Oklahoma City Zoology Trust

By The City of Oklahoma City Office of the City Clerk at 8:04 am, Aug 27, 2024 OKLAHOMA CITY ZOOLOGICAL TRUST Meeting Agenda Zoo Administration Building, Savanna Conference Room August 28, 2024 - 4:30 p.m. OKLAHOMA CITY ZOOLOGICAL TRUST MEMBERS Vicki Howard, Chairperson Nikki Nice, Councilwoman, Ward 7 Jon Trudgeon, Vice-Chairperson Dustin Fredrick Pama Palmer, Secretary Aimee Salalati David Holt, Mayor Derek Albro Heather Ross, Surrogate to the Mayor Craig Freeman, City Manager Dwight Lawson, PhD, Executive Director/CEO LaShawn Thompson, Surrogate to the City Manager INFORMATION ABOUT OKLAHOMA CITY ZOOLOGICAL TRUST MEETINGS The Oklahoma City Zoological Trust meets on the fourth Wednesday of each month at 4:30 p.m. in the Zoo Administration Building, located at 2000 Remington Place, Oklahoma City, Oklahoma 73111. Free parking is available in the Zoo parking lot. It is the policy of the Oklahoma City Zoological Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the Zoo at 405-425-0231 as soon as possible, but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The Zoo will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the Zoo at 405-425-0231 at least 48 hours prior to the scheduled meeting. ADDRESSING THE OKLAHOMA CITY ZOOLOGICAL TRUST Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing, and their address, but all comments must be relevant to the item. Citizens may also address the Trust at the end of the agenda under “Citizens to be heard.” Please contact the Zoo at 405- 425-0231 at least 48 hours prior to the meeting, and leave a message that includes your name, the agenda item number, and the reason you would like to speak. Staff will submit requests received to the Chair. Please limit your comments to three (3) minutes or less. The Chair or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Auditorium, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chair or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chair or presiding officer; or engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizes the safety of self or others. A person may also be subject to Page 1 of 29 arrest and removal from the Auditorium for violation of Oklahoma City Municipal Code 2020, § 30­81 – Disorderly conduct and/or violation of 21 Okla. Stat. § 280 – Willfully Disturbing, Interfering With or Disrupting State Business, Agency Operations or Employees. TRUST ACTIONS Official action can be taken only on items which appear on the agenda. The Trust may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. Other actions may also be taken. When more information is needed to act on an item, the Trust may refer the matter to the Executive Director/CEO or the Municipal Counselor. The Trust may also refer items to standing committees of the Trust for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. CONSENT DOCKET Items listed under “Consent Docket” are usually approved as a group with the proper motion from a member of the Trust. Members of the Trust may request discussion or separate action on any item on the Consent Docket. For more information about the Oklahoma City Zoological Trust, please call 405-424-3344. Page 2 of 29  AGENDA I. Meeting Minutes A. Minutes of July 24, 2024, Oklahoma City Zoological Trust Meeting ............................ Pages 4-6 II. Staff and/or Committee Updates A. Financial Report of July 2024 ............................................................................................ Pages 7-10 III. Items for Individual Consideration A. Amendment No. 1 Oklahoma City Zoological Trust 1% for Art-Public Art Commission Agreement Zoo Shore to Sea Exhibit.............................................. Pages 11-19 B. Agreement Between the Oklahoma Zoological Trust and Oklahoma County for Landscaping Services .................................................................................... Pages 20-26 C. Enter into Executive Session to Discuss the Annual Evaluation of the Executive Director/CEO, Dwight Lawson, as Authorized by 25 O.S. (2023 Supp.) § 307 (B)1 ......................................................................................................... Page 27 D. Resolution Establishing a New Annual Salary and Effective Date for Executive Director/CEO, Dwight Lawson ................................................................. Pages 28-29 IV. Items from Trustees V. Staff Reports A. Executive Director’s Report VI. Citizens to Be Heard VII. Adjournment Page 3 of 29  JOURNAL OF TRUST PROCEEDINGS JULY 24, 2024 ZOO ADMINISTRATION BUILDING Trustees Present: Vicki Howard, Chairperson Jon Trudgeon, Vice-Chairperson Heather Ross, Surrogate to the Mayor LaShawn Thompson, Surrogate to the City Manager Derek Albro Dustin Fredrick Staff Present: Dwight Lawson, CEO Trevor Leonard, COO Rebecca McReynolds, CFO Greg Heanue, CMO Tammy Burnett, CHRO Jennifer D’Agostino, Chief Animal Programs Officer Mandy Heaps, OZS Executive Director Kate Winters, Executive Assistant Others Present: Jerod Beatty, Assistant Municipal Counselor, City of Oklahoma City Christopher Hall, Assistant Municipal Counselor, City of Oklahoma City Hannah Gibson, Assistant Municipal Counselor, City of Oklahoma City Agenda Topics I. Meeting Minutes A. Minutes of May 22, 2024 APPROVED. Moved by Trustee Derek Albro. Seconded by Trustee Jon Trudgeon. AYES: Trustees Vicki Howard, Jon Trudgeon, Heather Ross, LaShawn Thompson, Derek Albro, Dustin Fredrick. II. Staff and/or Committee Updates A. Financial Reports of May, 2024. CFO, Rebecca McReynolds, provided information on the financial report of May, 2024. RECEIVED. Moved by Trustee Jon Trudgeon. Seconded by Trustee Heather Ross. AYES: Trustees Vicki Howard, Jon Trudgeon, Heather Ross, LaShawn Thompson, Derek Albro, Dustin Fredrick. Page 4 of 29 Oklahoma City Zoological Trust July 24, 2024 Page 2 of 3 B. Financial Reports of June, 2024. CFO, Rebecca McReynolds, provided information on the financial report of June, 2024. RECEIVED. Moved by Trustee Jon Trudgeon. Seconded by Trustee Heather Ross. AYES: Trustees Vicki Howard, Jon Trudgeon, Heather Ross, LaShawn Thompson, Derek Albro, Dustin Fredrick. III. Items for Individual Consideration A. Chinese Lantern Festival Contract with Tianyu Arts & Culture, Inc CEO, Dwight Lawson, presented the contract with Tianyu Arts & Culture, Inc. APPROVED. Moved by Trustee Jon Trudgeon. Seconded by Trustee Dustin Fredrick. AYES: Trustees Vicki Howard, Jon Trudgeon, Heather Ross, LaShawn Thompson, Derek Albro, Dustin Fredrick. B. Beverage and Snack Agreement with Coca-Cola Southwest Beverages LLC Dwight Lawson presented the agreement with Coca-Cola Southwest Beverages LLC. APPROVED. Moved by Trustee Heather Ross. Seconded by Trustee Jon Trudgeon. AYES: Trustees Vicki Howard, Jon Trudgeon, Heather Ross, LaShawn Thompson, Derek Albro, Dustin Fredrick. IV. Items from Trustees A. Trustee Derek Albro heard great comments on the Sip & Stroll event and Trustee Jon Trudgeon congratulated the Zoo on the attendance record. V. Staff Reports A. Animal Care – Jennifer D’Agostino gave the report; Our lion cubs had their first exams and are doing great, very spicy personalities and should be on habitat soon. Vet team and Carnivore team was able to get a successful blood draw from Augustus, the honey badger. Our baby Galapagos tortoises are on habitat in the Herpetarium. Asha, the elephant, went into pre-mature labor on Saturday and unfortunately delivered her calf which was stillborn. However, she is back with the family group and doing better. Achara’s pregnancy is progressing well and is due next July. B. Conservation & Science – Dwight Lawson gave the update; Nature Explorers Preschool is set to open on August 12th and we still have spots open. We have a successful partnership with the OU School of Engineering where they have created several animal enrichment equipment for us. Sri Lanka Elephant Project is doing well with a National Geographic Grant and a new field guide was created for tourists. Milkweed project to find and to reintroduce the plant back into nature is doing well. The Zoo is hosting the