Oklahoma City Zoology Trust

By The City of Oklahoma City Office of the City Clerk at 2:35 pm, Feb 23, 2026 OKLAHOMA CITY ZOOLOGICAL TRUST Meeting Agenda Zoo Administration Building, Savanna Conference Room February 25, 2026 - 4:30 p.m. OKLAHOMA CITY ZOOLOGICAL TRUST MEMBERS Vicki Howard, Chairperson Camal Pennington, Councilperson, Ward 7 Jon Trudgeon, Vice-Chairperson Dustin Fredrick Pama Palmer, Secretary Aimee Salalati David Holt, Mayor Derek Albro Heather Ross, Surrogate to the Mayor Craig Freeman, City Manager Dwight Lawson, PhD, Executive Director/CEO LaShawn Thompson, Surrogate to the City Manager INFORMATION ABOUT OKLAHOMA CITY ZOOLOGICAL TRUST MEETINGS The Oklahoma City Zoological Trust meets on the fourth Wednesday of each month at 4:30 p.m. in the Zoo Administration Building, located at 2000 Remington Place, Oklahoma City, Oklahoma 73111. Free parking is available in the Zoo parking lot. It is the policy of the Oklahoma City Zoological Trust to ensure that communications with participants and members of the public with disabilities are as effective as communications with others. Anyone with a disability who requires an accommodation, a modification of policies or procedures, or an auxiliary aid or service in order to participate in this meeting should contact the Zoo at 405-425-0231 as soon as possible, but not later than 48 hours (not including weekends or holidays) before the scheduled meeting. The Zoo will give primary consideration to the choice of auxiliary aid or service requested by the individual with disability. If you need an alternate format of the agenda or any information provided at said meeting, please contact the Zoo at 405-425-0231 at least 48 hours prior to the scheduled meeting. ADDRESSING THE OKLAHOMA CITY ZOOLOGICAL TRUST Citizens may address the Trust on certain items by signing up to speak and providing the agenda item number, their reason for appearing, and their address, but all comments must be relevant to the item. Citizens may also address the Trust at the end of the agenda under “Citizens to be heard.” Please contact the Zoo at 405- 425-0231 at least 48 hours prior to the meeting, and leave a message that includes your name, the agenda item number, and the reason you would like to speak. Staff will submit requests received to the Chair. Please limit your comments to three (3) minutes or less. The Chair or presiding officer may, in his or her discretion, prohibit a person from addressing the Trust, or have any person removed from the Auditorium, if that person commits any disorderly or disruptive behavior. Disorderly conduct includes, but is not limited to, any of the following: speaking without being recognized by the Chair or presiding officer; continuing to speak after notice that the speaker’s allotted time has expired; presenting comments or material not relevant to the item under discussion; failing to comply with the lawful instructions of the Chair or presiding officer; or engaging in other conduct, activity, or speech that delays, disturbs, interferes, or disrupts the effective or timely conduct of the meeting, or is otherwise violent, threatening, abusive, obscene, or jeopardizes the safety of self or others. A person may also be subject to Page 1 of 45 arrest and removal from the Auditorium for violation of Oklahoma City Municipal Code 2020, § 30­81 – Disorderly conduct and/or violation of 21 Okla. Stat. § 280 – Willfully Disturbing, Interfering with or Disrupting State Business, Agency Operations or Employees. TRUST ACTIONS Official action can be taken only on items which appear on the agenda. The Trust may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. Other actions may also be taken. When more information is needed to act on an item, the Trust may refer the matter to the Executive Director/CEO or the Municipal Counselor. The Trust may also refer items to standing committees of the Trust for additional study. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. CONSENT DOCKET Items listed under “Consent Docket” are usually approved as a group with the proper motion from a member of the Trust. Members of the Trust may request discussion or separate action on any item on the Consent Docket. For more information about the Oklahoma City Zoological Trust, please call 405-424-3344. Page 2 of 45  AGENDA I. Meeting Minutes A. Approve Minutes of December 3, 2025, Oklahoma City Zoological Trust Meeting .......................................................................................................................... Pages4-6 II. Staff and/or Committee Updates A. Receive Financial Report of November, 2025 ................................................................ Pages 7-10 B. Receive Financial Report of December, 2025............................................................... Pages 11-14 C. Receive Financial Report of January, 2026 .................................................................... Pages 15-18 III. Items for Individual Consideration A. Approve Revocable Permit between the Oklahoma City Zoological Trust and the Oklahoma Monarch Society.................................................................... Pages 19-32 B. Resolution adopting the City of Oklahoma City’s standards and procedures for soliciting and contracting with Construction Managers for Construction Management At-Risk (CMAR) Public Improvement Projects................................................................................................................................ Pages 33-45 IV. Items from Trustees V. Staff Reports A. Executive Director’s Report VI. Citizens to Be Heard VII. Adjournment Page 3 of 45  JOURNAL OF TRUST PROCEEDINGS DECEMBER 3, 2025 Trustees Present: Vicki Howard, Chairperson Jon Trudgeon, Vice-Chairperson Pama Palmer, Secretary LaShawn Thompson, Surrogate to the City Manager Camal Pennington, Councilperson, Ward 7 Derek Albro Dustin Fredrick Staff Present: Dwight Lawson, Executive Director/CEO Trevor Leonard, Chief Operations Officer Rebecca McReynolds, Chief Financial Officer Greg Heanue, Chief Marketing Officer Tammy Burnett, Chief Human Resources Officer Jennifer D’Agostino, Chief Animal Programs Officer Matt Word, Chief Technology Officer Mandy Heaps, Executive OZS Director Corey Janvrin, Director of Capital Projects Kate Winters, Executive Assistant Others Present: Bailee Richards, Assistant Municipal Counselor, City of Oklahoma City Agenda Topics I. Receive Minutes A. Minutes of October 22, 2025 APPROVED. Moved by Trustee Derek Albro. Seconded by Trustee Jon Trudgeon. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, LaShawn Thompson, Dustin Fredrick, Derek Albro. II. Receive Staff and/or Committee Updates A. Financial Reports of October 2025. CFO, Rebecca McReynolds, provided the financial report of October 2025. A draft of November financials was presented. MOVE TO ACCEPT. Moved by Trustee Jon Trudgeon. Seconded by Trustee Dustin Fredrick. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, LaShawn Thompson, Camal Pennington, Dustin Fredrick, Derek Albro. Page 4 of 45 Oklahoma City Zoological Trust December 3, 2025 Page 2 of 3 III. Items for Individual Consideration A. Resolution waiving formal competitive bidding and authorizing the open market purchase of kiosk and associated equipment and approving the agreement with M3 Technology Solutions, LLC, estimated cost $95,300, December 3, 2025 through December 2, 2028. CEO, Dwight Lawson, presented the resolution and agreement with M3 Technology Solutions, LLC. MOVED TO ADOPT. Moved by Trustee Jon Trudgeon. Seconded by Trustee Pama Palmer. