Oklahoma City Zoology Trust

By The City of Oklahoma City Office of the City Clerk at 10:10 am, Dec 02, 2025 OKLAHOMA CITY ZOOLOGICAL TRUST Meeting Agenda Zoo Administration Building, Savanna Conference Room December 3, 2025 - 4:30 p.m. OKLAHOMA CITY ZOOLOGICAL TRUST MEMBERS Vicki Howard, Chairperson Camal Pennington, Councilperson, Ward 7 Jon Trudgeon, Vice-Chairperson Dustin Fredrick Pama Palmer, Secretary Aimee Salalati David Holt, Mayor Derek Albro Heather Ross, Surrogate to the Mayor Craig Freeman, City Manager Dwight Lawson, PhD, Executive Director/CEO LaShawn Thompson, Surrogate to the City Manager INFORMATION ABOUT OKLAHOMA CITY ZOOLOGICAL TRUST MEETINGS The Oklahoma City Zoological Trust meets on the fourth Wednesday of each month at 4:30 p.m. in the Zoo Administration Building, located at 2000 Remington Place, Oklahoma City, Oklahoma 73111. Free parking is available in the Zoo parking lot. It is the policy of the Oklahoma City Zoological Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the Zoo at 405-425-0231 as soon as possible, but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The Zoo will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the Zoo at 405-425-0231 at least 48 hours prior to the scheduled meeting. ADDRESSING THE OKLAHOMA CITY ZOOLOGICAL TRUST Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing, and their address, but all comments must be relevant to the item. Citizens may also address the Trust at the end of the agenda under “Citizens to be heard.” Please contact the Zoo at 405- 425-0231 at least 48 hours prior to the meeting, and leave a message that includes your name, the agenda item number, and the reason you would like to speak. Staff will submit requests received to the Chair. Please limit your comments to three (3) minutes or less. The Chair or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Auditorium, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chair or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chair or presiding officer; or engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizes the safety of self or others. A person may also be subject to Page 1 of 37 arrest and removal from the Auditorium for violation of Oklahoma City Municipal Code 2020, § 30­81 – Disorderly conduct and/or violation of 21 Okla. Stat. § 280 – Willfully Disturbing, Interfering with or Disrupting State Business, Agency Operations or Employees. TRUST ACTIONS Official action can be taken only on items which appear on the agenda. The Trust may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. Other actions may also be taken. When more information is needed to act on an item, the Trust may refer the matter to the Executive Director/CEO or the Municipal Counselor. The Trust may also refer items to standing committees of the Trust for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. CONSENT DOCKET Items listed under “Consent Docket” are usually approved as a group with the proper motion from a member of the Trust. Members of the Trust may request discussion or separate action on any item on the Consent Docket. For more information about the Oklahoma City Zoological Trust, please call 405-424-3344. Page 2 of 37  AGENDA I. Meeting Minutes A. Minutes of October 22, 2025, Oklahoma City Zoological Trust Meeting ................................................................................................................................... Pages 4-6 II. Staff and/or Committee Updates A. Financial Report of October 2025 .................................................................................... Pages 7-10 III. Items for Individual Consideration A. Resolution waiving formal competitive bidding and authorizing the open market purchase of kiosk and associated equipment and approving the agreement with M3 Technology Solutions, LLC, estimated cost $95,300, December 3, 2025 through December 2, 2028 ................... Pages 11-23 B. Resolution of the Oklahoma City Zoological Trust authorizing the Sole Source Purchase of Dinosaur Exhibit Experience and approving the agreement with Immersive Productions, Inc., estimated cost $815,751, December 3, 2025 through November 4, 2026 .......................................... Pages 24-37 IV. Items from Trustees V. Staff Reports A. Executive Director’s Report VI. Citizens to Be Heard VII. Adjournment Page 3 of 37  JOURNAL OF TRUST PROCEEDINGS OCTOBER 22, 2025 Trustees Present: Vicki Howard, Chairperson Jon Trudgeon, Vice-Chairperson Pama Palmer, Secretary Heather Ross, Surrogate to the Mayor Derek Albro Dustin Fredrick Aimee Salalati Staff Present: Dwight Lawson, Executive Director/CEO Trevor Leonard, Chief Operations Officer Greg Heanue, Chief Marketing Officer Tammy Burnett, Chief Human Resources Officer Dahrenda Mitchell, Director of Guest Services and Membership Mandy Heaps, Executive OZS Director Corey Janvrin, Director of Capital Projects Lindsay Scovil, Assistant Director of Membership Kate Winters, Executive Assistant Others Present: Bailee Richards, Assistant Municipal Counselor, City of Oklahoma City Agenda Topics I. Receive Minutes A. Minutes of September 24, 2025 APPROVED. Moved by Trustee Jon Trudgeon. Seconded by Trustee Derek Albro. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, Heather Ross, Dustin Fredrick, Derek Albro, Aimee Salalati. II. Receive Staff and/or Committee Updates A. Financial Reports of September 2025. CEO, Dwight Lawson, provided the financial report of September 2025. MOVE TO ACCEPT. Moved by Trustee Dustin Fredrick. Seconded by Trustee Pama Palmer. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, Heather Ross, Dustin Fredrick, Derek Albro, Aimee Salalati. Page 4 of 37 Oklahoma City Zoological Trust October 22, 2025 Page 2 of 3 III. Items for Individual Consideration A. Oklahoma City Zoological Trust 2026 Trust Meeting Schedule. CEO, Dwight Lawson, presented the 2026 Trust Meeting Schedule. MOVED TO APPROVE. Moved by Trustee Jon Trudgeon. Seconded by Trustee Dustin Fredrick. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, Heather Ross, Dustin Fredrick, Derek Albro, Aimee Salalati. B. Amendment No.3 and Restated Audit Contract. CEO, Dwight Lawson, explained the Amendment to the Audit Contract. MOVED TO APPROVE. Moved by Trustee Jon Trudgeon. Seconded by Trustee Dustin Fredrick. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, Heather Ross, Dustin Fredrick, Derek Albro, Aimee Salalati. C. Approve Amendment No. 1 to Gorilla Trek VR Experience Agreement. CEO, Dwight Lawson, described the Amendment No. 1 to Gorilla Trek VR Experience Agreement. MOVED TO APPROVE. Moved by Trustee Jon Trudgeon. Seconded by Trustee Dustin Fredrick. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, Heather Ross, Dustin Fredrick, Derek Albro, Aimee Salalati. D. Adopt the resolution of the Oklahoma City Zoological Trust authorizing the Sole Source purchase of Gorilla Trek Virtual Reality Experience and approving the agreement with C.2K Entertainment Inc., DBA Immotion VR, esti- mated revenue $120,000, October 22, 2025, through October 21, 2027. CEO, Dwight Lawson, provided information on the resolution and the new C.2K Entertainment agreement. MOVED TO ADOPT. Moved by Trustee Jon Trudgeon. Seconded by Trustee Derek Albro. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, Heather Ross, Dustin Fredrick, Derek Albro, Aimee Salalati. IV. Items from Trustees A. Trustee Fredrick enjoyed the bourbon experience at ZooBrew, Trustee Palmer gave Zoo tickets to her family and they had a great experience, and Trustee Howard is looking forward to Safari Lights. V. Staff Reports A. Animal Care – New giraffe calf has met the herd and doing well. We recently hosted the Zoo Museum Network Workshop and Nutrition Advisory Group. Confirmation that Asha, the elephant, is pregnant with an ultrasound. More baby news from the Carnivore Team was shared. B. Capital Projects – New Well House project wrapping up and 30-year-old LLS equipment soon to be replaced in the Big Rivers Building. Solar car charging station project has a November start date. Concept designs on the Cat Forest and Stingray projects were shared. Page 5 of 37 Oklahoma City Zoological Trust October 22, 2025 Page 3 of 3 C. Human Resources – Unfortunately, turnover has risen to 7.37% for the year. Our fulltime employee headcount is sitting at 201 and our annual employee engagement survey will kick off the first of November. Volunteer program is doing well with 75 volunteers donating 288 hours during ZooBrew. D. Conservation, Education, & Science – Big monarch year! The Zoo tagged 350 monarchs and a roost was found on Zoo grounds for the first time in 24 years. Funded by a grant, we brought in Dr. Ray Moranz from the Xerxes Society, and applied six radio tracker tags to monarch butterflies. Update on summer animal visibility report, while a little below visibility goal, still overall improvements. E. PR & Marketing – Dino lease experience presented. Attendance is looking solid for October and 36% guests re- ceived discounted or free admission. 91% overall satisfaction for the month of September in our visitor surveys. Membership sales are strong for the month and Lindsay Scovil, our new Assistant Director of Membership was introduced. The September issue of Curbside Chronicle featuring the Zoo sold out! Safari Lights is approaching with a lighting ceremony on Wednesday, November 12th! F. OZS Update – Zoobrew numbers were shared: sponsorships and ticket sales exceeded goal. Ticket numbers were lower than last year and an after-event meeting is planned to make next year even better. Getting ready for our fall appeal and future events including Safari Lights opening, SLEP Traveler Reunion/Solicitation, and the 1902 Society Breakfast. VI. Citizens to be Heard. A. None. VII. Adjournment There being no further business to come before the Trust, the Chairperson declared the meeting adjourned at 5:36pm. Page 6 of 37 MEMO To: Oklahoma City Zoological Trust From: Dwight Lawson, Rebecca McReynolds Date: December 3, 2025 FY-26 Financial Summary as of October 31, 2025 FY- 26 FY- 26 Variance FY- 25 Variance Act- Variance Attendance: Actuals Budget Amount Variance % Actuals Last Year % Current Month 134,376 116,300 18,076 15.5% 127,632 6,744 5.3% Year to date 416,369 366,000 50,369 13.8% 371,394 44,975 12.1% Operating Revenue: Current Month $1,587,018 $1,590,078 ($3,060) -0.2% $1,550,906 $36,112 2.3% Year to date 5,196,688 4,844,152 352,536 7.3% 4,572,799 623,889 13.6% Per-Capita Revenue for the month was $11.81. Year to date per capita revenue is $12.48 which is $0.75 less than the budget of $13.24. Other Revenue: Current Month $183,225 $134,875 $48,350 35.8% $177,528 $5,697 3.2% Year to date 1,071,980 1,062,022 9,958 0.9% 972,468 $99,512 10.2% Operating Expenses: Current Month 2,070,769 2,018,300 $52,469 2.6% 2,006,591 $64,178 3.2% Year to date 8,369,730 9,149,686 (779,956) -8.5% 6,912,739 1,456,991 21.1% Operating Profit (Loss): Current Month ($300,525) ($293,347) ($7,178) 2.4% ($278,157) ($22,368) 8.0% Year to date ($2,101,063) ($3,243,512) 1,142,449 -35.2% ($1,367,472) (733,591) 53.6% Sales Tax Revenue: Current Month $1,513,162 $1,522,568 ($9,406) -0.6% $1,541,638 ($28,476) -1.8% Year to date 6,333,984 6,103,591 230,393 3.8% 6,102,482 231,502 3.8% Net Income (Loss): Current Month $1,212,637 $1,229,221 ($16,584) -1.3% $1,263,481 ($50,844) -4.0% Year to date 4,232,922 2,860,079 1,372,843 48.0% 4,735,010 (502,088) -10.6% Annual YTD Budget Capital/Other: Budget Expenses Remaining % Capital Improvements $500,000 $89,328 $410,672 82.1% Page 7 of 37  OKLAHOMA CITY ZOOLOGICAL TRUST FY 2025-26 Capital Projects Department Project Name Budget YTD Exp Balance Status Carnivore Predator Pass Trees 7,000.00 - 7,000.00 Not Started Grounds/Hort Power Washer 5,000.00 - 5,000.00 Not Started Grounds/Hort Green Works 10,000.00 - 10,000.00 Not Started Grounds/Hort Irrigation 11,430.00 - 11,430.00 Not Started Grounds/Hort Tree Installation 30,000.00 - 30,000.00 Not Started Housekeeping Trash cart replacement 35,000.00 - 35,000.00 Not Started IT New Plaza Sound System 35,000.00 37,115.01 (2,115.01) In Process Sam Moore Aviary Painting and Maintenance Siding Replacement 9,800.00 6,253.35 3,546.65 In Process Maintenance Bat Floor Replacement 12,000.00 - 12,000.00 Not Started Maintenance Club Car Lithium Battery Upgrades 20,500.00 25,039.95 (4,539.95) In Process Maintenance Concrete Path Repair/Replacement 50,000.00 6,750.00 43,250.00 In Process Boardwalk and Handrail Maintenance Replacement/Repair 75,000.00 3,578.75 71,421.25 In Process Maintenance Perimeter Fence Maintenance Replacement 80,500.00 - 80,500.00 Not Started Maintenance HVAC 100,000.00 3,391.00 96,609.00 In Process Marketing Haunt the Zoo Props 18,000.00 7,200.00 10,800.00 In Process Contingency 770.00 - 770.00 Total CIP Budget 500,000.00 89,328.06 