OK Monarch Summit in August. C. Human Resources – Tammy Burnett presented HR news; Turnover is at 19% which is below the 24% average of other AZA institutions. The Zoo currently has 381 employees and the volunteer program continues to do well. D. PR & Marketing – Greg Heanue provided the PR & Marketing update; While attendance was just shy of our June’s goal, we ended the year with a new record, over 1.1 million Zoo Guests. While the Museum for All program wrapped up at the end of June, a new discount for Oklahomans who participate in the SNAP/EBT/WIC programs will begin and they will receive 50% off of admission. We hosted 250 birthday parties and 22 picnics his year. Sip & Stroll set a new attendance record and raised over $21,000 for Texas Horned Lizard Research. Our July 4th Enrichment Day was popular and the advertisement value that our PR team generates is equaled to 5.6 million dollars. Page 5 of 29 Oklahoma City Zoological Trust July 24, 2024 Page 3 of 3 E. OZS – Mandy Heaps gave the OZS update; Three big gifts to kick off the new fiscal year! the Making Tracks program received $100,000 from Chesapeake Energy, the Lion Cub Club has so far raised over $13,000 and closes on July 31, and an individual donor gave $10,000. We are nearing the end of our selection process for a provider for investment and endowment services. ZOObrew tickets go on sale on August 1st and VIP pre-sale is July 31st. and we have currently raised over $74,000 in sponsorships. VI. Citizens to be Heard. A. None. VII. Adjournment There being no further business to come before the Trust, the Chairman declared the meeting adjourned at 5:16pm. Page 6 of 29 MEMO To: Oklahoma City Zoological Trust From: Dwight Lawson, Rebecca McReynolds Date: August 28, 2024 FY-25 Financial Summary as of July 31, 2024 FY- 24 FY- 24 Variance FY- 23 Variance Act- Variance Attendance: Actuals Budget Amount Variance % Actuals Last Year % Current Month 80,620 79,000 1,620 2.1% 83,956 (3,336) -4.0% Year to date 80,620 79,000 1,620 2.1% 83,956 (3,336) -4.0% Operating Revenue: Current Month $1,092,408 $1,018,877 $73,531 7.2% $1,109,983 ($17,575) -1.6% Year to date 1,092,408 1,018,877 73,531 7.2% 1,109,983 (17,575) -1.6% Per-Capita Revenue for the month was $13.55. Year to date per capita revenue is $13.55 which is $0.65 more than the budget of $12.90. Other Revenue: Current Month $513,501 $463,039 $50,462 10.9% $456,609 $56,892 12.5% Year to date 513,501 463,039 50,462 10.9% 456,609 $56,892 12.5% Operating Expenses: Current Month 1,815,206 2,107,184 ($291,978) -13.9% 1,378,161 $437,045 31.7% Year to date 1,815,206 2,107,184 (291,978) -13.9% 1,378,161 437,045 31.7% Operating Profit (Loss): Current Month ($209,297) ($625,268) $415,971 -66.5% $188,431 ($397,728) -211.1% Year to date ($209,297) ($625,268) 415,971 -66.5% $188,431 (397,728) -211.1% Sales Tax Revenue: Current Month $1,530,807 $1,530,908 ($102) 0.0% $1,553,896 ($23,089) -1.5% Year to date 1,530,807 1,530,908 (102) 0.0% 1,553,896 (23,089) -1.5% Net Income (Loss): Current Month $1,321,510 $905,640 $415,869 45.9% $1,742,327 ($420,817) -24.2% Year to date 1,321,510 905,640 415,869 45.9% 1,742,327 (420,817) -24.2% Annual YTD Budget Capital/Other: Budget Expenses Remaining % Capital Improvements $500,000 $7,899 $492,101 98.4% Remaining to OZS Fundraising: Annual Budget YTD Income Goal % 2024 Events/Fundraising/Endowments $1,546,390 $153,663 $1,392,727 90.1% 2024 Zoo Support 1,473,383 21,784 1,451,599 98.5% Page 7 of 29  OKLAHOMA CITY ZOOLOGICAL TRUST FY 2024-25 Capital Projects Department Project Name Budget YTD Exp Balance Status Ambassador Animals Outdoor Habitats 17,500.00 - 17,500.00 Not Started Birds Overwintering Brooder Boxes 1,000.00 - 1,000.00 Not Started Events Picnic Table Replacement 10,000.00 - 10,000.00 Not Started Guest Experience Plaza Storage 5,500.00 - 5,500.00 Not Started Guest Experience Guest Experience Carpet 25,057.67 - 25,057.67 Not Started Hort/Grounds Green Works 10,000.00 - 10,000.00 Not Started Hort/Grounds Zero Turn Mowers 8,000.00 - 8,000.00 Not Started Maintenance