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, LaShawn Thompson, Camal Pennington, Dustin Fredrick, Derek Albro. B. Resolution of the Oklahoma City Zoological Trust authorizing the Sole Source Purchase of Dinosaur Exhibit Ex- perience and approving the agreement with Immersive Productions, Inc., estimated cost $815,751, December 3, 2025 through November 4, 2026. CEO, Dwight Lawson, presented the resolution and agreement with Immersive Productions, Inc. MOVED TO ADOPT. Moved by Trustee Dustin Fredrick. Seconded by Trustee Derek Albro. AYES: Trustees Vicki Howard, Jon Trudgeon, Pama Palmer, LaShawn Thompson, Camal Pennington, Dustin Fredrick, Derek Albro. IV. Items from Trustees A. Trustee Derek Albro shared multiple people mentioning their excitement over Safari Lights and Trustee Pama Palmer concurred her excitement. Trustee Camal Pennington congratulated Mandy Heaps and LaShawn Thomp- son on being named two of the most powerful women in OKC. He also spoke about the upcoming Olympics and a town hall was suggested for the community to discuss possible issues like safety, etc. Trustee Vicki Howard mentioned she is also excited about Safari Lights and wishes everyone a happy holiday season. V. Staff Reports A. Animal Care – A North American porcupine joined our Animal Ambassador collection and our waddled crane pair can now be seen enjoying the savanna. The zebra herd welcomed a foal over the weekend and Lola, the Sumatran tiger has entered her birth window. Due to an aggressive strain of avian influenza susceptible birds are being cared for in their indoor habitats. B. Capital Projects – Current projects include Devon deck getting new composite decking and the HVAC system is getting replaced at Great Escape. Other small projects include pathway fencing and a new roof at the lakeside building. An update on the Well House, Cat Forest, Stingray Bay, and the Penguin projects were given. C. Human Resources – Turnover has risen to 10.6% and our engagement survey has wrapped up recently, so we are expecting to receive the results soon. Volunteer program numbers were shared, including 927 volunteers for Haunt the Zoo who donated 4,659 hours. D. PR & Marketing – November had a record attendance and our membership sales are ahead of its goal. Events on track to meet their goals and our guest satisfaction survey remains at 89%. A new round up for conservation coin case was created as a symbolic tool for guests to contribute wooden coins into slots representing different conser- vation organizations. Sensory friendly night for Safari Lights is Thursday, December 4th and the Breakfast with Santa series has been popular. The Safari Lights advertising budget has been divided into TV, social media, and billboards. Page 5 of 45 Oklahoma City Zoological Trust December 3, 2025 Page 3 of 3 E. OZS Update – Safari Lights set a new sponsorship record! Devon Energy renewed, two benches were recently sold, and bricks sold out very quickly. The 1902 Society Breakfast is being rescheduled for the spring to avoid the possible inclement weather tomorrow morning. ZooBrew numbers were overall over goal and underbudget with $25,000 going to two different primate organizations and over $6 going to AAZK. VI. Citizens to be Heard. A. None. VII. Adjournment There being no further business to come before the Trust, the Chairperson declared the meeting adjourned at 5:44pm. Page 6 of 45 MEMO To: Oklahoma City Zoological Trust From: Dwight Lawson, Rebecca McReynolds Date: February 25, 2026 FY-26 Financial Summary as of November 30, 2025 FY- 26 FY- 26 Variance FY- 25 Variance Act- Variance Attendance: Actuals Budget Amount Variance % Actuals Last Year % Current Month 79,910 69,300 10,610 15.3% 76,246 3,664 4.8% Year to date 496,279 435,300 60,979 14.0% 447,640 48,639 10.9% Operating Revenue: Current Month $1,236,447 $1,233,839 $2,608 0.2% $1,252,428 ($15,981) -1.3% Year to date 6,433,134 6,074,107 359,027 5.9% 5,825,227 607,907 10.4% Per-Capita Revenue for the month was $15.47. Year to date per capita revenue is $12.96 which is $0.99 less than the budget of $13.95. Other Revenue: Current Month $164,651 $125,220 $39,431 31.5% $162,631 $2,020 1.2% Year to date 1,236,630 1,187,242 49,388 4.2% 1,135,100 $101,530 8.9% Operating Expenses: Current Month 2,152,431 2,251,166 ($98,735) -4.4% 2,760,241 ($607,810) -22.0% Year to date 10,522,161 11,400,852 (878,691) -7.7% 9,672,980 849,181 8.8% Operating Profit (Loss): Current Month ($751,334) ($892,108) $140,774 -15.8% ($1,345,182) $593,848 -44.1% Year to date ($2,852,396) ($4,139,501) 1,287,105 -31.1% ($2,712,654) (139,742) 5.2% Sales Tax Revenue: Current Month $1,550,237 $1,498,512 $51,725 3.5% $1,428,376 $121,861 8.5% Year to date 7,884,221 7,602,102 282,119 3.7% 7,530,858 353,363 4.7% Net Income (Loss): Current Month $798,904 $606,404 $192,500 31.7% $83,194 $715,710 860.3% Year to date 5,031,825 3,462,601 1,569,224 45.3% 4,818,204 213,621 4.4% Annual YTD Budget Capital/Other: Budget Expenses Remaining % Capital Improvements $500,000 $104,228 $395,772 79.2% Remaining to OZS Fundraising: Annual Budget YTD Income Goal % 2025 Events/Fundraising/Endowments $3,823,546 $807,655 $3,015,891 78.9% Page 7 of 45  OKLAHOMA CITY ZOOLOGICAL TRUST FY 2025-26 Capital Projects Department Project Name Budget YTD Exp Balance Status Carnivore Predator Pass Trees 7,000.00 - 7,000.00 Not Started Grounds/Hort Power Washer 5,000.00 - 5,000.00 Not Started Grounds/Hort Green Works 10,000.00 - 10,000.00 Not Started Grounds/Hort Irrigation 11,430.00 - 11,430.00 Not Started Grounds/Hort Tree Installation 30,000.00 - 30,000.00 Not Started Housekeeping Trash cart replacement 35,000.00 - 35,000.00 Not Started IT New Plaza Sound System 35,000.00 37,115.01 (2,115.01) In Process Sam Moore Aviary Painting and Maintenance Siding Replacement 9,800.00 6,253.35 3,546.65 In Process Maintenance Bat Floor Replacement 12,000.00 - 12,000.00 Not Started Maintenance Club Car Lithium Battery Upgrades 20,500.00 25,039.95 (4,539.95) In Process Maintenance Concrete Path Repair/Replacement 50,000.00 6,750.00 43,250.00 In Process Boardwalk and Handrail Maintenance Replacement/Repair 75,000.00 18,478.75 56,521.25 In Process Maintenance Perimeter Fence Maintenance Replacement 80,500.00 - 80,500.00 Not Started Maintenance HVAC 100,000.00 3,391.00 96,609.00 In Process Marketing Haunt the Zoo Props 18,000.00 7,200.00 10,800.00 In Process Contingency 770.00 - 770.00 Total CIP Budget 500,000.00 104,228.06 395,771.94 Other: Contingency Fund $500,000 Department Project Name Budget YTD Exp Balance Status Administration Small Project Planning 15,000.00 - 15,000.00 Not Started Birds Bald Eagle Shelter 5,000.00 - 5,000.00 Not Started Birds Mesh Netting Over Avian Habitats 9,750.00 - 9,750.00 Not Started Maintenance Lotus Handrails 4,150.54 4,573.35 (422.81) In Process Maintenance Tram Floor & Seat Replacement 17,736.42 17,735.42 - In Process Zoo Supply Line Maintenance Pressure Valve Reducer 49,303.00 49,303.00 - Complete Maintenance Replace Baricades 4,146.63 4,146.63 - Complete Total CIP Budget 105,086.59 75,758.40 29,327.19 Balance Available: 394,913.41 424,241.60 Master Plan/Capital Projects Planned Expenses Balance Status Master Plan Shore to Sea (MZ-0069/MZ-0070) 26,000,000.00 4,016,241.29 21,983,758.71 Project to be redesigned Master Plan WellLines/Pump Houses/Tower 1,200,000.00 402,251.76 797,748.24 In Process Master Plan Oklahoma City Aquarium 507,800.00 424,906.69 82,893.31 Planning stage Master Plan African Plateau Phase 1 281,400.00 - 281,400.00 Not started Master Plan Reptile/Jungle Gym 2,189,996.00 - 2,189,996.00 Not started Master Plan Cat Forest Updates 7,050.00 7,050.00 - Planning stage Capital Project Solar Panels-Elephant Bldg 275,000.00 - 275,000.00 Not started Capital Project Elephant Shade Structure 192,669.94 192,669.94 - Complete Capital Project Splash Pad Remodel 200,000.00 - 200,000.00 Not started Capital Project Great Escape HVAC 106,895.46 122,922.96 (16,027.50) In process Capital Project Oklahoma Trails Life Support 200,000.00 96,422.26 103,577.74 In process Capital Project Insurance Repairs 37,858.58 70,258.58 (32,400.00) In process Capital Project White Naped Crane Yard - - Not started Capital Project Large Habitat Servicing - - Not started Total 31,198,669.98 5,332,723.48 25,865,946.50 Grants Budget Expenses Balance Status Grant Asphalt Project 250,000.00 - 250,000.00 Awarded - FY 2025 Grant Carport and EV Purchases 282,096.00 - 282,096.00 Awarded Total 532,096.00 - 532,096.00 Page 8 of 45  OKLAHOMA CITY ZOOLOGICAL TRUST INCOME STATEMENT SUMMARY FOR THE FIVE MONTHS ENDING 11/30/2025 CURRENT MONTH YEAR TO DATE ACTUAL BUDGET LAST YR ACTUAL BUDGET LAST YR REVENUES: ADMISSIONS $326,902 $248,266 $258,436 $2,330,692 $2,463,102 $2,216,815 ANIMAL SHOW ADMISSIONS 908 4,747 8,715 61,449 45,977 60,761 ANIMAL FEEDINGS 15,651 11,584 15,887 112,427 112,210 137,415 FOOD & BEVERAGE/VENDING 65,379 89,537 80,452 439,293 508,154 569,815 CATERING/RENTALS - - - - - - CONCERTS - - - 210,000 210,000 175,000 RIDES 19,507 19,367 15,864 202,639 187,596 160,772 MERCHANDISE COMMISSION 39,716 29,666 40,080 243,958 287,354 253,586 ATTRACTIONS 33,144 23,681 27,626 269,851 265,666 256,849 EDUCATION 65,136 48,964 35,182 323,222 251,261 137,710 PROMOTIONS 463,635 565,143 577,337 899,472 947,574 1,037,544 MEMBERSHIP 192,614 190,267 155,104 1,254,751 