Oklahoma City Zoology Trust

By The City of Oklahoma City Office of the City Clerk at 10:47 am, Oct 21, 2025 OKLAHOMA CITY ZOOLOGICAL TRUST Meeting Agenda Zoo Administration Building, Savanna Conference Room October 22, 2025 - 4:30 p.m. OKLAHOMA CITY ZOOLOGICAL TRUST MEMBERS Vicki Howard, Chairperson Camal Pennington, Councilperson, Ward 7 Jon Trudgeon, Vice-Chairperson Dustin Fredrick Pama Palmer, Secretary Aimee Salalati David Holt, Mayor Derek Albro Heather Ross, Surrogate to the Mayor Craig Freeman, City Manager Dwight Lawson, PhD, Executive Director/CEO LaShawn Thompson, Surrogate to the City Manager INFORMATION ABOUT OKLAHOMA CITY ZOOLOGICAL TRUST MEETINGS The Oklahoma City Zoological Trust meets on the fourth Wednesday of each month at 4:30 p.m. in the Zoo Administration Building, located at 2000 Remington Place, Oklahoma City, Oklahoma 73111. Free parking is available in the Zoo parking lot. It is the policy of the Oklahoma City Zoological Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the Zoo at 405-425-0231 as soon as possible, but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The Zoo will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the Zoo at 405-425-0231 at least 48 hours prior to the scheduled meeting. ADDRESSING THE OKLAHOMA CITY ZOOLOGICAL TRUST Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing, and their address, but all comments must be relevant to the item. Citizens may also address the Trust at the end of the agenda under “Citizens to be heard.” Please contact the Zoo at 405- 425-0231 at least 48 hours prior to the meeting, and leave a message that includes your name, the agenda item number, and the reason you would like to speak. Staff will submit requests received to the Chair. Please limit your comments to three (3) minutes or less. The Chair or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Auditorium, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chair or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chair or presiding officer; or engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizes the safety of self or others. A person may also be subject to Page 1 of 52 arrest and removal from the Auditorium for violation of Oklahoma City Municipal Code 2020, § 30­81 – Disorderly conduct and/or violation of 21 Okla. Stat. § 280 – Willfully Disturbing, Interfering with or Disrupting State Business, Agency Operations or Employees. TRUST ACTIONS Official action can be taken only on items which appear on the agenda. The Trust may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. Other actions may also be taken. When more information is needed to act on an item, the Trust may refer the matter to the Executive Director/CEO or the Municipal Counselor. The Trust may also refer items to standing committees of the Trust for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. CONSENT DOCKET Items listed under “Consent Docket” are usually approved as a group with the proper motion from a member of the Trust. Members of the Trust may request discussion or separate action on any item on the Consent Docket. For more information about the Oklahoma City Zoological Trust, please call 405-424-3344. Page 2 of 52  AGENDA I. Meeting Minutes A. Minutes of September 24, 2025, Oklahoma City Zoological Trust Meeting ................................................................................................................................... Pages 4-6 II. Staff and/or Committee Updates A. Financial Report of September 2025 ................................................................................ Pages 7-10 III. Items for Individual Consideration A. Oklahoma City Zoological Trust 2026 Trust Meeting Schedule ...................................... Page 11 B. Amendment No.3 and Restated Audit Contract .......................................................... Pages 12-36 C. Approve Amendment No. 1 to Gorilla Trek VR Experience Agreement .......................................................................................................................... Pages 37-40 D. Adopt the resolution of the Oklahoma City Zoological Trust authorizing the Sole Source purchase of Gorilla Trek Virtual Reality Experience and approving the agreement with C.2K Entertainment Inc., DBA Immotion VR, estimated revenue $120,000, October 22, 2025, through October 21, 2027 ..................................................................................... Pages 41-52 IV. Items from Trustees V. Staff Reports A. Executive Director’s Report VI. Citizens to Be Heard VII. Adjournment Page 3 of 52  JOURNAL OF TRUST PROCEEDINGS SEPTEMBER 24, 2025 Trustees Present: Vicki Howard, Chairperson Jon Trudgeon, Vice-Chairperson Pama Palmer, Secretary Heather Ross, Surrogate to the Mayor LaShawn Thompson, Surrogate to the City Manager Derek Albro Dustin Fredrick Staff Present: Dwight Lawson, Executive Director/CEO Rebecca McReynolds, Chief Financial Officer Trevor Leonard, Chief Operations Officer Greg Heanue, Chief Marketing Officer Tammy Burnett, Chief Human Resources Officer Dahrenda Mitchell, Director of Guest Services and Membership Mandy Heaps, Executive OZS Director Kate Winters, Executive Assistant Others Present: Bailee Richards, Assistant Municipal Counselor, City of Oklahoma City Agenda Topics I. Receive Minutes A. Minutes of August 27, 2025 APPROVED. Moved by Trustee Jon Trudgeon. Seconded by Trustee Pama Palmer. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, Heather Ross, LaShawn Thompson, Dustin Fredrick, Derek Albro. II. Receive Staff and/or Committee Updates A. Financial Reports of August 2025. CFO, Rebecca McReynolds, provided the financial report of August 2025. MOVE TO ACCEPT. Moved by Trustee Dustin Fredrick. Seconded by Trustee Jon Trudgeon. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, Heather Ross, LaShawn Thompson, Dustin Fredrick, Derek Albro. Page 4 of 52 Oklahoma City Zoological Trust September 24, 2025 Page 2 of 3 III. Items for Individual Consideration A. Agreement for Design Services with Holland Basham Architects for Project MZ-0081, Stingray Touch Pool Expe- rience and Exhibit at the Oklahoma City Zoo and Botanical Garden A&E. CEO, Dwight Lawson, explained the agreement with Holland Basham Architects. MOVED TO APPROVE. Moved by Trustee Jon Trudgeon. Seconded by Trustee Pama Palmer. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, Heather Ross, LaShawn Thompson, Dustin Fredrick, Derek Albro. B. Enter into Executive Session to Discuss the Annual Evaluation of the Executive Director/CEO, Dwight Lawson, as Authorized by 25 O.S. (2024 Supp.) § 307 (B)1 AND/OR Resolution Establishing a New Annual Salary and Effective Date for Executive Director/CEO, Dwight Lawson. MOVED TO DEFER ITEM TO END OF MEETING. Moved by Trustee Jon Trudgeon. Seconded by Trus- tee LaShawn Thompson. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, Heather Ross, LaShawn Thompson, Dustin Fredrick, Derek Albro. MOVED TO ENTER EXECUTIVE SESSION. Moved by Trustee Jon Trudgeon. Seconded by Trustee Dustin Fredrick. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, Heather Ross, LaShawn Thompson, Dustin Fredrick, Derek Albro. MOVED TO ADOPT THE RESOLUTION ESTABLISHING A NEW ANNUAL SALARY OF $255,120 EFFECTIVE SEPTEMBER 24, 2025, AND APPROVE LONGETIVY BONUS OF $20,000. Moved by Trustee Derek Albro. Seconded by Trustee Pama Palmer. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, Heather Ross, LaShawn Thompson, Dustin Fredrick, Derek Albro. IV. Items from Trustees A. Trustee Trudgeon congratulated the Zoo on a great month, Trustee Thompson inquired about recent concert can- cellations at the Zoo Amp, and Trustee Fredrick expressed his excitement for the upcoming ZooBrew. V. Staff Reports A. Animal Care – New babies include a male langur and a female giraffe! Both babies and moms are doing great. New additions include two female clouded leopards and bird poop frogs. New habitat upgrades in zebra and wildebeest yard, elephant shade structures, and new lemur huts. Sadly, we lost our Animal Ambassador porcupine, PJ this week. B. Capital Projects – Elephant shade structures are almost finished. Well house update: 42 is up and running, 41 is under testing, and 43 is ready for construction. Circle drive repaired to deter future damage issues. The Lodge is under staff trial visits and should be ready for the public soon. C. Human Resources – Turnover sitting at 5.07% and we are watching closely. Continuous Volunteer count just past 300. Our Photo Crew Volunteer Group was recently recognized at the AZA Conference. Page 5 of 52 Oklahoma City Zoological Trust September 24, 2025 Page 3 of 3 D. PR & Marketing – Attendance for August was strong and 24% of visitors were discounted or free. Guest survey stayed high with visit satisfaction results for the month and the membership sales were above goal. August happen- ings included World Elephant Day and Dog Adoption Event. September happenings included Primate Day, Mon- arch Migration on News9, and a Clifford the Big Red Dog visit. We are looking forward to ZooBrew, Haunt the Zoo, and Safari Lights tickets go on sale Friday, the 26th. E. OZS Update – Sponsorship updates for Haunt the Zoo and for Safari Lights was shared. Community partnership with the OKC Ballet provided guests a wonderful performance on the Pachyderm deck last Saturday. Partnered with OU Health for a Teddy Bear Clinic during Haunt the Zoo on October 4th. Continuing lots of baby elephant visits. Upcoming events include 1902 Society Donor Appreciation Event on October 9th and 1902 Society Recruit- ment Breakfast on November 5th. ZooBrew updates include 38 brewers/spirits/wineries, over goal with sponsor- ships, and ticket sales continue. F. Executive Director update – Public Works continuing communication with Beck Design over the Penguin Project. VI. Citizens to be Heard. A. None. VII. Adjournment There being no further business to come before the Trust, the Chairperson declared the meeting adjourned at 6:02pm. Page 6 of 52 MEMO To: Oklahoma City Zoological Trust From: Dwight Lawson, Rebecca McReynolds Date: October 22, 2025 FY-26 Financial Summary as of September 30, 2025 FY- 26 FY- 26 Variance FY- 25 Variance Act- Variance Attendance: Actuals Budget Amount Variance % Actuals Last Year % Current Month 103,253 96,600 6,653 6.9% 91,735 11,518 12.6% Year to date 281,993 249,700 32,293 12.9% 243,762 38,231 15.7% Operating Revenue: Current Month $1,077,556 $1,098,793 ($21,237) -1.9% $1,125,637 ($48,081) -4.3% Year to date 3,609,669 3,254,074 355,595 10.9% 3,021,893 587,776 19.5% Per-Capita Revenue for the month was $10.44. Year to date per capita revenue is $12.80 which is $0.23 less than the budget of $13.03. Other Revenue: Current Month $168,815 $231,419 ($62,604) -27.1% $179,100 ($10,285) -5.7% Year to date 888,754 927,147 (38,393) -4.1% 794,940 $93,814 11.8% Operating Expenses: Current Month 2,151,020 2,337,466 ($186,446) -8.0% 1,832,632 $318,388 17.4% Year to date 6,298,961 7,131,386 (832,425) -11.7% 4,906,148 1,392,813 28.4% Operating Profit (Loss): Current Month ($904,649) ($1,007,255) $102,606 -10.2% ($527,894) ($376,755) 71.4% Year to date ($1,800,537) ($2,950,165) 1,149,628 -39.0% ($1,089,315) (711,222) 65.3% Sales Tax Revenue: Current Month $1,605,307 $1,545,672 $59,635 3.9% $1,539,925 $65,382 4.2% Year to date 4,820,822 4,581,023 239,799 5.2% 4,560,844 259,978 5.7% Net Income (Loss): Current Month $700,659 $538,418 $162,241 30.1% $1,012,031 ($311,372) -30.8% Year to date 3,020,284 1,630,858 1,389,426 85.2% 3,471,529 (451,245) -13.0% Annual YTD Budget Capital/Other: Budget Expenses Remaining % Capital Improvements $500,000 $60,911 $439,089 87.8% Page 7 of 52  OKLAHOMA CITY ZOOLOGICAL TRUST FY 2025-26 Capital Projects Department Project Name Budget YTD Exp Balance Status Carnivore Predator Pass Trees 7,000.00 - 7,000.00 Not Started Grounds/Hort Power Washer 5,000.00 - 5,000.00 Not Started Grounds/Hort Green Works 10,000.00 - 10,000.00 Not Started Grounds/Hort Irrigation 11,430.00 - 11,430.00 Not Started Grounds/Hort Tree Installation 30,000.00 - 30,000.00 Not Started Housekeeping Trash cart replacement 35,000.00 - 35,000.00 Not Started IT New Plaza Sound System 35,000.00 - 35,000.00 Not Started Sam Moore Aviary Painting and Siding Maintenance Replacement 9,800.00 890.06 8,909.94 In Process Maintenance Bat Floor Replacement 12,000.00 - 12,000.00 Not Started Maintenance Club Car Lithium Battery Upgrades 20,500.00 - 20,500.00 Not Started Maintenance Concrete Path Repair/Replacement 50,000.00 - 50,000.00 Not Started Boardwalk and Handrail Maintenance Replacement/Repair 75,000.00 - 75,000.00 Not Started Maintenance Perimeter Fence Maintenance Replacement 80,500.00 - 80,500.00 Not Started Maintenance HVAC 100,000.00 - 100,000.00 Not Started Marketing Haunt the Zoo Props 18,000.00 - 18,000.00 Not Started Contingency 770.00 - 770.00 Total CIP Budget 500,000.00 890.06 499,109.94 Other: Contingency Fund $500,000 Department Project Name Budget YTD Exp Balance Status Administration Small Project Planning 15,000.00 - 15,000.00 Not Started Birds Bald Eagle Shelter 5,000.00 - 5,000.00 Not Started Birds Mesh Netting Over Avian Habitats 9,750.00 - 9,750.00 Not Started Maintenance Lotus Handrails 4,150.54 4,150.54 - In Process Maintenance Tram Floor & Seat Replacement 17,736.42 17,735.42 - In Process Zoo Supply Line Maintenance Pressure Valve Reducer 30,683.00 30,683.00 - Complete Total CIP Budget 82,319.96 52,568.96 29,750.00 Balance Available: 417,680.04 447,431.04 Master Plan/Capital Projects Planned Expenses Balance Status Master Plan Shore to Sea (MZ-0069/MZ-0070) 26,000,000.00 4,016,241.29 21,983,758.71 Project to be redesigned Master Plan WellLines/Pump Houses/Tower 1,200,000.00 241,747.08 958,252.92 In Process Master Plan Oklahoma City Aquarium 507,800.00 424,906.69 82,893.31 Planning stage Master Plan African Plateau Phase 1 281,400.00 - 281,400.00 Not started Master Plan Reptile/Jungle Gym 2,189,996.00 - 2,189,996.00 Not started Master Plan Cat Forest Updates - - - Planning stage Capital Project Solar Panels-Elephant Bldg 275,000.00 - 275,000.00 Not started Capital Project Elephant Shade Structure 126,978.59 126,978.59 - In process Capital Project Splash Pad Remodel 200,000.00 - 200,000.00 Not started Capital Project Great Escape HVAC 78,107.96 78,107.96 - In process Capital Project Oklahoma Trails Life Support - - Not started Capital Project Insurance Repairs 5,358.58 5,358.58 - In process Capital Project White Naped Crane Yard - - Not started Capital Project Large Habitat Servicing - - Not started Total 30,864,641.13 4,893,340.19 25,971,300.94 Grants Budget Expenses Balance Status Grant Asphalt Project 250,000.00 - 250,000.00 Awarded - FY 2025 Grant Carport and EV Purchases 282,096.00 - 282,096.00 Awarded Total 532,096.00 - 532,096.00 Page 8 of 52  OKLAHOMA CITY ZOOLOGICAL TRUST INCOME STATEMENT SUMMARY FOR THE THREE MONTHS ENDING 9/30/2025 CURRENT MONTH YEAR TO DATE ACTUAL BUDGET LAST YR ACTUAL BUDGET LAST YR REVENUES: ADMISSIONS $406,187 $492,453 $457,337 $1,350,511 $1,495,161 $1,280,652 ANIMAL SHOW ADMISSIONS 12,155 10,384 10,348 42,832 27,703 30,805 ANIMAL FEEDINGS 22,766 25,343 28,990 68,290 67,612 81,785 FOOD & BEVERAGE/VENDING 86,158 105,429 127,121 237,515 281,274 321,655 CONCERTS 0 0 0 210,000 210,000 175,000 RIDES 36,375 42,368 28,600 128,914 113,035 104,058 MERCHANDISE COMMISSION 47,527 64,899 49,754 144,612 173,144 145,962 STROLLER/RENTALS/WILD ENC 55,888 60,927 48,470 167,475 163,343 154,625 EDUCATION 63,991 48,929 29,061 180,745 146,642 53,441 PROMOTIONS 124,650 88,307 179,667 204,554 169,707 246,067 MEMBERSHIP 187,739 154,031 164,443 822,443 391,185 422,809 OTHER 34,120 5,723 1,847 51,778 15,268 5,033 TOTAL OPERATING REVENUE 1,077,556 1,098,793 1,125,637 3,609,669 3,254,074 3,021,893 COST OF GOODS SOLD 0 0 0 0 0 0 GROSS MARGIN $1,077,556 $1,098,793 $1,125,637 $3,609,669 $3,254,074 $3,021,893 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% OPERATING