Boardwalk Repairs 50,000.00 7,899.32 42,100.68 Not Started Maintenance Roof Replacement 50,000.00 - 50,000.00 Not Started Maintenance Concrete Repair 50,000.00 - 50,000.00 Not Started Maintenance HVAC 100,000.00 - 100,000.00 Not Started Maintenance Cat Forest Floor 25,000.00 - 25,000.00 Not Started Maintenance Great Escape Floor 25,000.00 - 25,000.00 Not Started Technology ACME Box Office Windows 45,000.00 - 45,000.00 In Process Technology ACME Hardware Refresh 25,000.00 - 25,000.00 Not Started Technology CIP Mobile App 50,000.00 - 50,000.00 In Process Contingency 2,942.33 2,942.33 Not Started Total CIP Budget 500,000.00 7,899.32 492,100.68 Other: Contingency Fund $500,000 Department Project Name Budget YTD Exp Balance Status Education Vinyl Padded Folding Chairs 4,800.00 - 4,800.00 Not Started Hort/Grounds Tree, Plants & Signage 25,000.00 - 25,000.00 Not Started Maintenance Vehicles 50,000.00 - 50,000.00 Not Started Security ERT Shotguns 7,500.00 - 7,500.00 Not Started Maintenance Finalize AZA Inspection Repairs 31,769.64 31,769.64 - In Process Total CIP Budget 119,069.64 31,769.64 87,300.00 Balance Available: 380,930.36 Master Plan/Capital Projects Planned Expenses Balance Status Master Plan Africa/Savana/Entry Plaza 34,948,760.00 34,913,314.20 35,445.80 Wrapping up Master Plan Education/Admin Remodel 1,835,831.00 1,444,970.51 390,860.49 Working through punch list Master Plan Shore to Sea 26,000,000.00 3,275,561.85 22,724,438.15 RFPs issued Master Plan WellLines/Pump Houses/Tower 1,200,000.00 50,278.32 1,149,721.68 RFP issued Master Plan Oklahoma City Aquarium 507,800.00 291,606.69 216,193.31 Planning stage Master Plan African Plateau Phase 1 281,400.00 - 281,400.00 Not started Master Plan Reptile/Jungle Gym 2,189,996.00 - 2,189,996.00 Not started Capital Project Solar Lighting-Elephant Bldg 275,000.00 - 275,000.00 Not started Capital Project Elephant Shade Structure 100,000.00 - 100,000.00 Not started Capital Project Splash Pad Remodel - - - Not started Capital Project Amphitheater Improvements 150,000.00 - 150,000.00 In process Capital Project Gayla Peevey Statue 93,800.00 46,900.00 46,900.00 In process Total 67,582,587.00 40,022,631.57 27,559,955.43 Grants Budget Expenses Balance Status Grant Asphalt Project 250,000.00 - 250,000.00 Awarded - FY 2025 Grant Carport and EV Purchases 282,096.00 - 282,096.00 Awarded Grant OG&E Community Solar Project - - Pending decision Grant Rubber Footing Upgrades 300,000.00 - 300,000.00 Pending decision Grant Worm Bins 5,000.00 - 5,000.00 Awarded Total 837,096.00 - 837,096.00 Page 8 of 29  OKLAHOMA CITY ZOOLOGICAL TRUST INCOME STATEMENT SUMMARY FOR THE ONE MONTH ENDING 7/31/2024 CURRENT MONTH YEAR TO DATE ACTUAL BUDGET LAST YR ACTUAL BUDGET LAST YR REVENUES: ADMISSIONS $514,684 $471,738 $447,308 $514,684 $471,738 $447,308 ANIMAL SHOW ADMISSIONS 12,751 14,143 21,434 12,751 14,143 21,434 ANIMAL FEEDINGS 31,359 23,453 20,261 31,359 23,453 20,261 FOOD & BEVERAGE/VENDING 91,639 84,419 185,013 91,639 84,419 185,013 CATERING/RENTALS 9,697 5,615 9,697 5,615 CONCERTS 105,000 105,000 106,387 105,000 105,000 106,387 RIDES 47,624 36,382 49,099 47,624 36,382 49,099 MERCHANDISE COMMISSION 60,424 44,206 52,576 60,424 44,206 52,576 STROLLER/RENTALS/WILD ENC 65,793 51,907 59,597 65,793 51,907 59,597 EDUCATION 1,796 8,866 5,813 1,796 8,866 5,813 PROMOTIONS 13,897 31,728 30,870 13,897 31,728 30,870 MEMBERSHIP 145,743 125,789 124,693 145,743 125,789 124,693 OTHER 1,697 11,551 1,317 1,697 11,551 1,317 TOTAL OPERATING REVENUE 1,092,408 1,018,877 1,109,983 1,092,408 1,018,877 1,109,983 COST OF GOODS SOLD GROSS MARGIN $1,092,408 $1,018,877 $1,109,983 $1,092,408 $1,018,877 $1,109,983 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% OPERATING EXPENSES: SALARIES 963,523 1,040,122 593,851 963,523 1,040,122 593,851 BENEFITS 148,596 272,232 169,918 148,596 272,232 169,918 SUPPLIES 48,113 79,173 48,755 48,113 79,173 48,755 UTILITIES 69,587 89,795 104,931 69,587 89,795 104,931 OUTSIDE SERVICES 142,337 183,831 132,748 142,337 183,831 132,748 ANIMAL CARE 68,531 129,238 105,403 