769,376 773,081 OTHER 13,855 2,616 37,746 85,380 25,839 45,878 TOTAL OPERATING REVENUE 1,236,447 1,233,839 1,252,428 6,433,134 6,074,109 5,825,227 COST OF GOODS SOLD - - - - - - GROSS MARGIN $1,236,447 $1,233,839 $1,252,428 $6,433,134 $6,074,109 $5,825,227 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% OPERATING EXPENSES: SALARIES 1,049,661 1,075,874 1,448,957 5,481,537 5,970,221 4,960,408 BENEFITS 301,586 297,981 335,496 1,518,064 1,564,650 1,388,997 SUPPLIES 63,636 69,808 58,858 312,317 387,938 303,493 UTILITIES 57,647 58,857 47,378 479,376 422,597 322,982 OUTSIDE SERVICES 310,066 216,377 291,404 966,149 1,022,382 951,127 ANIMAL CARE 81,112 105,250 109,999 392,360 517,048 437,577 OTHER 288,724 427,021 468,149 1,372,358 1,516,015 1,308,395 TOTAL OPERATING EXPENSE 2,152,431 2,251,166 2,760,241 10,522,161 11,400,852 9,672,980 OTHER REVENUES: LEASES - - - 369,484 369,483 369,483 CONTRIBUTIONS 9,896 5,220 7,666 60,534 217,759 52,030 INTEREST 154,755 120,000 154,966 806,613 600,000 713,586 TOTAL OTHER REVENUE 164,651 125,220 162,631 1,236,630 1,187,242 1,135,100 OPERATING INCOME (LOSS) (751,334) (892,108) (1,345,182) (2,852,396) (4,139,501) (2,712,654) TRANSFERS NET INCOME (LOSS) ($751,334) ($892,108) ($1,345,182) ($2,852,396) ($4,139,501) ($2,712,654) Page 9 of 45  OKLAHOMA CITY ZOOLOGICAL TRUST BUDGET ANALYSIS FOR THE FIVE MONTHS ENDING 11/30/2025 CURRENT MONTH YEAR TO DATE ACTUAL BUDGET LAST YR ACTUAL BUDGET LAST YR REVENUES: GUEST EXPERIENCE $501,207 $426,848 $447,060 $3,660,309 $3,870,059 $3,656,013 GROUP EVENTS - - - 210,000 210,000 175,000 OTHER 735,240 806,990 805,369 2,562,825 1,994,050 1,994,213 TOTAL OPERATING REVENUE 1,236,447 1,233,839 1,252,428 6,433,134 6,074,109 5,825,227 OPERATIONAL EXPEND BY DIVISION: ADMINISTRATIVE 338,229 363,349 558,496 2,116,317 2,205,923 1,980,452 ANIMAL 448,937 459,884 579,766 2,313,482 2,552,865 2,177,922 MARKETING & INTERPRETIVE SVC 357,124 412,996 419,596 847,772 988,006 869,633 BUILDING & GROUNDS 525,332 487,244 605,793 2,623,276 2,801,847 2,370,002 EDUCATION 100,968 117,438 111,631 558,617 658,955 414,827 VISITOR SERVICES 219,564 226,655 270,790 1,221,499 1,271,965 1,065,060 VETERINARY 162,277 183,600 214,168 841,198 921,291 795,085 TOTAL OPERATING EXPENSE 2,152,431 2,251,166 2,760,241 10,522,161 11,400,852 9,672,980 NET OPERATING REVENUE (915,984) (1,017,327) (1,507,813) (4,089,027) (5,326,743) (3,847,753) OTHER REVENUE: SALES TAX FUND REVENUE 1,550,237 1,498,512 1,428,376 7,884,221 7,602,102 7,530,858 CONTRIBUTIONS 9,896 5,220 7,666 60,534 217,759 52,030 OTHER REVENUE 154,755 120,000 154,966 1,176,097 969,483 1,083,069 TOTAL OTHER REVENUE 1,714,888 1,623,731 1,591,007 9,120,852 8,789,344 8,665,957 NET REVENUE BEFORE DEPRECIATION AND CAPITAL EXPENDITURES $798,904 $606,404 $83,194 $5,031,825 $3,462,601 $4,818,204 OPERATING REVENUE/EXPENSE RATIO 57.44% 54.81% 45.37% 61.14% 53.28% 60.22% Page 10 of 45 MEMO To: Oklahoma City Zoological Trust From: Dwight Lawson, Rebecca McReynolds Date: February 25, 2026 FY-26 Financial Summary as of December 31, 2025 FY- 26 FY- 26 Variance FY- 25 Variance Act- Variance Attendance: Actuals Budget Amount Variance % Actuals Last Year % Current Month 110,875 84,400 26,475 31.4% 96,473 14,402 14.9% Year to date 607,154 519,700 87,454 16.8% 544,113 63,041 11.6% Operating Revenue: Current Month $2,186,534 $1,909,565 $276,969 14.5% $1,820,405 $366,129 20.1% Year to date 8,619,668 7,983,674 635,994 8.0% 7,645,632 974,036 12.7% Per-Capita Revenue for the month was $19.72. Year to date per capita revenue is $14.20 which is $1.17 less than the budget of $15.36. Other Revenue: Current Month $169,071 $222,715 ($53,644) -24.1% $224,767 ($55,696) -24.8% Year to date 1,405,701 1,409,957 (4,256) -0.3% 1,359,867 $45,834 3.4% Operating Expenses: Current Month 2,926,043 2,778,501 $147,542 5.3% 2,568,751 $357,292 13.9% Year to date 13,448,204 14,179,353 (731,149) -5.2% 12,241,730 1,206,474 9.9% Operating Profit (Loss): Current Month ($570,439) ($646,222) $75,783 -11.7% ($523,578) ($46,861) 9.0% Year to date ($3,422,835) ($4,785,723) 1,362,888 -28.5% ($3,236,232) (186,603) 5.8% Sales Tax Revenue: Current Month $1,491,462 $1,498,284 ($6,822) -0.5% $1,562,979 ($71,517) -4.6% Year to date 9,375,683 9,100,386 275,297 3.0% 9,093,837 281,846 3.1% Net Income (Loss): Current Month $921,023 $852,062 $68,961 8.1% $1,039,401 ($118,378) -11.4% Year to date 5,952,848 4,314,663 1,638,185 38.0% 5,857,605 95,243 1.6% Annual YTD Budget Capital/Other: Budget Expenses Remaining % Capital Improvements $500,000 $164,750 $335,250 67.0% Remaining to OZS Fundraising: Annual Budget YTD Income Goal % 2025 Events/Fundraising/Endowments $3,823,546 $1,873,180 $1,950,366 51.0% Page 11 of 45  OKLAHOMA CITY ZOOLOGICAL TRUST FY 2025-26 Capital Projects Department Project Name Budget YTD Exp Balance Status Carnivore Predator Pass Trees 7,000.00 - 7,000.00 Not Started Grounds/Hort Power Washer 5,000.00 - 5,000.00 Not Started Grounds/Hort Green Works 10,000.00 - 10,000.00 Not Started Grounds/Hort Irrigation 11,430.00 - 11,430.00 Not Started Grounds/Hort Tree Installation 30,000.00 - 30,000.00 Not Started Housekeeping Trash cart replacement 35,000.00 - 35,000.00 In Process IT New Plaza Sound System 35,000.00 37,115.01 (2,115.01) Complete Sam Moore Aviary Painting and Maintenance Siding Replacement 9,800.00 6,409.46 3,390.54 In Process Maintenance Bat Floor Replacement 12,000.00 - 12,000.00 In Process Maintenance Club Car Lithium Battery Upgrades 20,500.00 25,039.95 (4,539.95) Complete Maintenance Concrete Path Repair/Replacement 50,000.00 35,510.00 14,490.00 In Process Boardwalk and Handrail Maintenance Replacement/Repair 75,000.00 50,084.83 24,915.17 In Process Maintenance Perimeter Fence Maintenance Replacement 80,500.00 - 80,500.00 Not Started Maintenance HVAC 100,000.00 3,391.00 96,609.00 In Process Marketing Haunt the Zoo Props 18,000.00 7,200.00 10,800.00 In Process Contingency 770.00 - 770.00 Total CIP Budget 500,000.00 164,750.25 335,249.75 Other: Contingency Fund $500,000 Department Project Name Budget YTD Exp Balance Status Administration Small Project Planning 15,000.00 - 15,000.00 Not Started Birds Bald Eagle Shelter 5,000.00 - 5,000.00 Not Started Birds Mesh Netting Over Avian Habitats 9,750.00 - 9,750.00 Not Started Maintenance Lotus Handrails 4,150.54 4,573.35 (422.81) In Process Maintenance Tram Floor & Seat Replacement 17,736.42 17,735.42 - In Process Zoo Supply Line Maintenance Pressure Valve Reducer 49,303.00 49,303.00 - Complete Maintenance Crane Fence Extension 4,323.39 4,323.39 - Complete Security Bollard - Zoo Drive 3,010.61 3,010.61 - In Process Maintenance Replace Baricades 4,146.63 4,146.63 - Complete Total CIP Budget 112,420.59 83,092.40 29,327.19 Balance Available: 387,579.41 416,907.60 Master Plan/Capital Projects Planned Expenses Balance Status Master Plan Shore to Sea (MZ-0069/MZ-0070) 26,000,000.00 4,016,241.29 21,983,758.71 Project to be redesigned Master Plan Stingray Bay 285,000.00 15,300.00 269,700.00 Planning stage Master Plan WellLines/Pump Houses/Tower 1,200,000.00 402,251.76 797,748.24 In Process Master Plan Oklahoma City Aquarium 507,800.00 424,906.69 82,893.31 Planning stage Master Plan African Plateau Phase 1 281,400.00 - 281,400.00 Not started Master Plan Reptile/Jungle Gym 2,189,996.00 - 2,189,996.00 Not started Master Plan Cat Forest Updates 14,100.00 9,870.00 4,230.00 Planning stage Capital Project Solar Panels-Elephant Bldg 275,000.00 - 275,000.00 Not started Capital Project Elephant Shade Structure 192,669.94 192,669.94 - Complete Capital Project Splash Pad Remodel 200,000.00 - 200,000.00 Not started Capital Project Great Escape HVAC 180,000.00 138,345.46 41,654.54 In process Capital Project Oklahoma Trails Life Support 200,000.00 99,392.26 100,607.74 Complete Capital Project Insurance Repairs 900,000.00 74,569.89 825,430.11 In process Capital Project White Naped Crane Yard - - - Not started Capital Project Large Habitat Servicing - - - Not started Total 32,425,965.94 5,373,547.29 27,052,418.65 Grants Budget Expenses Balance Status Grant Asphalt Project 250,000.00 - 250,000.00 Awarded - FY 2025 Grant Carport and EV Purchases 282,096.00 - 282,096.00 Awarded Grant Ocelot SAFE Project 20,000.00 - 20,000.00 Awarded Total 552,096.00 - 552,096.00 Page 12 of 45  OKLAHOMA CITY ZOOLOGICAL TRUST INCOME STATEMENT SUMMARY FOR THE SIX MONTHS ENDING 12/31/2025 CURRENT MONTH YEAR TO DATE ACTUAL BUDGET LAST YR ACTUAL BUDGET LAST YR REVENUES: ADMISSIONS $163,204 $103,932 $122,465 $2,493,896 $2,567,033 $2,339,279 ANIMAL SHOW ADMISSIONS - 2,469 2,916 61,449 48,445 63,677 ANIMAL FEEDINGS 6,634 6,025 7,458 119,061 118,235 144,873 FOOD & BEVERAGE/VENDING 74,967 109,047 91,241 514,260 617,201 661,056 CATERING/RENTALS - - - - - - CONCERTS 167,544 100,000 - 377,544 310,000 175,000 RIDES 6,866 10,073 6,876 209,505 197,669 167,648 MERCHANDISE COMMISSION 48,761 15,429 44,441 292,720 302,784 298,028 ATTRACTIONS 24,275 11,068 17,909 294,125 276,734 274,758 EDUCATION 74,338 52,394 42,591 397,560 303,655 180,301 PROMOTIONS 1,227,382 1,101,795 1,127,216 2,126,854 2,049,369 2,164,761 MEMBERSHIP 381,429 395,972 355,509 1,636,180 1,165,348 1,128,590 OTHER 11,135 1,361 1,783 96,515 27,200 47,661 TOTAL OPERATING REVENUE 2,186,534 1,909,565 1,820,405 8,619,668 7,983,674 7,645,632 COST OF GOODS SOLD - - - - - - GROSS MARGIN $2,186,534 $1,909,565 $1,820,405 $8,619,668 $7,983,674 $7,645,632 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% OPERATING EXPENSES: SALARIES 1,034,138 1,071,666 955,809 6,515,675 7,041,887 5,916,217 BENEFITS 303,372 298,258 274,562 1,821,436 1,862,909 1,663,559 SUPPLIES 182,906 62,718 61,654 495,223 450,656 365,147 UTILITIES 57,258 60,857 69,720 536,634 483,453 392,702 OUTSIDE SERVICES 267,388 283,304 169,786 1,233,537 1,305,686 1,120,913 ANIMAL CARE 92,760 88,686 74,686 485,120 605,734 512,263 OTHER 988,222 913,013 962,535 2,360,580 2,429,028 2,270,930 TOTAL OPERATING EXPENSE 2,926,043 2,778,501 2,568,751 13,448,204 14,179,353 12,241,730 OTHER REVENUES: LEASES - - - 369,484 369,483 369,483 CONTRIBUTIONS 16,752 102,715 8,603 77,285 320,473 60,633 INTEREST 152,319 120,000 216,164 958,932 720,000 929,750 TOTAL OTHER REVENUE 169,071 222,715 224,767 1,405,701 1,409,957 1,359,867 OPERATING INCOME (LOSS) (570,439) (646,222) (523,578) (3,422,835) (4,785,723) (3,236,232) TRANSFERS NET INCOME (LOSS) ($570,439) ($646,222) ($523,578) ($3,422,835) ($4,785,723) ($3,236,232) Page 13 of 45  OKLAHOMA CITY ZOOLOGICAL TRUST BUDGET ANALYSIS FOR THE SIX MONTHS ENDING 12/31/2025 CURRENT MONTH YEAR TO DATE ACTUAL BUDGET LAST YR ACTUAL BUDGET LAST YR REVENUES: GUEST EXPERIENCE $324,707 $258,043 $293,306 $3,985,016 $4,128,102 $3,949,318 GROUP EVENTS 167,544 100,000 - 377,544 310,000 175,000 OTHER 1,694,284 1,551,522 1,527,099 4,257,109 3,545,572 3,521,313 TOTAL OPERATING REVENUE 2,186,534 1,909,565 1,820,405 8,619,668 7,983,674 7,645,632 OPERATIONAL EXPEND BY DIVISION: ADMINISTRATIVE 544,009 636,867 534,880 2,660,325 2,842,789 2,515,331 ANIMAL 465,627 450,137 432,320 2,779,108 3,003,001 2,610,242 MARKETING & INTERPRETIVE SVC 826,688 713,870 713,022 1,674,460 1,701,876 1,582,655 BUILDING & GROUNDS 491,134 479,267 468,048 3,114,410 3,281,115 2,838,050 EDUCATION 98,319 117,688 76,682 656,936 776,643 491,509 VISITOR SERVICES 326,590 221,272 206,728 1,548,088 1,493,237 1,271,788 VETERINARY 173,678 159,401 137,071 1,014,877 1,080,692 932,156 TOTAL OPERATING EXPENSE 2,926,043 2,778,501 2,568,751 13,448,204 14,179,353 12,241,730 NET OPERATING REVENUE (739,509) (868,936) (748,346) (4,828,536) (6,195,679) (4,596,098) OTHER REVENUE: SALES TAX FUND REVENUE 1,491,462 1,498,284 1,562,979 9,375,683 9,100,386 9,093,837 CONTRIBUTIONS 16,752 102,715 8,603 77,285 320,473 60,633 OTHER REVENUE 152,319 120,000 216,164 1,328,416 1,089,483 1,299,234 TOTAL OTHER REVENUE 1,660,533 1,720,999 1,787,747 10,781,385 10,510,343 10,453,704 NET REVENUE BEFORE DEPRECIATION AND CAPITAL EXPENDITURES $921,024 $852,063 $1,039,401 $5,952,849 $4,314,664 $5,857,606 OPERATING REVENUE/EXPENSE RATIO 74.73% 68.73% 70.87% 64.10% 56.30% 62.46% Page 14 of 45 MEMO To: Oklahoma City Zoological Trust From: Dwight Lawson, Rebecca McReynolds Date: February 25, 2026 FY-26 Financial Summary as of January 31, 2026 FY- 26 FY- 26 Variance FY- 25 Variance Act- Variance Attendance: Actuals Budget Amount Variance % Actuals Last Year % Current Month 26,146 19,500 6,646 34.1% 9,065 17,081 188.4% Year to date 633,300 539,200 94,100 17.5% 553,178 80,122 14.5% Operating Revenue: Current Month $422,663 $335,295 $87,368 26.1% $326,503 $96,160 29.5% Year to date 9,007,330 8,318,969 688,361 8.3% 7,972,135 1,035,195 13.0% Per-Capita Revenue for the month was $16.17. Year to date per capita revenue is $14.22 which is $1.21 less than the budget of $15.43. Other Revenue: Current Month $569,539 $520,089 $49,450 9.5% $555,911 $13,628 2.5% Year to date 1,975,241 1,930,045 45,196 2.3% 1,915,778 $59,463 3.1% Operating Expenses: Current Month 2,495,960 2,303,253 $192,707 8.4% 1,671,771 $824,189 49.3% Year to date 15,815,126 16,482,606 (667,480) -4.0% 13,913,501 1,901,625 13.7% Operating Profit (Loss): Current Month ($1,503,758) ($1,447,869) ($55,889) 3.9% ($789,356) ($714,402) 90.5% Year to date ($4,832,554) ($6,233,591) 1,401,037 -22.5% ($4,025,588) (806,966) 20.0% Sales Tax Revenue: Current Month $1,566,750 $1,556,657 $10,093 0.6% $1,618,049 ($51,299) -3.2% Year to date 10,942,433 10,657,043 285,390 2.7% 10,711,885 230,548 2.2% Net Income (Loss): Current Month $62,992 $108,787 ($45,795) -42.1% $828,692 ($765,700) -92.4% Year to date 6,109,878 4,423,451 1,686,427 38.1% 6,686,298 (576,420) -8.6% Annual YTD Budget Capital/Other: Budget Expenses Remaining % Capital Improvements $500,000 $221,617 $278,383 55.7% Page 15 of 45  OKLAHOMA CITY ZOOLOGICAL TRUST FY 2025-26 Capital Projects Department Project Name Budget YTD Exp Balance Status Carnivore Predator Pass Trees 7,000.00 - 7,000.00 Not Started Grounds/Hort Power Washer 5,000.00 - 5,000.00 Not Started Grounds/Hort Green Works 10,000.00 - 10,000.00 Not Started Grounds/Hort Irrigation 11,430.00 - 11,430.00 Not Started Grounds/Hort Tree Installation 30,000.00 - 30,000.00 Not Started Housekeeping Trash cart replacement 35,000.00 - 35,000.00 In Process IT New Plaza Sound System 35,000.00 37,115.01 (2,115.01) Complete Sam Moore Aviary Painting and Siding Maintenance Replacement 9,800.00 6,688.51 3,111.49 In Process Maintenance Bat Floor Replacement 12,000.00 - 12,000.00 In Process Maintenance Club Car Lithium Battery Upgrades 20,500.00 25,039.95 (4,539.95) Complete Maintenance Concrete Path Repair/Replacement 50,000.00 35,510.00 14,490.00 In Process Maintenance Boardwalk and Handrail Replacement/Repair 75,000.00 67,272.36 7,727.64 In Process Maintenance Maintenance Perimeter Fence Replacement 80,500.00 39,400.00 41,100.00 In Process Maintenance HVAC 100,000.00 3,391.00 96,609.00 In Process Marketing Haunt the Zoo Props 18,000.00 7,200.00 10,800.00 Complete Contingency 770.00 - 770.00 Total CIP Budget 500,000.00 221,616.83 278,383.17 Other: Contingency Fund $500,000 Department Project Name Budget YTD Exp Balance Status Administration Small Project Planning 15,000.00 - 15,000.00 Not Started Birds Bald Eagle Shelter 5,000.00 - 5,000.00 Not Started Birds Mesh Netting Over Avian Habitats 9,750.00 - 9,750.00 Not Started Maintenance Lotus Handrails 9,571.33 9,571.33 - In Process Maintenance Tram Floor & Seat Replacement 17,736.42 17,735.42 - Complete Zoo Supply Line Maintenance Pressure Valve Reducer 49,303.00 49,303.00 - Complete Maintenance Crane Fence Extension 4,323.39 4,323.39 - Complete Security Bollard - Zoo Drive 3,010.61 3,010.61 - Complete Maintenance Replace Barricades 4,146.63 4,146.63 - Complete Maintenance Lion overlook glass, Cheetah glass 80,000.00 4,050.00 - In Process Maintenance Reverse ATM housing 1,400.00 1,470.00 - Complete Elephants Elephant Kubota 28,416.22 24,491.22 - Complete Total CIP Budget 227,657.60 118,101.60 29,750.00 Balance Available: 272,342.40 381,898.40 Master Plan/Capital Projects Planned Expenses Balance Status Master Plan Shore to Sea (MZ-0069/MZ-0070) 26,000,000.00 4,016,241.29 21,983,758.71 Project to be redesigned Master Plan Stingray Bay 285,000.00 15,300.00 269,700.00 Planning stage Master Plan WellLines/Pump Houses/Tower 1,200,000.00 407,760.96 792,239.04 In Process Master Plan Oklahoma City Aquarium 507,800.00 424,906.69 82,893.31 Planning stage Master Plan African Plateau Phase 1 281,400.00 - 281,400.00 Not started Master Plan Reptile/Jungle Gym 2,189,996.00 - 2,189,996.00 Not started Master Plan Cat Forest Updates 14,100.00 14,100.00 - Planning stage Capital Project Solar Panels-Elephant Bldg 275,000.00 - 275,000.00 Not started Capital Project Elephant Shade Structure 200,000.00 193,679.94 6,320.06 Complete Capital Project Splash Pad Remodel 200,000.00 - 200,000.00 Not started Capital Project Great Escape HVAC 250,000.00 250,274.46 (274.46) In process Capital Project Oklahoma Trails Life Support 200,000.00 