EXPENSES: SALARIES 1,087,740 1,094,174 954,759 3,355,919 3,793,213 2,556,604 BENEFITS 302,566 299,380 272,511 917,661 962,958 655,555 SUPPLIES 86,820 100,088 83,141 171,518 239,089 181,402 UTILITIES 72,769 102,047 117,997 235,935 313,590 216,820 OUTSIDE SERVICES 148,379 232,309 145,643 497,943 612,355 442,477 ANIMAL CARE 103,128 106,618 102,261 235,199 317,154 230,417 OTHER 349,618 402,849 156,321 884,786 893,027 622,873 TOTAL OPERATING EXPENSE 2,151,020 2,337,466 1,832,632 6,298,961 7,131,386 4,906,148 OTHER REVENUES: LEASES 0 0 0 369,484 369,483 369,483 CONTRIBUTIONS 9,318 111,419 10,350 29,616 197,664 32,306 INTEREST 159,498 120,000 168,751 489,654 360,000 393,151 TOTAL OTHER REVENUE 168,815 231,419 179,100 888,754 927,147 794,940 OPERATING INCOME (LOSS) (904,649) (1,007,255) (527,894) (1,800,537) (2,950,165) (1,089,315) TRANSFERS NET INCOME (LOSS) ($904,649) ($1,007,255) ($527,894) ($1,800,537) ($2,950,165) ($1,089,315) Page 9 of 52  OKLAHOMA CITY ZOOLOGICAL TRUST BUDGET ANALYSIS FOR THE THREE MONTHS ENDING 9/30/2025 CURRENT MONTH YEAR TO DATE ACTUAL BUDGET LAST YR ACTUAL BUDGET LAST YR REVENUES: GUEST EXPERIENCE $667,056 $801,803 $750,620 $2,140,149 $2,321,272 $2,119,542 GROUP EVENTS 0 0 0 210,000 210,000 175,000 OTHER 410,500 296,990 375,018 1,259,520 722,802 727,350 TOTAL OPERATING REVENUE 1,077,556 1,098,793 1,125,637 3,609,669 3,254,074 3,021,893 OPERATIONAL EXPEND BY DIVISION: ADMINISTRATIVE 543,194 592,283 311,429 1,432,898 1,514,929 1,018,041 ANIMAL 450,510 459,268 453,100 1,397,581 1,608,525 1,118,050 MARKETING & INTERPRETIVE SVC 140,559 187,260 133,330 345,001 434,409 311,934 BUILDING & GROUNDS 476,252 555,166 510,025 1,498,182 1,802,142 1,252,491 EDUCATION 103,601 111,412 71,770 353,790 433,008 222,432 VISITOR SERVICES 254,508 250,198 205,744 762,150 786,710 578,919 VETERINARY 182,397 181,879 147,234 509,359 551,663 404,282 TOTAL OPERATING EXPENSE 2,151,020 2,337,466 1,832,632 6,298,961 7,131,386 4,906,148 NET OPERATING REVENUE (1,073,464) (1,238,673) (706,995) (2,689,292) (3,877,312) (1,884,255) OTHER REVENUE: SALES TAX FUND REVENUE 1,605,307 1,545,672 1,539,925 4,820,822 4,581,023 4,560,844 CONTRIBUTIONS 9,318 111,419 10,350 29,616 197,664 32,306 OTHER REVENUE 159,498 120,000 168,751 859,138 729,483 762,634 TOTAL OTHER REVENUE 1,774,123 1,777,091 1,719,026 5,709,576 5,508,170 5,355,784 NET REVENUE BEFORE DEPRECIATION AND CAPITAL EXPENDITURES $700,659 $538,418 $1,012,031 $3,020,284 $1,630,858 $3,471,529 OPERATING REVENUE/EXPENSE RATIO 50.10% 47.01% 61.42% 57.31% 45.63% 61.59% Page 10 of 52  OKLAHOMA CITY ZOOLOGICAL TRUST 2026 MEETING SCHEDULE The Oklahoma City Zoological Trust will meet at 4:30 p.m. in the Savanna Conference Room of the Oklahoma City Zoo and Botanical Garden’s Administration Building, located at 2000 Remington Place, Oklahoma City, Oklahoma 73111, on the following dates in 2026: January 21, 2026 February 25, 2026 March 25, 2026 April 22, 2026 May 27, 2026 June 24, 2026 July 22, 2026 August 26, 2026 September 23, 2026 October 28, 2026 December 2, 2026 Page 11 of 52 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: October 22, 2025 SUBJECT: Amendment No. 3 and Restated Audit Contract with Allen, Gibbs & Houlik, L.C. Background: Pursuant to the provisions of Title 60 Oklahoma Statutes, Section 180.1, the Trust requires an annual audit of its books and accounts for fiscal year 2024- 2025. The City of Oklahoma City has renewed its contract with Allen, Gibbs & Houlik, L.C. (AGH) for external audit services. It is customary for City trusts to contract with the same external auditors as the City to achieve efficiencies in such services. This Audit Contract provides for an independent audit of the Oklahoma City Zoological Trust for Fiscal Year 2024-2025. The Audit shall commence as soon as practical after this Audit Contract is approved, with field work completed by November 1st, 2025. Cost: Not to exceed $50,000. Recommendation: Amendment No. 3 and Restated Audit Contract