410,671.94 Other: Contingency Fund $500,000 Department Project Name Budget YTD Exp Balance Status Administration Small Project Planning 15,000.00 - 15,000.00 Not Started Birds Bald Eagle Shelter 5,000.00 - 5,000.00 Not Started Birds Mesh Netting Over Avian Habitats 9,750.00 - 9,750.00 Not Started Maintenance Lotus Handrails 4,150.54 4,150.54 - In Process Maintenance Tram Floor & Seat Replacement 17,736.42 17,735.42 - In Process Zoo Supply Line Maintenance Pressure Valve Reducer 49,303.00 49,303.00 - Complete Maintenance Replace Baricades 4,146.63 4,146.63 - Complete Total CIP Budget 105,086.59 75,335.59 29,750.00 Balance Available: 394,913.41 424,664.41 Master Plan/Capital Projects Planned Expenses Balance Status Master Plan Shore to Sea (MZ-0069/MZ-0070) 26,000,000.00 4,016,241.29 21,983,758.71 Project to be redesigned Master Plan WellLines/Pump Houses/Tower 1,200,000.00 282,145.51 917,854.49 In Process Master Plan Oklahoma City Aquarium 507,800.00 424,906.69 82,893.31 Planning stage Master Plan African Plateau Phase 1 281,400.00 - 281,400.00 Not started Master Plan Reptile/Jungle Gym 2,189,996.00 - 2,189,996.00 Not started Master Plan Cat Forest Updates 7,050.00 7,050.00 - Planning stage Capital Project Solar Panels-Elephant Bldg 275,000.00 - 275,000.00 Not started Capital Project Elephant Shade Structure 192,669.94 192,669.94 - Complete Capital Project Splash Pad Remodel 200,000.00 - 200,000.00 Not started Capital Project Great Escape HVAC 106,895.46 106,895.46 - In process Capital Project Oklahoma Trails Life Support - - In process Capital Project Insurance Repairs 37,858.58 37,858.58 - In process Capital Project White Naped Crane Yard - - Not started Capital Project Large Habitat Servicing - - Not started Total 30,998,669.98 5,067,767.47 25,930,902.51 Grants Budget Expenses Balance Status Grant Asphalt Project 250,000.00 - 250,000.00 Awarded - FY 2025 Grant Carport and EV Purchases 282,096.00 - 282,096.00 Awarded Total 532,096.00 - 532,096.00 Page 8 of 37  OKLAHOMA CITY ZOOLOGICAL TRUST INCOME STATEMENT SUMMARY FOR THE FOUR MONTHS ENDING 10/31/2025 CURRENT MONTH YEAR TO DATE ACTUAL BUDGET LAST YR ACTUAL BUDGET LAST YR REVENUES: ADMISSIONS $653,280 $734,108 $677,727 $2,003,791 $2,229,269 $1,958,379 ANIMAL SHOW ADMISSIONS 17,709 13,527 21,241 60,541 41,230 52,046 ANIMAL FEEDINGS 28,486 33,014 39,743 96,776 100,626 121,528 FOOD & BEVERAGE/VENDING 136,399 137,342 167,708 373,914 418,617 489,364 CATERING/RENTALS CONCERTS 210,000 210,000 175,000 RIDES 54,218 55,194 40,850 183,132 168,229 144,908 MERCHANDISE COMMISSION 59,630 84,544 67,544 204,242 257,688 213,506 ATTRACTIONS 69,231 78,643 74,598 236,707 241,985 229,223 EDUCATION 77,342 55,655 49,087 258,086 202,297 102,528 PROMOTIONS 231,284 202,172 214,140 435,838 371,879 460,208 MEMBERSHIP 239,694 187,924 195,169 1,062,137 579,109 617,978 OTHER 19,746 7,955 3,098 71,524 23,223 8,132 TOTAL OPERATING REVENUE 1,587,018 1,590,078 1,550,906 5,196,688 4,844,152 4,572,799 COST OF GOODS SOLD 0 0 0 0 0 0 GROSS MARGIN $1,587,018 $1,590,078 $1,550,906 $5,196,688 $4,844,152 $4,572,799 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% OPERATING EXPENSES: SALARIES 1,075,958 1,101,134 954,847 4,431,877 4,894,347 3,511,451 BENEFITS 298,817 303,712 397,945 1,216,478 1,266,670 1,053,501 SUPPLIES 77,163 79,041 63,233 248,682 318,130 244,635 UTILITIES 185,794 50,151 58,785 421,729 363,740 275,604 OUTSIDE SERVICES 158,140 193,651 217,247 656,083 806,006 659,724 ANIMAL CARE 76,049 94,644 97,161 311,248 411,798 327,578 OTHER 198,848 195,967 217,374 1,083,634 1,088,994 840,246 TOTAL OPERATING EXPENSE 2,070,769 2,018,300 2,006,591 8,369,730 9,149,686 6,912,739 OTHER REVENUES: LEASES 0 0 0 369,484 369,483 369,483 CONTRIBUTIONS 21,021 14,875 12,059 50,637 212,539 44,365 INTEREST 162,204 120,000 165,470 651,858 480,000 558,620 TOTAL OTHER REVENUE 183,225 134,875 177,528 1,071,980 1,062,022 972,468 OPERATING INCOME (LOSS) (300,525) (293,347) (278,157) (2,101,063) (3,243,512) (1,367,472) TRANSFERS NET INCOME (LOSS) ($300,525) ($293,347) ($278,157) ($2,101,063) ($3,243,512) ($1,367,472) Page 9 of 37  OKLAHOMA CITY ZOOLOGICAL TRUST BUDGET ANALYSIS FOR THE FOUR MONTHS ENDING 10/31/2025 CURRENT MONTH YEAR TO DATE ACTUAL BUDGET LAST YR ACTUAL BUDGET LAST YR REVENUES: GUEST EXPERIENCE $1,018,953 $1,136,372 $1,089,411 $3,159,102 $3,457,645 $3,208,954 GROUP EVENTS 0 0 0 210,000 210,000 175,000 OTHER 568,066 453,706 461,494 1,827,585 1,176,508 1,188,846 TOTAL OPERATING REVENUE 1,587,018 1,590,078 1,550,906 5,196,688 4,844,152 4,572,799 OPERATIONAL EXPEND BY DIVISION: ADMINISTRATIVE 345,189 327,644 403,915 1,778,087 1,842,573 1,421,956 ANIMAL 466,964 484,456 480,106 1,864,545 2,092,981 1,598,155 MARKETING & INTERPRETIVE SVC 145,647 140,601 138,103 490,648 575,010 450,037 BUILDING & GROUNDS 599,762 512,462 511,717 2,097,944 2,314,603 1,764,208 EDUCATION 103,859 108,508 80,765 457,649 541,517 303,197 VISITOR SERVICES 239,785 258,600 215,351 1,001,935 1,045,311 794,270 VETERINARY 169,563 186,028 176,634 678,922 737,691 580,916 TOTAL OPERATING EXPENSE 2,070,769 2,018,300 2,006,591 8,369,730 9,149,686 6,912,739 NET OPERATING REVENUE (483,751) (428,222) (455,685) (3,173,042) (4,305,534) (2,339,940) OTHER REVENUE: SALES TAX FUND REVENUE 1,513,162 1,522,568 1,541,638 6,333,984 6,103,591 6,102,482 CONTRIBUTIONS 21,021 14,875 12,059 50,637 212,539 44,365 OTHER REVENUE 162,204 120,000 165,470 1,021,342 849,483 928,104 TOTAL OTHER REVENUE 1,696,388 1,657,443 1,719,166 7,405,964 7,165,613 7,074,950 NET REVENUE BEFORE DEPRECIATION AND CAPITAL EXPENDITURES $1,212,637 $1,229,221 $1,263,481 $4,232,922 $2,860,079 $4,735,010 OPERATING REVENUE/EXPENSE RATIO 76.64% 78.78% 77.29% 62.09% 52.94% 66.15% Page 10 of 37 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: December 3, 2025 SUBJECT: Resolution waiving formal competitive bidding and authorizing the open market purchase of kiosk and associated equipment and approving the agreement with M3 Technology Solutions, LLC, estimated cost $95,300, December 3, 2025 through December 2, 2028. Background: The Oklahoma City Zoo desires to move to cashless at all points of sales throughout the Zoo and will need specific equipment to support this move. Pursuant to the Zoo’s Purchasing Policies and Procedures, Open Market Purchases are any purchase of supplies or contractual services that is made without formal competitive bidding and purchases in excess of $100,000 can only be purchased