68,531 129,238 105,403 OTHER 374,518 312,793 222,556 374,518 312,793 222,556 TOTAL OPERATING EXPENSE 1,815,206 2,107,184 1,378,161 1,815,206 2,107,184 1,378,161 OTHER REVENUES: LEASES 406,760 369,483 369,483 406,760 369,483 369,483 CONTRIBUTIONS 13,754 13,556 7,763 13,754 13,556 7,763 INTEREST 92,987 80,000 79,363 92,987 80,000 79,363 TOTAL OTHER REVENUE 513,501 463,039 456,609 513,501 463,039 456,609 OPERATING INCOME (LOSS) (209,297) (625,268) 188,431 (209,297) (625,268) 188,431 TRANSFERS NET INCOME (LOSS) ($209,297) ($625,268) $188,431 ($209,297) ($625,268) $188,431 Page 9 of 29  OKLAHOMA CITY ZOOLOGICAL TRUST BUDGET ANALYSIS FOR THE ONE MONTH ENDING 7/31/2024 CURRENT MONTH YEAR TO DATE ACTUAL BUDGET LAST YR ACTUAL BUDGET LAST YR REVENUES: GUEST EXPERIENCE $824,273 $726,247 $835,288 $824,273 $726,247 $835,288 GROUP EVENTS 105,000 114,697 112,002 105,000 114,697 112,002 OTHER 163,133 177,934 162,693 163,133 177,934 162,693 TOTAL OPERATING REVENUE 1,092,408 1,018,877 1,109,983 1,092,408 1,018,877 1,109,983 OPERATIONAL EXPEND BY DIVISION: ADMINISTRATIVE 476,032 429,654 370,248 476,032 429,654 370,248 ANIMAL 392,038 489,905 266,302 392,038 489,905 266,302 MARKETING & INTERPRETIVE SVC 105,858 128,409 42,354 105,858 128,409 42,354 BUILDING & GROUNDS 401,670 533,218 351,490 401,670 533,218 351,490 EDUCATION 88,066 124,508 47,029 88,066 124,508 47,029 VISITOR SERVICES 227,922 221,620 140,740 227,922 221,620 140,740 VETERINARY 123,619 179,870 159,999 123,619 179,870 159,999 TOTAL OPERATING EXPENSE 1,815,206 2,107,184 1,378,161 1,815,206 2,107,184 1,378,161 NET OPERATING REVENUE (722,798) (1,088,307) (268,178) (722,798) (1,088,307) (268,178) OTHER REVENUE: SALES TAX FUND REVENUE 1,530,807 1,530,908 1,553,896 1,530,807 1,530,908 1,553,896 CONTRIBUTIONS 13,754 13,556 7,763 13,754 13,556 7,763 OTHER REVENUE 499,747 449,483 448,846 499,747 449,483 448,846 TOTAL OTHER REVENUE 2,044,308 1,993,948 2,010,505 2,044,308 1,993,948 2,010,505 NET REVENUE BEFORE DEPRECIATION AND CAPITAL EXPENDITURES $1,321,510 $905,641 $1,742,327 $1,321,510 $905,641 $1,742,327 OPERATING REVENUE/EXPENSE RATIO 60.18% 48.35% 80.54% 60.18% 48.35% 80.54% Page 10 of 29 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: August 28, 2024 SUBJECT: Amendment No. 1 Oklahoma City Zoo Logical Trust 1% for Art-Public Art Commission Agreement Zoo Shore to Sea Exhibit Background: The Trust and the Artists, Matt Goad and Stan Carroll, entered into an Agreement on April 26, 2023, for the design, fabrication, delivery, and installation of a multimedia sculptural installation. Due to changes in the Artists’ concept and design, the Parties have determined the need to amend the Agreement to reflect such changes. Amendment No. 1 would incorporate the replacement location within the exhibit, replace the Artist’s concept, and an updated schedule. The Artists have also included a replacement preliminary maintenance plan for the art pieces. Recommendation: Amendment be approved. Page 11 of 29  AMENDMENT NO. 1 OKLAHOMA CITY ZOOLOGICAL TRUST 1% FOR ART-PUBLIC ART COMMISSION AGREEMENT ZOO SHORE TO SEA EXHIBIT This amendment (“Amendment No. 1”) to the Oklahoma City Zoological Trust 1% for Art- Public Art Commission Agreement Zoo Shore to Sea Exhibit (“Agreement”) is entered by and between the Oklahoma City Zoological Trust, (“Trust”), and artists Stan Carroll and Matt Goad, dba CarGo Labs, LLC (“Artists”), each a “Party” and collectively, the “Parties.” WITNESSETH: WHEREAS, the Parties entered into an Agreement on April 26, 2023, for the design, fabrication, delivery, and installation of a multimedia sculptural installation; and WHEREAS, the Artists were selected pursuant to a competitive process by the Trust; and WHEREAS, due to changes in the Artists’ concept and design, the Parties determined a need to amend the Agreement to reflect such changes; and WHEREAS, the Chief Financial Officer position for the Trust has been reassigned and the Parties wish to amend the Agreement to incorporate the assigned individual for processing the Artist’s invoices; and