99,392.26 100,607.74 Complete Capital Project Insurance Repairs 900,000.00 116,471.89 783,528.11 In process Capital Project White Naped Crane Yard - - - Not started Capital Project Large Habitat Servicing - - - Not started Total 32,503,296.00 5,538,127.49 26,965,168.51 Grants Budget Expenses Balance Status Grant Carport and EV Purchases 282,096.00 - 282,096.00 Awarded Grant Ocelot SAFE Project 20,000.00 - 20,000.00 Awarded Total 552,096.00 - 552,096.00 Page 16 of 45  OKLAHOMA CITY ZOOLOGICAL TRUST INCOME STATEMENT SUMMARY FOR THE SEVEN MONTHS ENDING 1/31/2026 CURRENT MONTH YEAR TO DATE ACTUAL BUDGET LAST YR ACTUAL BUDGET LAST YR REVENUES: ADMISSIONS $110,104 $104,645 $37,827 $2,604,000 $2,671,679 $2,377,106 ANIMAL SHOW ADMISSIONS 0 0 229 61,449 48,445 63,906 ANIMAL FEEDINGS 6,099 5,746 2,655 125,160 123,981 147,528 FOOD & BEVERAGE/VENDING 18,619 25,195 5,448 532,879 642,396 666,504 CONCERTS 0 0 80,666 342,544 310,000 255,666 RIDES 3,417 9,605 1,192 212,922 207,274 168,840 MERCHANDISE COMMISSION 8,986 14,714 4,428 301,706 317,497 302,455 ATTRACTIONS 10,108 10,417 9,205 304,233 287,151 283,963 EDUCATION 82,011 61,410 63,259 479,571 365,065 243,560 PROMOTIONS 62,650 19,067 15,964 2,189,504 2,068,436 2,180,725 MEMBERSHIP 109,972 83,199 72,104 1,746,152 1,248,547 1,200,694 OTHER 10,696 1,297 33,527 107,211 28,497 81,188 TOTAL OPERATING REVENUE 422,663 335,295 326,503 9,007,330 8,318,969 7,972,135 COST OF GOODS SOLD 0 0 0 0 0 0 GROSS MARGIN $422,663 $335,295 $326,503 $9,007,330 $8,318,969 $7,972,135 100.00% 100.00% 100.00% 100.00% 100.00% 100.00% OPERATING EXPENSES: SALARIES 1,513,603 1,429,683 906,257 8,029,278 8,471,570 6,822,474 BENEFITS 384,616 351,995 272,707 2,206,052 2,214,903 1,936,265 SUPPLIES 64,904 67,795 73,435 561,299 518,451 438,581 UTILITIES 100,825 56,064 71,812 610,921 539,517 464,514 OUTSIDE SERVICES 194,589 183,288 147,169 1,435,067 1,488,974 1,268,082 ANIMAL CARE 100,601 83,293 66,957 586,266 689,027 579,220 OTHER 136,822 131,135 133,435 2,386,243 2,560,164 2,404,365 TOTAL OPERATING EXPENSE 2,495,960 2,303,253 1,671,771 15,815,126 16,482,606 13,913,501 OTHER REVENUES: LEASES 417,500 417,500 417,500 786,984 786,983 786,983 CONTRIBUTIONS 2,052 2,589 808 79,338 323,062 61,441 INTEREST 149,987 100,000 137,604 1,108,919 820,000 1,067,354 TOTAL OTHER REVENUE 569,539 520,089 555,911 1,975,241 1,930,045 1,915,778 OPERATING INCOME (LOSS) (1,503,758) (1,447,869) (789,356) (4,832,554) (6,233,591) (4,025,588) TRANSFERS NET INCOME (LOSS) ($1,503,758) ($1,447,869) ($789,356) ($4,832,554) ($6,233,591) ($4,025,588) Page 17 of 45  OKLAHOMA CITY ZOOLOGICAL TRUST BUDGET ANALYSIS FOR THE SEVEN MONTHS ENDING 1/31/2026 CURRENT MONTH YEAR TO DATE ACTUAL BUDGET LAST YR ACTUAL BUDGET LAST YR REVENUES: GUEST EXPERIENCE $157,333 $170,322 $60,984 $4,142,349 $4,298,424 $4,010,302 GROUP EVENTS 0 0 80,666 342,544 310,000 255,666 OTHER 265,329 164,973 184,854 4,522,438 3,710,545 3,706,167 TOTAL OPERATING REVENUE 422,663 335,295 326,503 9,007,330 8,318,969 7,972,135 OPERATIONAL EXPEND BY DIVISION: ADMINISTRATIVE 386,990 437,584 288,675 2,936,156 3,280,373 2,804,006 ANIMAL 645,362 616,970 411,946 3,424,470 3,619,971 3,022,187 MARKETING & INTERPRETIVE SVC 188,153 135,728 121,218 1,862,613 1,837,604 1,703,873 BUILDING & GROUNDS 704,644 595,622 489,867 3,800,629 3,876,737 3,327,916 EDUCATION 142,964 146,364 99,241 799,900 923,007 590,750 VISITOR SERVICES 215,751 172,813 126,353 1,763,839 1,666,050 1,398,141 VETERINARY 212,096 198,171 134,472 1,227,518 1,278,863 1,066,628 TOTAL OPERATING EXPENSE 2,495,960 2,303,253 1,671,771 15,815,126 16,482,606 13,913,501 NET OPERATING REVENUE (2,073,297) (1,967,958) (1,345,268) (6,807,796) (8,163,637) (5,941,366) OTHER REVENUE: SALES TAX FUND REVENUE 1,566,750 1,556,657 1,618,049 10,942,433 10,657,043 10,711,885 CONTRIBUTIONS 2,052 2,589 808 79,338 323,062 61,441 OTHER REVENUE 567,487 517,500 555,104 1,895,903 1,606,983 1,854,337 TOTAL OTHER REVENUE 2,136,289 2,076,745 2,173,960 12,917,674 12,587,088 12,627,664 NET REVENUE BEFORE DEPRECIATION AND CAPITAL EXPENDITURES $62,992 $108,787 $828,692 $6,109,878 $4,423,451 $6,686,298 OPERATING REVENUE/EXPENSE RATIO 16.93% 14.56% 19.53% 56.95% 50.47% 57.30% Page 18 of 45 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: February 25, 2026 SUBJECT: Revocable Permit between the Oklahoma City Zoological Trust and the Oklahoma Monarch Society. Background: On September 25, 2024, the Oklahoma City Zoological Trust approved a Revocable Permit with the Oklahoma Monarch Society to allow the organization to utilize space within the Rosser Conservation Education Center at the Zoo and desires to utilize one cubicle carrel. On February 26, 2025, the Trust approved Amendment No. 1 which allowed the Oklahoma Monarch Society to utilize additional space in the Rosser Conservation Education Center and to correct the wording of the Revocable Permit by removing a reference to subletting. The Oklahoma Monarch Society is the Zoo’s primary partner for pollinator conservation efforts across Oklahoma. The Zoo desires to continue the relationship with the Oklahoma Monarch Society with the renewal of the permit which facilitates communication, collaboration and further supports the Zoo’s mission. Included is updated language covering fee consideration and the term to be retroactive to January 2, 2026 with termination on January 1, 2027. Recommendation: Revocable permit be approved. Page 19 of 45  REVOCABLE PERMIT This Revocable Permit is entered into on the 2nd day of January 2026, retroactively by and between the Oklahoma City Zoological Trust, an Oklahoma public trust (hereinafter “OCZT”), and the Oklahoma Monarch Society, Inc., an Oklahoma not-for-profit corporation (hereinafter “Permittee”). WITNESS: WHEREAS, OCZT operates the Oklahoma City Zoo and Botanical Garden, located at 2000 Remington Place, Oklahoma City, Oklahoma 73111 (hereinafter the “Zoo”); and WHEREAS, OCZT desires to allow Permittee to utilize one (1) cubicle carrel and the Executive Office located within the Rosser Conservation Education Center at the Zoo, which is further depicted in Exhibit A (hereinafter the “Premises”) attached hereto; and WHEREAS, OCZT and Permittee desire to further define the rights and responsibilities of each Party for this Revocable Permit. NOW, THEREFORE, the Parties agree: 1. GRANT OF PREMISES A. OCZT hereby grants to Permittee, and Permittee hereby accepts, use of one (1) cubicle carrel within the Zoo’s Rosser Conservation Education Center, and use of the office space known as the “Executive Office” as more particularly depicted in Exhibit A (the “Premises”). Permittee’s use of the Premises shall be consistent with the terms of this Permit. Permittee acknowledges that the Premises are within an office area that is or will be shared by other occupants. 2. REVOCABLE PERMIT TERM A. The term of this Permit shall be retroactive to January 2, 2026, and terminate on January 1, 2027. 3. AMENDMENT A. This Revocable Permit may only be amended by written agreement by both Parties. 4. CONSIDERATION A. Permittee shall pay no fee to occupy the Premises for its use during the term of this Permit, in recognition of the public benefit Permittee provides and the benefit to OCZT. Oklahoma Monarch Society, Inc. Revocable Permit Page 1 Page 20 of 45  B. Permittee is the OCZT’s primary partner for pollinator conservation efforts across Oklahoma. This Permit facilitates communication, collaboration and further supports the OCZT’s mission. 5. USE OF PREMISES A. The Permittee shall utilize the Premises as general office space to advance goals that are compatible with those of the Oklahoma City Zoological Trust. Permittee agrees to the following provisions: 1. With prior reservation and approval of OCZT’s Executive Assistant or other designee, Permittee may, from time to time, utilize the Rosser Conference Room within the office area. Permittee acknowledges that the Rosser Conference Room will also be utilized by OCZT trustees, employees, guests, and other Permittees. 2. If Permittee utilizes the kitchenette within the Rosser Conference Room, Permittee will maintain the kitchenette’s cleanliness and will remove all trash, debris, and food items immediately. Permittee shall ensure that the Rosser Conference Room is always kept ready for potential meetings. 