on the open market by Zoo Trust action by form of resolution. It was only possible to solicit two quotes for this type of service, and M3 Technology Solutions, LLC (M3t) was the lowest and best bid. Therefore, The Trust desires to waive formal competitive bidding and authorize the open market purchase of kiosk and associated equipment and approve the lease agreement with M3 Technology Solutions, LLC for an estimated cost of $95,300, December 3, 2025, through December 2, 2028. Recommendation: Resolution be adopted. Page 11 of 37  RESOLUTION RESOLUTION OF THE OKLAHOMA CITY ZOOLOGICAL TRUST WAIVING FORMAL COMPETITIVE BIDDING AND AUTHORIZING THE OPEN MARKET PURCHASE OF KIOSK AND ASSOCIATED EQUIPMENT AND APPROVING THE LEASE AGREEMENT WITH M3 TECHNOLOGY SOLUTIONS, LLC, ESTIMATED COST $95,300, DECEMBER 3, 2025, THROUGH DECEMBER 2, 2028. WHEREAS, pursuant to the Zoo’s Purchasing Policies and Procedures, Open Market Purchases are any purchase of supplies or contractual services that is made without formal competitive bidding; and WHEREAS, purchases in excess of $100,000 can only be purchased on the open market by Zoo Trust action by form of resolution; and WHEREAS, it was only possible to solicit two quotes for this type of service, and M3 Technology Solutions, LLC (M3t) was the lowest and best bid; and WHEREAS, the Oklahoma City Zoo desires to move to cashless at all points of sales throughout the Zoo; and WHEREAS, M3t supplies equipment that will allow Zoo guests to convert cash to credit card. NOW, THEREFORE, BE IT RESOLVED by the Trustees of the Oklahoma City Zoological Trust that they do hereby waive formal competitive bidding and authorize the open market purchase of kiosk and associated equipment and approve the lease agreement with M3 Technology Solutions, LLC for an estimated cost of $95,300, December 3, 2025, through December 2, 2028. Page 12 of 37 ADOPTED by the Trustees of the Oklahoma City Zoological Trust and signed by its Chairperson this day of , 2025. ATTEST: By: Trust Secretary Chairperson REVIEWED for form and legality. Assistant Municipal Counselor Page 13 of 37 Docusign Envelope ID: 833EAA2E-D2D4-4493-A265-838551476C57 KIOSK OPERATING LEASE AGREEMENT THIS KIOSK OPERATING LEASE AGREEMENT (the "Agreement") is dated as of _____ __, 2025, (“Effective Date”) by and between M3T, a Limited Liability Company organized and existing under the laws of the State of Oklahoma, (in such capacity, "M3t") of the Kiosk (as hereinafter defined), and Oklahoma City Zoological Trust with its principle place of business at 2000 Remington Place, Oklahoma City, OK 73111 (the "Lessee"). M3t and Lessee may collectively be referred to herein as Parties to the Agreement or individually as Party. 1. Exclusive Lease of Kiosk and Associated Equipment. Subject to the terms and conditions set forth herein, M3t hereby leases to Lessee and Lessee hereby accepts from M3t such lease and non- exclusive license to possess, use and operate MC2190 Kiosks as described in Exhibit “A”, attached hereto and incorporated herein for all purposes, together with the software therein, in the condition in which it exists on the date hereof, together with such additions, alterations and modifications thereto as M3t may make from time to time hereafter (collectively, the “Kiosk” and associated “Equipment”). 2. Term of Agreement and Renewal Option. The term of this Agreement shall commence on the Effective Date and shall continue for a term of thirty-six months (36) month from the Effective Date (the "Initial Term"). This Agreement shall have one renewal option of thirty-six (36) months with an appropriate market rate price adjustment to be agreed upon by the Parties. Either Party may give written notice to the other party no more than ninety (90) days but not less than thirty (30) days prior to the expiration of the Initial Term of its intent to renew or not renew the Agreement. M3t shall own the Kiosks and associated Equipment at the end of the Term and Lessee shall make arrangements for delivery of such to M3t. If Lessee terminates this Agreement for any reason other than material breach by M3t, Lessee shall pay M3t for all amounts due through the effective date of termination and shall reimburse M3t for all reasonable, documented, non-cancellable, or unrecovered costs incurred by M3t in reliance on this Agreement, including but not limited to installation, setup, and depreciation calculated on a straight-line basis over the Initial Term. 3. Acceptance of Kiosk and associated Equipment. Lessee has determined that the Kiosk and associated Equipment is suitable for the use intended, and Lessee has inspected the same and accepts the same as delivered. Lessee shall not assert any defense as against M3t by reason of any defect in the Kiosk and associated Equipment or any warranties, representations, service or maintenance agreements, express or implied, made by the manufacturer of the Kiosk and associated Equipment or any other person or firm. 4. Use of Kiosk and associated Equipment. During the term of this Agreement, Lessee shall have the exclusive right to possess, use and operate the Kiosk and associated Equipment. Lessee will cause the Kiosk and associated Equipment to be operated in accordance with the M3t’s manual or instructions; Terms / Conditions and Policies / Procedures from Interactive Communications International (“Incomm”) and Mastercard; and shall assume all liabilities. Incomm and Mastercard will need access to the location for the purpose of investigations to ensure compliance with terms of the program and review procedures in conjunction with investigations relating to Open Loop Gift Card losses. Lessee 1 Page 14 of 37 Docusign Envelope ID: 833EAA2E-D2D4-4493-A265-838551476C57 agrees to comply with all instructions of M3t, Incomm and Mastercard with respect to the sale of Open Loop Gift Cards in compliance with any and all laws, treaties, rules, regulations or regulatory guidance of the government of the United States, any state thereof, or of any applicable foreign government or state thereof. 