2024) §307(B) (4) because disclosure will seriously impair the ability of the public body to proceed in the public interest in the case of Ty Ree Huckleberry v. Oklahoma City Water Utilities Trust and The City of Oklahoma City, in District Court of Seminole County for the State of Oklahoma, Case No. CJ-2025-5. VII. Items from Trustees VIII. General Manager Reports IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 May 06, 2025