3. Permittee may store items in Permittee-provided file cabinets in the office area’s work room. Permittee shall not be allowed to store items in office spaces other than Permittee’s one (1) designated cubicle carrel, the Executive Office, and Permittee’s file cabinets in the work room. 4. Permittee shall not play music that is audible to other occupants, or otherwise unreasonably interfere with other occupants’ quiet enjoyment of the office area. 5. Permittee may utilize parking spaces not otherwise reserved, but Permittee shall not park along the curb adjacent to the Rosser Conservation Education Center. Permittee acknowledges that parking is available on a first-come, first-served basis; and that, during peak periods, business parking may only be available at an extended distance, potentially at Remington Park. 6. RIGHT OF INSPECTION Oklahoma Monarch Society, Inc. Revocable Permit Page 2 Page 21 of 45  A. OCZT’s authorized agent(s) shall have the right, but not the duty, to enter or inspect the Premises at any time for any official purpose, including, but not limited to, verifying compliance with this Permit. 7. OPERATING HOURS A. Permittee’s use of the Premises shall be consistent with the Zoo’s normal hours of operation. 8. CONDITION OF PREMISES: MAINTENANCE AND REPAIR A. Permittee accepts the Premises “as-is” and without warranty. OCZT shall not be liable for any latent or patent defect at the Premises. B. Except as expressly provide herein, all maintenance, repair, security, cleaning, and debris removal at the Premises shall be at Permittee’s expense. Permittee shall maintain the Premises to a standard acceptable for its intended use. C. OCZT will provide to Permittee, as available and at OCZT’s discretion, the following: custodial staff, building security, ability of Permittee to come and go during normal hours of Zoo operation, network access, and participation in Zoo activities. D. Permittee shall dispose of its office trash daily. E. Permittee agrees to provide its own telephone service, additional furniture needed beyond the provided workstations, equipment, and supplies needed or used at the Premises. F. Permittee shall ensure that the outer doors of the office area are locked and secured when the office area is unoccupied. 9. PERMITTEE MODIFICATIONS AND IMPROVEMENTS A. Permittee shall not undertake any permanent improvement, modification, or construction related activities on the Premises. 10. OCZT IMPROVEMENTS A. OCZT makes no commitment to alter, improve, or repair the Premises. However, OCZT reserves the right, at any time, to alter, improve, or repair the Premises. B. The Zoo’s Executive Director shall notify Permittee in advance of any such improvements or construction-related activities. OCZT shall not be liable for any Oklahoma Monarch Society, Inc. Revocable Permit Page 3 Page 22 of 45  cost or operational disruption incurred by Permittee from such construction or related activities. 11. CHEMICAL SUBSTANCES OR HAZARDOUS MATERIALS A. Permittee shall not use or permit any chemical substances or hazardous materials at the Premises without prior, written approval of the Zoo’s Executive Director, whose approval shall not be unreasonably withheld. Permittee shall provide a Safety Data Sheet (SDS) for all products, substances, or materials to be applied or used at Premises. B. Permittee warrants that any application of chemical substances or hazardous materials at the Premises shall be done by a person who is a Certified Chemical Applicator in the state of Oklahoma. Proof of the applicator’s current license shall be provided, along with the SDS sheet referenced in Subsection 9.A. 12. NO ADVERSE CONDITIONS A. Permittee shall not allow any condition at the Premises that adversely affects the future development, improvement, operation, or maintenance of the Rosser Conservation Education Center by OCZT or its authorized agents. 13. REVOCATION FOR CONVENIENCE A. This Permit may be revoked by OCZT at any time by providing written notice to Permittee. 14. REVOCATION FOR CAUSE A. Permittee shall comply with all terms of this Permit. Permittee’s failure to do so shall constitute a breach of this Permit. In such case, the Zoo’s Executive Director or designee shall notify Permittee in writing to correct the breach within ten (10) calendar days. If Permittee does not correct the breach within the written-notice period, OCZT may terminate this Permit immediately without cost or liability. If so, this Permit shall become void, and Permittee shall promptly cease occupying or using the Premises. B. If Permittee has made substantial progress toward correcting any breach of this Permit within the written-notice period, Permittee shall have a reasonable time to fully correct such breach. Oklahoma Monarch Society, Inc. Revocable Permit Page 4 Page 23 of 45  C. OCZT may waive any breach of this Permit. However, waiver shall not constitute a continuing waiver of such breach, or similar breaches, of this Permit. OCZT may subsequently require Permittee to comply with any previously waived breach of this Permit. 15. CONDITION UPON EXPIRATION OR REVOCATION; PERSONAL PROPERTY A. Upon the expiration or revocation of Permit, Permittee shall peaceably surrender the Premises to OCZT free of any claim, lien, or encumbrance and the Premises shall be in as good a condition or better as it existed on the effective date of this Permit, normal wear and tear excepted. B. Permittee shall remove all personal property from the Premises within ten (10) calendar days. After notifying Permittee that any personal property remains after ten (10) calendar days, OCZT may dispose of such personal property within a reasonable time thereafter, without liability. C. Permittee’s rights to, and interests in, the Premises, or any permanent improvements thereon, shall terminate and be conveyed to, and vest in, OCZT. 16. NO ASSIGNMENT A. This Permit shall not be assigned or transferred. 17. PERMITTEE INSURANCE A. Permittee shall provide a comprehensive general liability insurance policy sufficient to meet the City’s and OCZT’s maximum liability under the Tort Claims Act as it may be amended. The current required minimum general liability coverage is three hundred seventy-five thousand dollars ($375,000) per person for injury or death, seventy-five thousand dollars ($75,000) per person for property damage, and two million dollars ($2,000,000) for all claims arising from a single occurrence, to be effective during the Permit term. Permittee shall pay any required insurance premiums or deductibles. B. Permittee’s insurance policy shall name “The City of Oklahoma City” and the “Oklahoma City Zoological Trust” as additional insured. Permittee shall not cancel, fail to renew, nor decrease the limits by endorsement without thirty (30) calendar days’ prior written notice to OCZT pursuant to Section 21. Oklahoma Monarch Society, Inc. Revocable Permit Page 5 Page 24 of 45  C. Permittee shall provide employers’ liability insurance and workers’ compensation insurance as required by state law. D. Permittee shall ensure that any contractor it uses at the Premises provide the City and OCZT with the insurance coverage required in this section, as applicable. E. Consistent with the other requirements of the Section, Permittee shall provide a certificate of insurance to OCZT’s authorized agent(s) before this Permit is approved by the OCZT. (See Exhibit B, attached hereto.) 18. INDEMNITY A. Permittee shall release, defend, indemnify, and hold harmless The City of Oklahoma City (hereinafter, the “City”) and OCZT, and their officers, agents, and employees, for any property damage or loss, for any injury or death, and for any claims or liabilities arising from any activities under this Permit. This provision shall survive the expiration or termination of this Permit, not be limited by any other provision of this Permit, and be binding upon Permittee’s heirs, successors, representatives, and assigns. 