5. Lessee Payments. (a) Lessee shall pay all costs, expenses, fees, and charges incurred in connection with the training, installation, travel, shipping/handling, use and operation of the Kiosk and associated Equipment, when due, directly to the person to whom such payment is due, as described in Exhibit “A”, attached hereto and incorporated herein for all purposes; (b) Lessee shall be liable for and shall pay on or before their due dates, all sales taxes, excise taxes, license fees, use taxes, personal property taxes, business personal property taxes, and assessments, or other taxes or governmental charges imposed on the Kiosk and associated Equipment or the ownership, possession or operation thereof or otherwise assessed in connection with this Agreement, except that nothing contained herein shall be construed to require Lessee to pay or reimburse M3t for any franchise taxes imposed on M3t or any tax computed on the basis of M3t's income and/or assets other than the Kiosk and associated Equipment. M3t shall promptly notify Lessee and send Lessee any notices, reports, and inquiries of taxing authorities concerning any taxes, assessments, fees, or other charges which may be received from time to time by M3t with respect to the Kiosk and associated Equipment. Lessee shall pay all amounts owed under this Agreement within thirty (30) days of invoice receipt. Any late payments shall accrue interest at the maximum rate allowed by Oklahoma law. 6. Maintenance. M3t shall provide routine maintenance and monitoring of the Kiosk and associated Equipment during the term of this Agreement. 7. Alterations, Modifications, and Additions. Lessee shall make no alterations or modifications in and additions to the Kiosk and associated Equipment. 8. Legal Ownership of the Kiosk and associated Equipment. Legal ownership of the Kiosk and associated Equipment shall remain with the M3t at all times. All attachments, accessories, repairs, and renewals shall become a part thereof and be the property of M3t. M3t shall place tags or other notifications of ownership thereof as may be required by applicable law and other governmental rules and regulations, on the exterior or interior of the Kiosk and associated Equipment. 9. Representations and Warranties. (a) THE KIOSK AND ASSOCIATED EQUIPMENT IS LEASED TO LESSEE BY M3T HEREUNDER "AS-IS" AND NEITHER M3T OR OTHERWISE SHALL BE DEEMED TO HAVE MADE ANY REPRESENTATION OR WARRANTY, EXPRESS OR IMPLIED, AS TO THE TITLE, CONDITION, VALUE, DESIGN, OPERATION, MERCHANTABILITY OR FITNESS FOR USE OF THE KIOSK AND ASSOCIATED EQUIPMENT, AS TO THE ABSENCE OF LATENT OR OTHER DEFECTS, WHETHER OR NOT DISCOVERABLE, AS TO THE ABSENCE OF ANY INFRINGEMENT OF ANY PATENT, TRADEMARK OR COPYRIGHT, AS TO THE ABSENCE OF OBLIGATIONS BASED ON STRICT LIABILITY IN TORT, OR AS TO THE QUALITY OF THE MATERIAL OR WORKMANSHIP OF THE KIOSK AND ASSOCIATED EQUIPMENT OR ANY OTHER REPRESENTATION OR WARRANTY WHATSOEVER, EXPRESS OR IMPLIED, WITH RESPECT TO THE KIOSK AND ASSOCIATED EQUIPMENT, except that M3t warrants in its individual capacity that the Kiosk and associated 2 Page 15 of 37 Docusign Envelope ID: 833EAA2E-D2D4-4493-A265-838551476C57 Equipment shall during the term of this Agreement be free of liens attributable to M3t, and (b) M3t warrants and agrees that during the term of this Agreement Lessee's use of the Kiosk and associated Equipment shall not be interrupted by M3t or anyone claiming solely through or under M3t. 10. Warranty Assignment. Any enforcement of a warranty by Lessee shall be at the expense of Lessee and shall in no way render M3t responsible to Lessee for the performance of any warranties. 11. Indemnity. [INTENTIONALLY LEFT BLANK] 12. Risk of Loss. M3t shall not be responsible for loss or damage to property, material, or equipment belonging to Lessee, its agents, employees, suppliers, or anyone directly or indirectly employed by Lessee while said material, property, or equipment is in M3t’s care, custody, and control or under M3t’s physical control. If performance of any act required by this Agreement to be performed by M3t is prevented or delayed by reason of any act of God and natural disasters, weather, fire, earthquake, flood, tornado, strike, lock-out, labor trouble, power failures, inability to secure materials, market conditions, restrictive governmental laws or regulations, or any other cause not the fault of M3t, upon M3t giving notice to Lessee, M3t shall be excused from such performance, but continue to receive payment of past invoices to Lessee dated prior to the delay but Lessee shall not pay for any new invoices during the time that M3t is not performing under this Agreement. In addition, termination or cancellation of this Agreement for any reason shall not release Lessee from any liabilities or obligations set forth in or arising from this Agreement which remain to be performed or by their nature would be intended to be applicable following any such termination or cancellation. Lessee and M3t shall share equally the cost of repair or replacement of the Kiosk(s) and associated equipment resulting from force majeure events, including but not limited to, natural disasters (e.g., tornadoes, floods, earthquakes), acts of war, terrorism, or other events beyond Lessee’s reasonable control, except to the extent such damage is caused by Lessee’s gross negligence or willful misconduct. 13. Insurance. Lessee will, without expense to M3t, maintain, or cause to be maintained in effect, at all times during the term of this Agreement, with insurers of recognized responsibility, comprehensive and general liability insurance with respect to the Kiosk and associated Equipment in such amount and type usually carried by entity similarly situated with Lessee and owning and operating similar Kiosks and associated Equipment, and covering such other risks as are customarily insured against by such entities. Lessee shall be responsible for any and all deductibles related to an insurance claim. Lessee shall pay the premiums for such insurance policies and shall provide M3t with evidence of such policies of insurance reasonably satisfactory to M3t. All insurance policies required hereunder shall provide that M3t shall be given thirty (30) days prior written notice of the effective date of any alteration or cancellation of such policy. M3t shall carry a General Liability Insurance policy to protect M3t and Lessee for property damage and other loss which may arise directly or indirectly from the activities, omissions and operations of M3t under this Agreement. General Aggregate Limit in an amount not less than one million dollars ($1,000,000) for any number of claims arising out of a single act, occurrence or accident. The policy must be in the form of an “occurrence” insurance coverage