be approved. Page 12 of 52 Page 13 of 52 Page 14 of 52 Page 15 of 52 Page 16 of 52 Page 17 of 52 Page 18 of 52 Page 19 of 52 Page 20 of 52 Page 21 of 52 Page 22 of 52 Page 23 of 52 Page 24 of 52 Page 25 of 52 Page 26 of 52 Page 27 of 52 Page 28 of 52 Page 29 of 52 Page 30 of 52 Page 31 of 52 Page 32 of 52 Page 33 of 52 Page 34 of 52 Page 35 of 52 Page 36 of 52 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: October 22, 2025 SUBJECT: Amendment No. 1 to Gorilla Trek VR Experience Agreement. Background: On September 28, 2022, the Zoo entered into an Agreement for VR hardware and installation known as, “Gorilla Trek” VR Experience. the term of the Agreement between the Parties was for twenty-four (24) months from the installation date of the hardware, ending March 8, 2025; although the Agreement between the Zoo and Immotion VR had an original termination date of March 8, 2025, the Zoo has continued its business relationship with Immotion VR due to the ongoing value and positive guest impact of these experiences and now desires to formally amend and extend the agreement to reflect the continuation of services. Therefore, both Parties wish to amend the Agreement and to extend the term of the Agreement under the same terms, conditions and provisions as originally approved, including prices, retroactive to March 8, 2025, and now expiring October 21, 2025. Recommendation: Amendment to be approved. Page 37 of 52  Amendment No. 1 to Gorilla Trek VR Experience Agreement This Amendment ("Amendment No. 1") is made by and between C.2K Entertainment Inc. dba Immotion VR ("Immotion VR") and t h e Oklahoma City Zoological Trust ("Zoo"), an Oklahoma public trust, (collectively, the "Parties"). WITNESSETH WHEREAS, on September 28, 2022, the Zoo entered into an Agreement for VR hardware and installation known as, “Gorilla Trek” VR Experience ("Agreement"); and WHEREAS, the Zoo offers the Gorilla Trek Virtual Reality attraction, which is an immersive experience that transports guests into the world of gorillas and their habitats, and WHEREAS, Gorilla Trek provides both entertainment and education that fosters awareness of wildlife conservation and further allows for the development and addition of other virtual reality experiences highlighting diverse animal species and conservation themes in support of the Zoo’s mission to inspire conservation action; and WHEREAS, the term of the Agreement between the Parties was for twenty-four (24) months from the installation date of the hardware, ending March 8, 2025; and WHEREAS, although the Agreement between the Zoo and Immotion VR had an original termination date of March 8, 2025, the Zoo has continued its business relationship with Immotion VR due to the ongoing value and positive guest impact of these experiences and now desires to formally amend and extend the agreement to reflect the continuation of services; and WHEREAS, the Parties wish to amend the Agreement to extend the term of the Agreement to October 21, 2025. NOW THEREFORE, it is mutually agreed by and between the Parties to amend the Agreement and to extend the term of the Agreement under the same terms, conditions and provisions as originally approved, including prices, retroactive to March 8, 2025, and now expiring October 21, 2025. Page 38 of 52  The undersigned individual states that C.2K Entertainment Inc. dba Immotion VR will be bound by the terms and conditions of the Agreement and Amendment No. 1. Note: An authorized officer of the entity must sign this Agreement. A Letter of Authorization is required for any signatory other than an authorized officer on behalf of the entity. Corporation The authorizing officer must be an officer with such titles and duties as shall be stated in the bylaws or in a resolution of the board of directors pursuant to the Oklahoma General Corporation Act. Titles may include, but are not limited to: President, Vice-President, Chief Executive Officer, Chief Financial Officer, Chairperson, or