19. EMPLOYMENT NON-DISCRIMINATION A. Permittee shall not discriminate against any employee or applicant for employment because of age; race religion; creed; color; sex (to include sexual orientation, gender identity, or gender expression); national origin; ancestry; or disability as defined by the Americans with Disabilities Act (ADA), as it may be amended. Such actions shall include, but not be limited to: employment; upgrading demotion; transfer; recruitment; advertising; layoff; termination; cancellation; pay or other forms of compensation; and selection for training, including apprenticeship. B. Permittee shall make its accommodations and services available to the public on fair and reasonable terms without unjust discrimination on the basis of age; race; creed; color; religion; sex (to include sexual orientation, gender identity, or gender expression); national origin; ancestry; or disability as defined by the ADA, as it may be amended. Nothing in this section shall require Permittee to furnish to the public use of facilities or accommodations customarily provided only to Permittee’s agents, volunteers, participants, or spectators. Oklahoma Monarch Society, Inc. Revocable Permit Page 6 Page 25 of 45  C. If Permittee does not comply with this Section, OCZT or its designees may declare it to be in violation of this Permit and ineligible for further Permits until it complies or provides satisfactory proof of intent to comply. 20. MISCELLANEOUS A. Complete Agreement. This Permit contains all terms agreed to by the Parties. No Party shall be bound by any statement or representation not in conformity with this Permit. B. Compliance With Applicable Laws. This Permit shall be subject to applicable laws, rules, regulations, guidelines, and policies. C. No Joint Venture. This Permit shall not create a joint venture or agency or employment relationship between Permittee and OCZT, or any of their officials, agents, employees, contractors, volunteers, participants, or spectators. D. No Third-Party Beneficiary. This Permit shall create no third-party beneficiaries. E. Venue and Governing Law. This Permit shall be construed according to the laws of the state of Oklahoma. Any legal proceeding regarding this Permit shall be pursued in the appropriate court in Oklahoma County, Oklahoma. Each party shall pay its own attorney fees and other expenses related to any such legal proceeding. F. Validity. If any provision of this Permit is determined to be prohibited by law, such prohibition shall not affect the validity of the other provisions of this Permit, which shall remain in full force and effect. G. Force Majeure. No party shall be liable for any delay, interruption, or prevention of operations, maintenance, or service caused by lawsuits or appeals; zoning or other governmental approvals; any injunction or equitable writ; riot; insurrection; war; terrorism; severe weather; fire; Acts of God; or the unforeseeable act or omission of any entity. 21. NOTICES A. Communications to OCZT regarding this Permit shall be sent to: Oklahoma City Zoo and Botanical Garden 2000 Remington Place Oklahoma City, OK 73111 Attn: Dwight Lawson, Executive Director and Chief Executive Officer dlawson@okczoo.org (405) 425-0230 Oklahoma Monarch Society, Inc. Revocable Permit Page 7 Page 26 of 45  - and - Trevor Leonard, Chief Operating Officer tleonard@okczoo.org (405) 425-0233 B. Communications to Permittee regarding this Permit shall be sent to: Oklahoma Monarch Society, Inc. Attn: Katie Hawk PO Box 54952 Oklahoma City, OK 73154 okmonarchsociety@gmail.com 405-503-1411 Oklahoma Monarch Society, Inc. Revocable Permit Page 8 Page 27 of 45  APPROVED by the Oklahoma Monarch Society, Inc., and SIGNED by its Executive _______ day of February Director this 19th ________________________, 2026. OKLAHOMA MONARCH SOCIETY, INC., an Oklahoma not-for-profit corporation By: ______________________________________ Printed Name: Katie Hawk Title: Executive Director APPROVED by the Trustees of the Oklahoma City Zoological Trust and SIGNED by its Chairperson this _______ day of ________________________, 2026. OKLAHOMA CITY ZOOLOGICAL TRUST __________________________________________ Chairperson ATTEST: ___________________________________ Secretary REVIEWED for form and legality. __________________________________________ Assistant Municipal Counselor Oklahoma Monarch Society, Inc. Revocable Permit Page 9 Page 28 of 45  Exhibit A Premises The Rosser Conservation Education Center is located here. Oklahoma Monarch Society, Inc. Revocable Permit Page 10 Page 29 of 45  Exhibit A (Continued) Premises OMS OMS Oklahoma Monarch Society, Inc.’s cubicle carrel and the Executive Office are labeled “OMS” above. Oklahoma Monarch Society, Inc. Revocable Permit Page 11 Page 30 of 45  Exhibit B Permittee’s Certificate of Insurance Oklahoma Monarch Society, Inc. Revocable Permit Page 12 Page 31 of 45  DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 2/20/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Tower Street Insurance PHONE FAX P O Box 803506 (A/C, No, Ext): 469-788-8888 (A/C, No): 469-788-8888 E-MAIL Dallas TX 75380-3506 ADDRESS: services@towerstreetinsurance.com INSURER(S) AFFORDING COVERAGE NAIC # License#: BR-1607120 INSURER A : Philadelphia Indemnity Ins Co 18058 OKLAMON-01 INSURED INSURER B : The Hanover American Ins Co 36064 Oklahoma Monarch Society PO Box 54952 INSURER C : Oklahoma City OK 73154-1952 INSURER D : INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 414390539 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY PHPK2658809-001 3/2/2025 3/2/2026 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER: $ A COMBINED SINGLE LIMIT $ 1,000,000 AUTOMOBILE LIABILITY PHPK2658809-001 3/2/2025 3/2/2026 (Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS NON-OWNED X HIRED AUTOS ONLY X AUTOS ONLY PROPERTY DAMAGE (Per accident) $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH- B WORKERS COMPENSATION WZDM227007 1/1/2026 1/1/2027 X STATUTE ER AND EMPLOYERS' LIABILITY Y/N ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 A Directors & Officers Liability PHSD1860300 3/2/2025 3/2/2026 Per Claim 1,000,000 Aggregate 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The City of Oklahoma City and the Oklahoma Zoological Trust are Additional Insureds with respect to the General Liability and Automobile Liability policies. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Oklahoma City Zoological Trust THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 2000 Remington Pl, OK City, OK 73111 and City of Oklahoma City AUTHORIZED REPRESENTATIVE 200 North Walker Oklahoma City OK 73102 © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Page 32 of 45 TO: Chair and Trustees of the Oklahoma City Zoological Trust FROM: Dwight Lawson, Executive Director/CEO DATE: February 25, 2026 SUBJECT: Resolution adopting the City of Oklahoma City’s standards and procedures for soliciting and contracting with Construction Managers for Construction Management At-Risk (CMAR) Public Improvement Projects. Background: The City of Oklahoma City (City) adopted standards and procedures for soliciting and contracting with Construction Managers for CMAR Public Improvement Projects on January 13, 2026. The City and its trusts are authorized by state law to use CMAR according to the Public Construction Management Act for Political Subdivisions, 61 O.S. § 215 et seq for projects that require a public construction contract as defined in the Public Competitive Bidding Act of 1974, 61 O.S. § 101 et seq. The CMAR method permits the City and its trusts to solicit a Construction Manager to provide pre-construction services for public improvement projects, such as design review, cost control, constructability evaluation, and preparation and coordination of bid packages. This method also provides an opportunity for the Construction Manager to assume a financial obligation to timely administer the construction of the projects for a guaranteed maximum price and to execute subcontracts for the work with those subcontractors awarded by the City or its Trusts. The Public Construction Management Act requires Construction Managers to be selected based on professional qualifications and technical experience, not by bid. The City and its Trusts may negotiate contracts with the highest qualified Construction Managers. The Oklahoma City Zoological Trust desires to adopt the City’s standards and procedures for soliciting and contracting with Construction Managers for CMAR Public Improvement Projects. Recommendation: Resolution be adopted. Page 33 of 45  RESOLUTION RESOLUTION OF THE OKLAHOMA CITY ZOOLOGICAL TRUST ADOPTING THE CITY OF OKLAHOMA CITY’S STANDARDS AND PROCEDURES FOR SOLICITING AND CONTRACTING WITH CONSTRUCTION MANAGERS FOR CONSTRUCTION MANAGEMENT AT-RISK (CMAR) PUBLIC IMPROVEMENT PROJECTS. WHEREAS, the Oklahoma City Zoological Trust (Zoo) is a public trust, and the City of Oklahoma City (City) is its sole beneficiary; and WHEREAS, under certain conditions, Zoo construction projects are considered “public improvement” according to the Public Competitive Bidding Act of 1974, 