or policy. M3t shall maintain insurance 3 Page 16 of 37 Docusign Envelope ID: 833EAA2E-D2D4-4493-A265-838551476C57 throughout the entire term of the Agreement. Lessee shall be named as an additional insured as to the General Liability Policy, as required by this Agreement. The insurance coverage maintained by the Lessee in accordance with this section shall be primary with respect to any claims arising out of or relating to the use, possession, or operation of the Kiosk and associated Equipment. M3t’s insurance shall be secondary and non-contributory to claims arising out of or relating to the use, possession, or operation of the Kiosk and associated Equipment, and shall not respond to any claim until the limits of the Lessee’s insurance have been exhausted. M3t’s insurance shall be primary with respect to any claim arising out of or relating to M3t’s negligent acts or omissions that result in damages to the Lessee or its guests, users of the Kiosks or any third party. 14. [INTENTIONALLY LEFT BLANK] 15. Limitation of M3t Liability. M3t shall not be liable for, or for any loss in respect of, any of the warranties. Notwithstanding anything to the contrary in this Agreement, Lessee shall not be entitled to lost profits, consequential, incidental, punitive or exemplary damages. M3t’s total liability under this Agreement cannot exceed $25,000. 16. [INTENTIIONALLY LEFT BLANK]17. Notification to M3t. If the Kiosk and associated Equipment is damaged, lost, stolen, or destroyed, or if any person is injured or dies, or if the Kiosk and associated Equipment is damaged as a result of its operation, use, maintenance, or possession, Lessee shall promptly notify M3t of the occurrence, and shall file all necessary accident reports, and those required by insurers of the Kiosk and associated Equipment. 18. Assignment of Lessee. Neither Lessee nor M3t shall, without the prior written consent of either Party, assign, transfer, pledge or hypothecate this Agreement, the Kiosk and associated Equipment or any part thereof or any interest therein, except that M3t may, without such consent, but with notice to Lessee, assign or transfer this Agreement and its rights and obligations hereunder to any entity that acquires all or substantially all of the equity interests or assets of M3t, or in connection with a merger, consolidation, corporate reorganization, or other change of control of M3t . 19. [INTENTIONALLY LEFT BLANK] 20. Amendments and Waivers. No term or provision of this Agreement may be amended, modified, waived, discharged or terminated orally, but only by a written instrument signed by each Party hereto. No delay or failure by either party to exercise any right under this Agreement shall constitute a waiver of that or any other right hereunder and any waiver of the terms hereof shall be effective only in the specific instance and for the specific purpose given. 21. Notices. Unless otherwise expressly provided by law or herein, all notices, instructions, demands and other communications hereunder shall be in writing and shall be sent by email or delivered personally or sent by registered or certified mail, postage prepaid and return receipt requested, or sent by facsimile transmission (the receipt of which shall be confirmed by the parties, either by a confirming copy sent by air mail, postage prepaid, or some other manner which confirms receipt of the facsimile) and the date of 4 Page 17 of 37 Docusign Envelope ID: 833EAA2E-D2D4-4493-A265-838551476C57 personal delivery of facsimile transmission or 7 business days after the date of mailing (other than in the case of the mailing of a confirming copy of a facsimile transmission), as the case may be, shall be the date of such notice, in each case addressed (i) if to the M3t, M3 Technology Solutions, LLC at its office at 2771 Washington Drive, Norman, OK. 73069, Attention: Kent Bowden, (or at such other address as the M3t shall have furnished to the Lessee in writing and (ii) if to Lessee, to: Oklahoma City Zoological Trust Attn: Dwight Lawson, CEO; DLawson@OKCZoo.org Trevor Leonard, COO; TLeonard@OKCZoo.org 2000 Remington Place Oklahoma City, OK 73111 (or at such other address and/or facsimile number as the Lessee shall have furnished to the M3t in writing). 22. Entire Agreement. This Agreement is the entire Agreement between the Parties. No agreements, representations, or warranties other than those specifically set forth herein shall be binding on either party unless in writing signed by both parties. 23. Governing Law. This Agreement and all terms and conditions to execute and perform the same are subject to the laws of the State of Oklahoma, without giving effect to any principles of conflicts of law, and without giving effect to any other legal entities, tribal systems, agencies or processes. The following procedure will be followed if resolution is required to a conflict arising out of the subject matter of this Agreement. When a conflict arises between M3t and Lessee, the Parties will first strive to work out the problem internally. If the conflict remains unresolved either Party may submit the dispute to binding arbitration in the City of Oklahoma City, Oklahoma in accordance with the then governing rules of the American Arbitration Association. Judgment upon any award rendered may be entered and enforced in district court located in Oklahoma County, Oklahoma. Each Party shall be required to pay its own fees associated with arbitration. All documents, materials, and information in the possession of each Party that are in any way relevant to the claim(s) or dispute(s) shall be made available to the other Party for review and copying no later than 15 days after the notice of arbitration is served. During any conflict resolution, the Lessee agrees to pay invoices according to this Agreement. 24. Management. This Agreement and each of its provisions shall be binding on and shall inure to the benefit of the respective management, executors, administrators, trustees, successors and permitted assigns of the parties to this Agreement. 25. Further Assurances. Lessee shall execute and deliver such further documents and take such further action as may be necessary to effectuate the intent and purpose of this Agreement. Lessee also represents and warrants that it has all required authority to execute this Agreement and make it fully enforceable against the Lessee. 