Vice-Chairperson C.2K Entertainment Inc. dba Immotion VR Regina Eise SVP Finance Print Name of Services Provider’s Authorized Officer or Agent Title 10/06/2025 Signature of Services Provider’s Authorized Officer or Agent Date 1067 Gayley Avenue Los Angeles CA 90024 Services Provider’s Address City State Zip Code (310) 208-2324 stacy@immotion.co Services Provider’s Telephone Number Email Page 39 of 52 APPROVED by the Trustees of the Oklahoma City Zoological Trust and signed by its Chairperson this day of , 2025. ATTEST: By: Trust Secretary Chairperson REVIEWED for form and legality. Assistant Municipal Counselor Page 40 of 52 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: October 22, 2025 SUBJECT: Resolution of the Oklahoma City Zoological Trust authorizing the Sole Source purchase of Gorilla Trek Virtual Reality Experience and approving the agreement with C.2K Entertainment Inc., DBA Immotion VR, estimated revenue $120,000, October 22, 2025, through October 21, 2027. Background: The Oklahoma City Zoological Trust currently utilizes C.2k Entertainment Inc. dba Immotion VR (Immotion) for its Gorilla Trek Virtual Reality Experience that provides an immersive experience that transports guests into the world of gorillas and their habitats. the delivery, installation, and start-up costs have already been paid under the original agreement and would not be deducted from revenues in this new Agreement. At this time, it would be most cost effective and beneficial to the Zoo to continue the relationship with Immotion and staff believes it is in the best interest of the Zoo to enter into a sole source Agreement for a twenty-four (24) month term for the same services, at a potential net revenue of over $120,000. Recommendation: Resolution be adopted. Page 41 of 52  RESOLUTION RESOLUTION OF THE OKLAHOMA CITY ZOOLOGICAL TRUST AUTHORIZING THE SOLE SOURCE PURCHASE OF GORILLA TREK VIRTUAL REALITY EXPERIENCE AND APPROVING THE AGREEMENT WITH C.2K ENTERTAINMENT INC., DBA IMMOTION VR, ESTIMATED REVENUE $120,000, OCTOBER 22, 2025, THROUGH OCTOBER 21, 2027. WHEREAS, the Oklahoma City Zoological Trust (Zoo) currently utilizes C.2k Entertainment Inc. dba Immotion VR (Immotion) for its Gorilla Trek Virtual Reality Experience that provides an immersive experience that transports guests into the world of gorillas and their habitats; and WHEREAS, the VR experiences are continually updated and are enticing to guests, which only Immotion is presently able to provide to match the Zoo’s needs; and WHEREAS, the delivery, installation, and start-up costs have already been paid under the original agreement and would not be deducted from revenues in this new Agreement; and WHEREAS, at this time it would be most cost effective and beneficial to the Zoo to continue the relationship with Immotion because start-up costs have already been paid to bring the VR experience to the Zoo; and WHEREAS, it would take additional time to train staff on a new VR experience, additional start-up costs, and a potential delay in guest experience to seek another services provider at this time; and WHEREAS, staff believes it is in the best interest of the Zoo to enter into a sole source Agreement for a twenty-four (24) month term for the same services, at a potential net revenue of over $120,000. NOW, THEREFORE, BE IT RESOLVED by the Trustees of the Oklahoma City Page 42 of 52 Zoological Trust that they do hereby authorize the sole source purchase of Gorilla Trek Virtual Reality Experience and approve the Agreement with C.2k Entertainment, Inc., dba Immotion VR, estimated revenue of $120,000, October 22, 2025, through October 21, 2027. Page 43 of 52 ADOPTED by the Trustees of the Oklahoma City Zoological Trust and signed by its Chairperson this day of , 2025. ATTEST: By: Trust Secretary Chairperson REVIEWED for form and legality. Assistant Municipal Counselor Page 44 of 52 Page 45 of 52 Page 46 of 52 Page 47 of 52 Page 48 of 52 Page 49 of 52 Page 50 of 52 Page 51 of 52 Page 52 of 52