Oklahoma City Water Utilities Trust

AGENDA SEPTEMBER 23, 2025 2:00 PM Trustees: James D. Couch, Chairman, Independent Trustee Sharon Voorhees, Independent Trustee Bradley Carter, Council Trustee David Holt, Mayor Trustee Mark K. Stonecipher, Vice Chairman, Surrogate Trustee Craig Freeman, City Manager Trustee Brent Bryant, Surrogate Trustee Chris Browning, General Manager Amy K. Simpson, Secretary City Council Chamber, Third Floor, 200 North Walker Avenue Oklahoma City, Oklahoma Residents can watch the meeting live by going to http://youtube.com/cityofokc/live. Meetings can also be watched live on Cox Cable Channel 20. Meetings are replayed on Cox Cable Channel 20 the same evening. If there are technical difficulties with the live stream during the meeting, a video will be posted as soon as possible after the meeting.  OKLAHOMA CITY WATER UTILITIES TRUST MEETING INFORMATION The Oklahoma City Water Utilities Trust usually meets twice per month on Tuesdays at 2:00 p.m. in Council Chambers at City Hall, unless different or prior notice of a change is posted. Call 405-297-2422 to confirm meeting dates. It is the policy of the Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should call 405-297-2422 at least 48 hours in advance (not including weekends or holidays). The staff will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternative format of the agenda, or any information provided at this meeting, please call 405-297-2422 at least 48 hours before the meeting. Addressing the Trust Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing and their address, but all comments must be relevant to the item. If you wish to address the Trust, you may call 405-297-2422 or you may sign up to speak at the meeting. The Chairman or presiding officer may in his or her discretion prohibit a person from addressing the Trust, or have any person removed from the Council Chamber, if that person commits any disorderly or disruptive behavior, which includes without limitation any of the following: speaking without being recognized by the Chairman or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chairman or presiding officer; engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizing the safety of self or others. A person may also be subject to arrest and removal from the Municipal Building for violation of Oklahoma City Municipal Code 2020, § 30-81 – Disorderly conduct and/or violation of Okla. Stat. tit. 21, §280- Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. Citizens may address the Trust on individual concerns at the end of the agenda under “Citizens to be Heard.” Comments must concern Trust services or policies. Please fill out a “Request to be Heard” form located outside the Chamber. Please return this form to the Trust Secretary before the meeting begins. PLEASE LIMIT YOUR COMMENTS TO 3 MINUTES. Continuing to speak beyond the time allowed by the Chairman or presiding office shall constitute grounds for removal from the Council Chamber. Trust Actions The Trust may take any of several actions including but not limited to adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any item. The Trust is not limited by staff recommendations as to the actions it may take. If more information is needed, the Trust may refer matters to the General Manager or to Legal Counsel, or submit them to committees, boards, commissions, or independent consultants for additional study. The Trust may authorize the General Manager or Legal Counsel to take certain actions. Items may be stricken from the agenda, or no action may be taken. Consent Docket Consent Docket items are usually approved as a group with the proper motion from a Trustee. Consent Docket items usually involve routine actions or standard contracts. Trustees, staff, or citizens may request discussion or separate consideration of any Consent Docket item. A separate vote may be taken upon the motion of a Trustee. Call 405-297-2422 for more information about the Oklahoma City Water Utilities Trust.  AGENDA OKLAHOMA CITY WATER UTILITIES TRUST SEPTEMBER 23, 2025 I. Call to Order II. Approval of Minutes A. Approve the minutes of the September 9, 2025 meeting. III. Consent Docket A. Specifications to be advertised for bids, Project WC-1040-3, South Colfax Tank Demolition and Site Preparation, 5400 North Colfax Place. B. Plans and Specifications to be advertised for bids, Project SC-1136, Sanitary Sewer Line Replacement, West Wilshire Boulevard to NW Grand Boulevard between Porter Drive and Lakeview Drive. C. Plans and Specifications to be advertised for bids, Project WC-1087, Waterline Replacement, SW 51st Street to SW 52nd Street between Blackwelder Avenue and Western Avenue. D. Plans and Specifications to be advertised for bids, Projects WM-0261-3 and SM-0156-3, Water Meter Vault Replacement Program, (two locations). E. Plans and Specifications to be advertised