Oklahoma City Water Utilities Trust

AGENDA JUNE 3, 2025 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Bradley Carter, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Brent Bryant, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting. Oklahoma City Water Utilities Trust Page 1 of 5 June 3, 2025  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 405-297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call 405-297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call 405-297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 405-297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a “Request to be Heard” form located outside the Chamber. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding office shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call 405-297-2422 for more information about the Oklahoma City Water Utilities Trust. Oklahoma City Water Utilities Trust Page 2 of 5 June 3, 2025  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST JUNE 3, 2025 I. Call to Order II. Approval of Minutes A. Approve the minutes of the May 20, 2025 meeting. III. Consent Docket A. Plans and Specifications to be advertised for bids, Project SC-1126, Sanitary Sewer Replacement, NE 30th Street to NE 33rd Street between Jordan Avenue and Rhode Island Avenue. B. Amendment No. 4 to the Contract for Engineering Services with Johnson and Associates, LLC, Projects WM-0261 and SM-0156, Water Meter Vault Replacement Program, fee increase of $27,000. C. Amendment No. 4 to the Contract for Engineering Services with Carollo Engineers, Inc., Project WT-0253, Draper Water Treatment Plant Existing High Service Pump Station Electrical Improvements, fee increase of $732,513. D. Amendment No. 2 and Change Order No. 2 with Wynn Construction Company, Inc., Projects TW-0001-R and TS-0001-R, Tinker Operations Building, Tinker Air Force Base, Oklahoma City, Oklahoma, increase of $58,162.05. E. Resolution ratifying the actions of the General Manager in approving Amendment No. 3 to the Software License and Services Agreement with SAP America, Inc. (C239036), increase of $196,330.22, through November 30, 2029. F. Resolution authorizing an increase in the cost estimate for Pricing Agreements with GreenShade Trees, LLC (C249023) and Cox Maintenance, LLC (C249024), landscaping restoration services, estimated cost increase of $1,750,000, to a total estimated cost of $4,450,000, through the period ending October 9, 2026. G. Lease Agreement with 499 Sheridan Property, LLC (AC-25-0029-MA), to lease commercial office space for the Utilities Department, 499 West Sheridan, Oklahoma City, Oklahoma. H. Recommend The City of Oklahoma City grant a permanent easement to Oklahoma Gas and Electric Company, South Canadian Wastewater Treatment Plant. I. Ratification of payments from April 23, 2025 through May 20, 2025. Oklahoma City Water Utilities Trust Page 3 of 5 June 3, 2025 IV. Concurrence Docket A. Concurrence with The City of Oklahoma City in approving Change Order No. 2 with Schwarz Paving Co., Inc., Projects PC-0557 and WC-1085, Roadway Widening and Improvements, SW 15th Street from Czech Hall Road to Mustang Road; and Projects PC-0558, WC-1106, and SC-1080, Roadway Widening and Improvements, SW 15th Street from Mustang Road to John Kilpatrick Turnpike, no cost. (No OCWUT funds) B. Concurrence with The City of Oklahoma City in accepting Projects PC-0472, Roadway Widening, and WC-0944 and SC-1021, Waterline and Sanitary Sewer Line Improvements, North Kelley Avenue from East Britton Road to East Hefner Road; and placing maintenance bond into effect. (No OCWUT funds) V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) A. Resolution ratifying the actions of the General Manager in declaring an emergency; approving the bidding documents, approving Addendum No. 1, and awarding a contract to Matthews Trenching Co., Inc., Project SE-0062, Emergency Sanitary Sewer Repair, SW 15th Street and MacArthur Boulevard, $350,000; ratifying issuance of an emergency work order; and approving the contract and bonds. (Four affirmative votes required for approval.) B. Resolution ratifying the actions of the General Manager in declaring an emergency; approving the bidding documents, approving Addendum No. 1, and awarding a contract to Urban Contractors, LLC, Project SE-0063, Emergency Sanitary Sewer Repair, 6724 NW 16th Street, $472,700; ratifying issuance of an emergency work order; and approving the contract and bonds. (Four affirmative votes required for approval.) C. Resolution ratifying the actions of the General Manager in declaring an emergency and issuing an emergency work order utilizing The City of Oklahoma City’s On-Call Contract with Cimarron Construction Company, LLC (DC-0325), Project WC-1129, Emergency Waterline Replacement, NW 122nd Street from Portland Avenue to May Avenue, $320,715.35; and authorizing payments for services and equipment until the emergency is resolved. (Four affirmative votes required for approval.) D. Resolution ratifying the actions of the General Manager in declaring an emergency, waiving competitive bidding, and authorizing an increase to the cost estimate for the Pricing Agreements with Parathon Construction LLC (C239033) and Rudy Construction Company (C239034), for the performance of emergency driveway, sidewalk, and mailbox replacement services, $4,000,000; and authorizing an additional increase to the cost estimate for the Pricing Agreements with Parathon Construction LLC (C239033) and Rudy Construction Company (C239034), for emergency driveway, sidewalk, and mailbox replacement services, estimated cost increase of $2,000,000, a total estimated cost of $10,200,000, through the period ending June 5, 2026. (Four affirmative votes required for approval.) Oklahoma City Water Utilities Trust Page 4 of 5 June 3, 2025 VI. Items for Individual Consideration A. Ratifying and approving Addendum No. 1; and adopting a Resolution extending time to award contract as mutually agreed; rejecting the lowest bid; awarding contract to Southwest Water Works, LLC, Project WC-1101, Waterline Replacement, SW 151st Street to SW 154th Place from Stone Meadows Drive to Vicki Drive, $1,021,645; and approving the contract and bonds. VII. Items from Trustees VIII. General Manager Reports A. South Canadian Wastewater Treatment Plant quarterly progress update and presentation. B. Atoka Pipeline quarterly progress update and presentation. IX. Citizens to be Heard X. Adjournment Oklahoma City Water Utilities Trust Page 5 of 5 June 3, 2025