WHEREAS, Section V-GENERAL CONDITIONS, Subsection B of the Agreement, authorizes amendments and modifications to the Agreement upon mutual consent of the Parties. NOW, THEREFORE, in consideration of the mutual covenants contained in the Agreement and this Amendment No. 1, the Parties agree as follows: I. Amend any reference to the design, fabrication, delivery and installation of the multimedia sculptural installation titled “Fluid Dynamics” to be replaced with the title “Sea Change.” II. Amend Section III-COMPENSATION AND PAYMENTS, Subsection B: to read as follows: B. Artists shall send invoices directly to Rebecca McReynolds, the Trust’s Chief Financial Officer, for payment. Her contact information is as follows: Rebecca McReynolds Chief Financial Officer Amendment No.1 Oklahoma City Zoological Trust 1% for Art-Public Art Commission Agreement Project: Zoo Shore to Sea Exhibit Artists: Stan Carroll and Matt Goad dba CarGo Labs, LLC Page 1 of 8 Page 12 of 29  Oklahoma City Zoo and Botanical Garden 2101 N.E. 50th Street Oklahoma City, OK 73111 Phone: (405) 425-0233 Email: rmcreynolds@okczoo.org [The remaining language in Section III- COMPENSATION AND PAYMENTS is unchanged by this Amendment No. 1] III. Amend and replace Exhibit “A” Location in its entirety and replace with Exhibit “A” Location herein attached and incorporated to this Amendment No.1. IV. Amend and replace Exhibit “B” Artist’s Concept in its entirety and replace with Exhibit “B” Artist’s Concept herein attached and incorporated to this Amendment No.1. V. Amend and replace Exhibit “C” Estimated Schedule in its entirety and replace with Exhibit “C” Estimated Schedule herein attached and incorporated to this Amendment No.1. VI. Amend and replace Exhibit “D” Preliminary Maintenance Plan in its entirety and replace with Exhibit “D” Preliminary Maintenance Plan herein attached and incorporated to this Amendment No.1. FURTHERMORE, except as modified and amended herein, all other terms and provisions of the Agreement remain in full force and effect and are binding on the Parties. In the event of any conflict between the provisions of this Amendment No. 1 and the provisions of the Agreement, the provisions in this Amendment No. 1 will control. IN WITNESS WHEREOF, the Parties affirm their understanding of the terms herein described by executing this Amendment No. 1 as of the date written below. Amendment No.1 Oklahoma City Zoological Trust 1% for Art-Public Art Commission Agreement Project: Zoo Shore to Sea Exhibit Artists: Stan Carroll and Matt Goad dba CarGo Labs, LLC Page 2 of 8 Page 13 of 29  APPROVED by the Oklahoma City Zoological Trust and SIGNED by its Chairperson this ___ day of , 2024. OKLAHOMA CITY ZOOLOGICAL TRUST: ATTEST: Secretary CHAIRPERSON u~ APPROVED for form and legality. Assistant Munic1palounsel ... _ ... - - - · ·o·c·;; ;1otl ·,;....----·· ROB\ tl \.. 't pUf'T' • /®\ .... • ',! • \ ' •• ~,. ,-;.01""• .,.,., se~L, ,.. .l ,t., N011'R o"V-H~ ....eOf" s1P-•~ nA B\.IC , os12oi2s .• , EY.\l\res •...• ' •..... !~~>·' 200101.,.. • · · · .. ·., cofl'lrt!i?~'?~ ! · · · · · · · · · Matt~~ , .... -·· Subscribed and sworn to before me this 'd_lS\ day of ~U.S.°t , 2024. a.\:,~~- /'~hlic My Commission Expires: ½\St" ~() • ~028 My Commission Number: ~\ 0\134 .. -. Amendment No.1 Oklahoma City Zoological Trust 1% for Art-Public Art Commission Agreement Project: Zoo Shore to Sea Exhibit Artists: Stan Carroll and Matt Goad dba CarGo Labs, LLC Page 3 of 8 »zoo d,.._l t Page 14 of 29  Exhibit A Location The blue circle indicates the location of the sculpture. The three blue dots indicate approximate locations of the buoys Amendment No.1 Oklahoma City Zoological Trust 1% for Art-Public Art Commission Agreement Project: Zoo Shore to Sea Exhibit Artists: Stan Carroll and Matt Goad dba CarGo Labs, LLC Page 4 of 8 Page 15 of 29  Exhibit B Artist’s Concept - Page 1 of 2 The Work will be designed for and installed in the Oklahoma City Zoo Shore to Sea Exhibit. Overall View Ear Eye Amendment No.1 Oklahoma City Zoological Trust 1% for Art-Public Art