26. Captions. The captions used in this Agreement are solely for convenience of reference and do not form part of the Agreement. 5 Page 18 of 37 Docusign Envelope ID: 833EAA2E-D2D4-4493-A265-838551476C57 27. No Third Party Beneficiary. No person, other than the parties expressly named herein, is intended to be a beneficiary of any provisions of this Agreement. 28. Severability. If any term or provision of this Agreement or the application thereof to any person or circumstances shall, to any extent, be prohibited or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held prohibited or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 29. Counterparts. This Agreement may be executed in any number of counterparts, each of which when so executed shall be deemed to be an original, and such counterparts together shall constitute and be one and the same instrument. 30. Oklahoma Open Records Act and Confidential Information All “records”, as defined by the Oklahoma Open Records Act, 51 O.S. § 24A.1, et seq. (the “Act”), which are in connection with the transaction of public business, the expenditure of public funds, or the administration of public property, and that are in the custody, control, or possession of public officials, public bodies, or their representatives, are potentially subject to inspection, copying, and/or mechanical reproduction. The purpose of the Act is to ensure and facilitate the public’s right of access to and review of government records so they may efficiently and intelligently exercise their inherent political power. Except where state or federal statutes create a specific exemption or confidential privilege, persons and entities who submit information to public bodies have no right to keep the record from public access nor have a reasonable expectation that the record will be kept from public access. If M3t believes that a record is exempt or confidential under a specific Oklahoma or federal statute, and therefore not subject to public access under the Oklahoma Open Records Act, M3t must comply with the following: Place said portion of the submission in a separate electronic file attachment marked “Confidential.” DO NOT label the entire record “Confidential.” Label only those records, or portions thereof, that are expressly protected from disclosure by Oklahoma or federal law. For each portion of the record for which an exemption or a confidential privilege is claimed, M3t must clearly identify on that record at the time of submittal a copy of a court order ruling the record is not subject to release under federal or Oklahoma law, or the specific federal and/or Oklahoma law that created said privilege, e.g., for trade secrets, see 21 O.S. § 1732 (Larceny of Trade Secrets) and the Uniform Trade Secrets Act, 78 O.S. §§ 85, et seq. Failure to clearly identify the record or any part of the record as “Confidential” will be interpreted as the record NOT being exempt from the Act and therefore subject to public access. Should an Open Records request be presented for a record identified as “Confidential,” M3t will be responsible for timely justifying the confidentiality claim and attaining protection from a court of competent jurisdiction, state or federal, in Oklahoma County, Oklahoma. M3t will be notified upon receipt of an Open Records Request to access the records identified as “Confidential in accordance with this policy.” It is M3t’s responsibility to timely initiate an action in a court of competent jurisdiction to enforce M3t’s rights. The requested records will be released if M3t fails to timely bring an action to enforce your rights within 6 Page 19 of 37 Docusign Envelope ID: 833EAA2E-D2D4-4493-A265-838551476C57 seven (7) calendar days of notice. M3t must provide the City or its Trust from which the record has been requested notice of that action. By your submission of records, M3t is granting the rights stated herein. 31. Non-Discrimination Statement The M3t agrees, in connection with the performance of work under this Agreement: That the M3t will not discriminate against any employee or applicant for employment, because of race, creed, color, sex, age, national origin, ancestry, disability and any class protected pursuant to federal and/or state law. The M3t shall take action to ensure that employees are treated without regard to their race, creed, color, age, national origin, sex, ancestry, disability or any other federally protected or state-protected class. Such actions shall include, but not be limited to, the following: employment, promotion, demotion or transfer, recruitment, advertising, lay-off, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. The M3t agrees to post, in a conspicuous place available to employees and applicants for employment a copy of this Non-Discrimination Statement and that the M3t agrees to include a copy of this non-discrimination requirement in any subcontracts connected with the performance of this Agreement. In the event of the M3t’s non-compliance with the above non-discrimination requirement, this Agreement may be canceled or terminated by the Buyer. The M3t may be declared by the Buyer ineligible for further Agreement[s] with the Buyer until satisfactory proof of intent to comply is made by the M3t. 32. Non-Collusion Statement I certify that: I am authorized to represent the M3t and confirm no collusion or improper conduct occurred regarding this Agreement or acquisition. I am fully aware of all facts related to this Agreement and have been directly involved in its preparation. Neither the business entity that I represent nor anyone under its control has: Engaged in collusion to restrict competition or fix bids; Colluded with state officials or employees regarding contract terms; or Exchanged money or favors for special consideration in the prospective contract. I certify, if awarded the contract, whether competitively bid or not, neither the business entity represents nor anyone subject to the business entity’s direction or control, has or will pay, give, or donate money or anything of value, directly or indirectly, to any state officer or employee to procure this contract. 33. Energy Discrimination Elimination Act Of 2022 - 74 O.S. § 12001 et seq. I hereby certify that the Energy Discrimination Elimination Act of 2022, as amended, either: Does not apply to me or my Entity, including but not limited to circumstances where: 7 Page 20 of 37 Docusign Envelope ID: 833EAA2E-D2D4-4493-A265-838551476C57 The Entity employs fewer than ten (10) full-time employees; The value of this Contract is less than, and not expected to exceed, One Hundred Thousand Dollars ($100,000.00); or To the extent it does apply, I am in full compliance with its requirements. 