for bids, Project WT-0295, Filter Pipe Gallery Improvements, Draper Water Treatment Plant. F. Request for Proposals to be advertised (RFP OCWUT 01-26), industrial vending machines for personal protective equipment. G. Ratifying and approving Addenda Nos. 1 through 4; awarding a contract to Cimarron Construction Company, LLC, Project TW-0016, Waterline Connection for Tinker AFB- MROTC, Tinker Air Force Base, $313,314; and approving the contract and bonds. H. Ratifying and approving Addenda Nos. 1 through 4; awarding a contract to Southwest Water Works, LLC, Project WC-1114, Waterline Replacement, along Mulholland Drive between Woody Creek Drive and Saddle River Drive, $1,469,175; and approving the contract and bonds. I. Amendment No. 1 and Change Order No. 1 with Urban Contractors, LLC, Project SC- 1126, Sanitary Sewer Replacement, NE 30th Street to NE 33rd Street between Jordan Avenue and Rhode Island Avenue, increase of $55,247.50. J. Resolution waiving consultant selection procedures and approving Contract for Engineering Services with Tetra Tech, Inc., Project WC-1042, Waterline Replacement, NW 63rd Street to NW 60th Street between May Avenue and Villa Avenue, fee of $195,425.  K. Resolution authorizing an increase to the annual cost estimate for the Professional Services Agreement with Transdev Fleet Services, Inc. (R23-C189013), for Solid Waste fleet maintenance services, estimated annual cost increase of $2,360,000 to a total estimated annual cost of $3,760,000, for the period ending December 31, 2025. L. 1. Recommend The City of Oklahoma City approve the Pipeline License with BNSF Railway Company (24W-22350), Project SC-1119, Sewer Line Replacement, (three locations); and 2. Authorize payment of claim, $8,666. M. 1. Recommend The City of Oklahoma City approve the Pipeline License with BNSF Railway Company (24W-22370), Project SC-1119, Sewer Line Replacement, (three locations); and 2. Authorize payment of claim, $8,666. N. 1. Recommend The City of Oklahoma City approve the Pipeline License with BNSF Railway Company (25W-24814), Project SE-0061, Emergency Sanitary Sewer Repair, 3 NE 8th Street; and 2. Authorize payment of claim, $8,666. O. Will Serve Agreement with The City of Oklahoma City and Oklahoma Gas and Electric for electric service, Project ST-0138, South Canadian Wastewater Treatment Plant Improvements. P. Joint Revocable Permit with The City of Oklahoma City and Bodies Race Franchise, LLC dba Bodies Race Company, LLC, PE-26-0002-DR, to hold the “Spooky Sprint 5K, 10K, and Half Marathon” at the Lake Stanley Draper Reservation, October 18, 2025, revenue of $225. (OCWUT revenue of $125) IV. Concurrence Docket A. Concurrence with the McGee Creek Authority in ratifying and approving Addendum No. 1; Resolution ratifying the actions of the General Manager in approving plans and specifications to be advertised for bids, ratifying the actions of the Chairman in awarding contract to Tanner Brown, DBA Brown’s Construction, Project WMC-037-1 Revised, MCA Residence Replacement, McGee Creek Reservoir, Farris, Oklahoma, $351,815.51; and approving the contract and bonds. B. Concurrence with the McGee Creek Authority in adopting a Resolution ratifying the bidding and selection procedures of the Oklahoma City Water Utilities Trust; and ratifying the actions of the General Manager in utilizing the Pricing Agreement with Contour Sierra Aebi Terratrac, LLC (OCWUT00087) to purchase a slope mower, $223,198. C. Concurrence with the McGee Creek Authority in approving Amendment No. 2 and Change Order No. 2, Project WMC-037-R, MCA Headquarters Building Replacement, McGee Creek Reservoir, Farris, Oklahoma, increase of $30,408.37; accepting the project; and placing the maintenance bond into effect.  D. Concurrence with the McGee Creek Authority in adopting a Resolution ratifying the actions of the General Manager in approving the Joint Funding Agreement (25SJJFAOK017000) with the United States Geological Survey, July 1, 2025 through June 30, 2026, cost $5,200. E. Concurrence with the McGee Creek Authority in adopting a Resolution consenting to the Bureau of Reclamation granting a potential future permanent easement across lands of the McGee Creek Project for the Kiamichi Pipeline Water Supply Project; and recommending that a use fee be waived. V. Emergency Construction Contracts by Resolution (Four affirmative votes required for approval.) VI. Items for Individual Consideration A. Plans and Specifications to be advertised for bids, Project WC-1012, Second Atoka Pipeline Interim Surge Stations, Coalgate, Ada, and Macomb Pump Stations. B. Annual Financial Report for the Oklahoma City Water Utilities Trust for the fiscal year ended June 30, 2024. VII. Items from Trustees VIII. General Manager Reports A. Utilities Department Daily Operational Report for September 18, 2025. IX. Citizens to be Heard X. Adjournment