Commission Agreement Project: Zoo Shore to Sea Exhibit Artists: Stan Carroll and Matt Goad dba CarGo Labs, LLC Page 5 of 8 Page 16 of 29  Exhibit B Artist’s Concept - Page 2 of 2 Hand Amendment No.1 Oklahoma City Zoological Trust 1% for Art-Public Art Commission Agreement Project: Zoo Shore to Sea Exhibit Artists: Stan Carroll and Matt Goad dba CarGo Labs, LLC Page 6 of 8 Page 17 of 29  Exhibit C Estimated Schedule The design phase shall begin from time of receipt of a Purchase Order and an official Notice to Proceed. The maximum time will depend on the collaboration with the project design team and approval of the Artist’s Concept. This shall approximately take place between April of 2023 and November of 2024. Fabrication of the central sculpture cannot begin until the site geometry data is received by Artists. Fabrication will require approximately 16 months from the time the geometry data is received. Installation shall begin from the time that Artists are notified by the project General Contractor and by the Arts Liaison that installation may proceed. During the installation of the Work Artists shall, by prior arrangement with the General Contractor, have access to the site from 8 a.m. to 5 p.m. from Monday through Friday of each week excluding holidays. The Parties further acknowledge and understand that the estimated schedule is subject to change and depends on the construction site’s status. Amendment No.1 Oklahoma City Zoological Trust 1% for Art-Public Art Commission Agreement Project: Zoo Shore to Sea Exhibit Artists: Stan Carroll and Matt Goad dba CarGo Labs, LLC Page 7 of 8 Page 18 of 29  Exhibit D Preliminary Maintenance Plan Sculpture - stainless steel suspended plates and base: At the beginning of each year and as needed depending on soiling. Power wash surfaces as necessary with plain clean water to remove any soiling that might occur over time. Avoid spraying any electrical equipment directly with power washer. If stubborn soiling is encountered, use a mild cleaner if necessary. Pre-test any cleaner in an inconspicuous area on each type of finish prior to applying to the entire surface to assure compatibility. Rinse with clean water and wipe dry. Water Drop: Clean gently with a general purpose glass cleaner and a soft cloth as needed. Amendment No.1 Oklahoma City Zoological Trust 1% for Art-Public Art Commission Agreement Project: Zoo Shore to Sea Exhibit Artists: Stan Carroll and Matt Goad dba CarGo Labs, LLC Page 8 of 8 Page 19 of 29 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: August 28, 2024 SUBJECT: Agreement Between the Oklahoma City Zoological Trust and Oklahoma County for Landscaping Services Background: SHINE is a non-profit group working to divert incarceration by providing supervised work opportunities for non-violent offenders. They have been assisting the zoo with various landscaping services that were much needed. The SHINE Program was established to make central Oklahoma a better, safer, and cleaner place to live by deploying volunteer and community service resources in an organized manner to provide beautification services. Term: The initial term of this Agreement shall be for one year, commencing on July 1, 2024, and continuing through June 30, 2025. Either party may terminate this Agreement at any time by providing thirty days advance written notice to the other party. Cost: Not to exceed $48,000. Recommendation: Agreement be approved. Page 20 of 29  SHINE Agreement between the Oklahoma City Zoological Trust and Oklahoma County This Agreement is made and entered into this 10th day of July� 2024, by and between the Oklahoma City Zoological Trust, an Oklahoma public trust (hereinafter referred to as "the Trust" or "Trust"), and Oklahoma County, Oklahoma (hereinafter referred to as "the Couuty" or "County"). WITNESS: WHEREAS, the Oklahoma City Zoological Trust is an Oklahoma public trust created and established by an Agreement and Declaration of Trust dated January 7, 197 5 (as subsequently amended and restated, "Trust Agreement"), and The City of Oklahoma