34. TRUTH IN LEASING STATEMENT. (a). AS OF THE DATE OF THIS AGREEMENT THE KIOSK AND ASSOCIATED EQUIPMENT HAS BEEN OWNED BY M3T, M3T HEREBY CERTIFIES THAT THE KIOSK AND ASSOCIATED EQUIPMENT HAS BEEN INSPECTED AND MAINTAINED. (b). LESSEE CERTIFIES THAT THE KIOSK AND ASSOCIATED EQUIPMENT WILL BE MAINTAINED AND INSPECTED UNDER M3T PREVENTATIVE MAINTENANCE PROGRAM CONDUCTED UNDER THIS AGREEMENT; AND LESSEE UNDERSTANDS THAT IT IS RESPONSIBLE FOR OPERATIONAL CONTROL OF THE KIOSK AND ASSOCIATED EQUIPMENT WHEN THE KIOSK AND ASSOCIATED EQUIPMENT IS OPERATED PURSUANT TO THIS AGREEMENT; (c). LESSEE CERTIFIES THAT IT UNDERSTANDS ITS RESPONSIBILITIES FOR COMPLIANCE; AND THE NAME AND ADDRESS AND SIGNATURE OF THE PERSON RESPONSIBLE FOR OPERATIONAL CONTROL OF THE KIOSK AND ASSOCIATED EQUIPMENT UNDER THIS AGREEMENT IS AS EXECUTED BELOW. 8 Page 21 of 37 Docusign Envelope ID: 833EAA2E-D2D4-4493-A265-838551476C57 IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written. M3T: M3 Technology Solutions, LLC LESSEE: Oklahoma City Zoological Trust _________________________________ ________________________________ Name: Kent Bowden Title: President APPROVED by the Trustees of the Oklahoma City Zoological Trust and signed by its Chairperson this day of , 2025. ATTEST: By: Trust Secretary Chairperson REVIEWED for form and legality. Assistant Municipal Counselor 9 Page 22 of 37 Docusign Envelope ID: 833EAA2E-D2D4-4493-A265-838551476C57 Exhibit A All costs within Exhibit A are fixed for the term of the Lease. M3t shall provide a quantity total of three (3) MC2190 kiosks to Lessee on or around December 8, 2025, under the terms of this Agreement. Terms: Qty 3 MC2190 Kiosks - $500 per month / per kiosk for Year 1 Qty 2 MC2190 Kiosks - $500 per month / per kiosk for Years 2 and 3 (Lessee has the option to reduce quantity of kiosks following the initial 12 months) Price Per Card Issued: $2.50 per card issued on all kiosks listed above Price Per Kiosk Drop / Fill: $300.00* total per month for all kiosks Installation / Training / Transportation / Maintenance Oklahoma City Zoo and Botanical Garden 2000 Remington Place, Oklahoma City, OK 73111 Invoices / Payment Invoices will be sent by the 5th of each month. and payments will be made within thirty (30) days of invoice receipt. 10 Page 23 of 37 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: December 3, 2025 SUBJECT: Resolution of the Oklahoma City Zoological Trust authorizing the Sole Source purchase of Dinosaur Exhibit Experience and approving the agreement with Immersive Productions, Inc., estimated cost $815,751, December 3, 2025 through November 4, 2026. Background: The Oklahoma City Zoo wishes to provide an additional temporary exhibit to enhance Zoo visitation and revenue and Immersive Productions specializes in temporary exhibits and has a proven track history with other zoos and attractions in driving attendance and revenue. Immersive Productions has unique and attractive fully automated and stationary dinosaur displays, fossils, and dig pits. In this agreement, Immersive Productions will supply all theming elements needed to create an immersive entertaining and educational environment and will provide all installation, maintenance, and removal of temporary displays. It is estimated that the total revenue for the Exhibit will be $1,495,303 and net revenues to the Zoo will be $660,052. Immersive Productions has 100% availability with short notice to execute an event open to Zoo guests starting on March 6, 2026, and lasting an extended period through November 1, 2026. Therefore, staff believes it is in the best interest of the Zoo to enter into a sole source agreement beginning December 3, 2025, through November 4, 2026, for an estimated cost of $815,751. Recommendation: Resolution be adopted. Page 24 of 37  RESOLUTION RESOLUTION OF THE OKLAHOMA CITY ZOOLOGICAL TRUST AUTHORIZING THE SOLE SOURCE PURCHASE OF DINOSAUR EXHIBIT EXPERIENCE AND APPROVING THE AGREEMENT WITH IMMERSIVE PRODUCTIONS INC., ESTIMATED COST $815,751, DECEMBER 3, 2025, THROUGH NOVEMBER 4, 2026. WHEREAS, the Oklahoma City Zoological Trust (Zoo) wishes to provide and additional temporary exhibit to enhance Zoo visitation and revenue; and WHEREAS, Immersive Productions specializes in temporary exhibits and has a proven track history with other zoos and attractions in driving attendance and revenue; and WHEREAS, Immersive Productions, Inc. (Immersive Productions) will provide all installation, maintenance, and removal of temporary displays; and WHEREAS, Immersive Productions has unique and attractive fully automated and stationary dinosaur displays, fossils, and dig pits; and WHEREAS, Immersive Productions further supplies all theming elements needed to create an immersive entertaining and educational environment; and WHEREAS, Immersive Productions will provide, in addition to ticket revenue generation, additional revenue opportunity in the form of rides and attractions; and WHEREAS, it is estimated that the total revenue for the Exhibit will be $1,495,303 and net revenues to the Zoo will be $660,052; and WHEREAS, Immersive Productions has 100% availability with short notice to execute an event open to Zoo guests starting on March 6, 2026, and lasting an extended period through November 1, 2026; and WHEREAS, staff believes it is in the best interest of the Zoo to enter into a sole source Page 25 of 37 Agreement beginning December 3, 2025, through November 4, 2026, for an estimated cost of $815,751. NOW, THEREFORE, BE IT RESOLVED by the Trustees of the Oklahoma City Zoological Trust that they do hereby authorize the sole source purchase of Dinosaur Exhibit Experience and approve the Agreement with Immersive Productions, Inc., estimated cost $815,751, December 3, 2025, through November 4, 2026. Page 26 of 37 ADOPTED by the Trustees of the Oklahoma City Zoological Trust and signed by its Chairperson this day of , 2025. ATTEST: By: Trust Secretary Chairperson REVIEWED for form and legality. Assistant Municipal Counselor Page 27 of 37 Page 28 of 37 Page 29 of 37 Page 30 of 37 Page 31 of 37 Page 32 of 37 Page 33 of 37 Page 34 of 37 Page 35 of 37 Page 36 of 37 Page 37 of 37