City ("City") is the Trust's sole beneficiary; and WHEREAS, said Trust Agreement empowers the Trustees of the Oklahoma City Zoological Trust to hold, manage, operate, and develop the Oklahoma City Zoo and Botanical Garden ("Zoo") in such marmer as will, in the opinion of the Trustees, best serve the interest of the City; and WHEREAS, Oklahoma County has established the Oklahoma County SHINE (Start Helping Neighborhoods Everywhere) Program to make central Oklahoma a better, safer, and cleaner place to live by deploying volunteer and community service resources in an organized manner to provide beautification services and save taxpayer dollars; and WHEREAS, the Trustees of the Oklahoma City Zoological Trust have determined that it is in the best interest of the City to contract with the Couuty for the provision of Oklahoma Couuty SHINE Program services at the Zoo. NOW, THEREFORE, the parties agree as follows: ARTICLE I. Term of Agreement A. The term of this Agreement shall be for one (1) year commencing on July 1, 2024 and continuing through June 30, 2025. B. Either party may terminate this Agreement at any time by providing thirty (30) days' advance written notice to the other party. ARTICLE II. County Services A. The County agrees to provide the following services to beautify the grounds of the Oklahoma City Zoo and Botanical Garden: removal of trash, debris, brush, and Page I of 5 Page 21 of 29 Page 22 of 29 Page 23 of 29 Page 24 of 29  APPROVED by the Board of Commissioners, Oklahoma County, Oklahoma, this 10th day of July� 2024. BOARD OF COUNTY COMMISSIONERS OKLAHOMA COUNTY, OKLAHOMA Carrie Blumert, Commissioner, District 1 Brian Maughan, Commissioner, District 2 Myles Davidson, Commissioner, District 3 ATTEST: County Clerk APPROVED as to form and legality this Page 5 of5 Page 25 of 29 Page 26 of 29 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: August 28, 2024 SUBJECT: Enter into Executive Session to Discuss the Annual Evaluation of the Executive Director/CEO, Dwight Lawson, as Authorized by 25 O.S. (2023 Supp.) § 307 (B)1 AND/OR Resolution Establishing a New Annual Salary and Effective Date for Executive Director/CEO, Dwight Lawson Page 27 of 29  RESOLUTION RESOLUTION ESTABLISHING A NEW ANNUAL SALARY AND EFFECTIVE DATE FOR EXECUTIVE DIRECTOR/CEO, DWIGHT LAWSON, AND CONTINUING EMPLOYMENT BENEFIT AGREEMENTS WHEREAS, the Oklahoma City Zoological Trust appointed Dwight Lawson as Executive Director/CEO effective May 27, 2014; and WHEREAS, the Oklahoma City Zoological Trust set the annual salary of the Executive Director/CEO at $181,125 effective August 24, 2016, and provided certain additional benefits; and WHEREAS, the Oklahoma City Zoological Trust conducted an annual review of the Executive Director/CEO’s performance and compensation; and WHEREAS, the Oklahoma City Zoological Trust desires to set a new rate of pay for the Executive Director/CEO at an annual salary of $____________to be effective ___ 1, 2024; and WHEREAS, the Oklahoma City Zoological Trust desires that, in addition to his annual salary, the Executive Director/CEO shall continue to receive, without change, all other benefits as provided at the time of his review on August 28, 2024; and WHEREAS, an annual review of the Executive Director/CEO’s performance and compensation shall be conducted by June 1st of each year, or as soon thereafter as practical. NOW, THEREFORE, BE IT RESOLVED by the Oklahoma City Zoological Trust that: 1. Effective _____________________, 2024, the salary of Dwight Lawson, Executive Director/CEO of the Oklahoma City Zoological Park and Botanical Garden, is hereby set an annual rate of $___________, and 2. The Executive Director/CEO shall continue to receive all other benefits provided at the time of his review on August 28, 2024. 1 Page 28 of 29  APPROVED by the Oklahoma City Zoological Trust and SIGNED by the Chairperson of the Oklahoma City Zoological Trust this 28th day of August 2024. Chairperson, Oklahoma City Zoological Trust ATTEST: Secretary Assistant Municipal Counselor 2 Page 29 of 29