61 O.S. §§ 101 et seq; and WHEREAS, the Zoo and the City are authorized by state law to use the CMAR delivery method (CMAR Method) pursuant to the Public Construction Management Act for Political Subdivisions, 61 O.S. §§ 215 et seq for those projects that require a public construction contract as defined in the Public Competitive Bidding Act; and WHEREAS, the CMAR Method permits the Zoo and the City to solicit a Construction Manager to provide pre-construction services for public improvement projects, such as design review, cost control, constructability evaluation, and preparation and coordination of bid packages; and WHEREAS, the CMAR Method also provides an opportunity for the same Construction Managers to assume a financial obligation to timely administer the construction of the projects for a guaranteed maximum price and to execute subcontracts for the work with those subcontractors awarded by the Zoo; and WHEREAS, the Construction Management Act requires Construction Managers to be selected based on professional qualifications and technical experience, not by bid; and Page 34 of 45  WHEREAS, the Zoo and the City may negotiate contracts with the highest qualified Construction Managers; and WHEREAS, on January 13, 2026, the City of Oklahoma City adopted standards and procedures for soliciting and contracting with Construction Managers for CMAR Public Improvement Projects; and WHEREAS, the Zoo desires to adopt the City of Oklahoma City’s standards procedures for soliciting and contracting with Construction Managers for CMAR Public Improvement Projects. NOW, THEREFORE, BE IT RESOLVED that the Trustees of the Oklahoma City Zoological Trust adopt the City of Oklahoma City’s standards and procedures for soliciting and contracting with Construction Managers for Construction Management At-Risk (CMAR) Public Improvement Projects. Page 35 of 45  ADOPTED by the Trustees of the Oklahoma City Zoological Trust and signed by its Chairperson this day of , 2026. ATTEST: By: Trust Secretary Chairperson REVIEWED for form and legality. Assistant Municipal Counselor Page 36 of 45  Council Agenda MEMORANDUM Item No. XI. I 1/13/2026 The City of OKLAHOMA CITY TO: Mayor and City Council FROM: Craig Freeman, City Manager Resolution adopting standards and prescribing procedures for soliciting and contracting with Construction Managers for Construction Management At-Risk Public Improvement Projects. Background: The City of Oklahoma City (“City”) and its public trusts (“Trusts”) are authorized by state law to use the construction management at-risk (“CMAR”) delivery method (“CMAR Method”) pursuant to the Public Construction Management Act for Political Subdivisions, 61 O.S. §§ 215 et seq (“Construction Management Act”) for those projects that require a public construction contract as defined in the Public Competitive Bidding Act of 1974, 61 O.S. §§ 101 et seq (“Public Improvement Projects” or “Projects”). The CMAR Method permits the City and its Trusts to solicit a Construction Manager to provide pre-construction services for Public Improvement Projects, such as design review, cost control, constructability evaluation, and preparation and coordination of bid packages. The CMAR Method also provides an opportunity for the same Construction Managers to assume a financial obligation to timely administer the construction of the Projects for a guaranteed maximum price and to execute subcontracts for the work with those subcontractors awarded by the City or its Trusts. The Construction Management Act requires Construction Managers to be selected based on professional qualifications and technical experience, not by bid. The City and its Trusts may negotiate contracts with the highest qualified Construction Managers. The City desires to establish specific procedures for soliciting and contracting with Construction Managers for City and Trust CMAR Public Improvement Projects. Review: Public Works Department Recommendation: Resolution be adopted. Page 37 of 45  RESOLUTION RESOLUTION ADOPTING STANDARDS AND PRESCRIBING PROCEDURES FOR SOLICITING AND CONTRACTING WITH CONSTRUCTION MANAGERS FOR CONSTRUCTION MANAGEMENT AT-RISK PUBLIC IMPROVEMENT PROJECTS. WHEREAS, The City of Oklahoma City (“City”) and its public trusts (“Trusts”) are authorized by state law to use the construction management at-risk (“CMAR”) delivery method (“CMAR Method”) pursuant to the Public Construction Management Act for Political Subdivisions, 61 O.S. §§ 215 et seq (“Construction Management Act”) for those projects that require a public construction contract as defined in the Public Competitive Bidding Act of 1974, 61 O.S. §§ 101 et seq (“Public Improvement Projects” or “Projects”); and WHEREAS, the CMAR Method permits the City and its Trusts to solicit a Construction Manager to provide pre-construction services for Public Improvement Projects, such as design review, cost control, constructability evaluation, and preparation and coordination of bid packages; and WHEREAS, the CMAR Method also provides an opportunity for the same Construction Managers to assume a financial obligation to timely administer the construction of the Projects for a guaranteed maximum price and to execute subcontracts for the work with those subcontractors awarded by the City or its Trusts; and WHEREAS, the Construction Management Act requires Construction Managers to be selected based on professional qualifications and technical experience, not by bid; and WHEREAS, the City and its Trusts may negotiate contracts with the highest qualified Construction Managers; and WHEREAS, the City desires to establish specific procedures for soliciting and contracting with Construction Managers for City and Trust CMAR Public Improvement Projects. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Oklahoma City that the following standards and procedures for soliciting and contracting with Construction Managers for City and Trust CMAR Public Improvement Projects be adopted: 1. SCOPE A. This resolution establishes general policies and procedures for the City and its Trusts to solicit Construction Managers and execute CMAR Contracts. The purpose of this resolution is to provide uniformity in internal processes and Construction Manager experience with the City and its Trusts. Page 38 of 45  B. The City Manager shall have the authority to waive or modify the procedures herein on a case-by-case basis, based on the articulable written justification as to why such waiver or modification outweighs the benefits of uniformity in internal processes and Construction Manager experience with the City and its Trusts. 2. DEFINITIONS “CMAR Contract” means a contract executed or to be executed between the City or its Trusts and an awarded Respondent to provide CMAR services for a City or Trust Public Improvement Project pursuant to the Construction Management Act. “Construction Manager” means the individual or construction entity awarded or to be awarded a CMAR Contract by the City or its Trusts. “Contract Administrator ” means the Contract Administrator of the Public Works Department, or designee. “Electronic Bidding System” means the electronic bidding system managed by the City Clerk to advertise and receive all bids, proposals, and qualifications and responses to solicitations and all related communications, or other such bidding systems that comply with applicable laws as approved by the City Manager. “Evaluation Committee” or “Committee” means the committee responsible for evaluating and ranking Respondents for CMAR Public Improvement Projects, which shall be composed of at least three voting members, to include: (i) the Public Works Director, who shall act as Chairperson, (ii) a representative of the City Manager’s Office, and (iii) the Requesting Department Director if the Project is for a Requesting Department, otherwise an additional representative designated by the Public Works Director; and which should include the Project architect in a non-voting capacity. “Public Works Department” or “Public Works” means the City Public Works Department. “Public Works Director” or “Director” means the Director of the Public Works Department, or designee. “Respondent” means the individuals or entities responding to solicitations or requests for qualifications for CMAR services pursuant to the Construction Management Act. “Responses” means the information and documentation submitted through the City’s Electronic Bidding System in response to City or Trust solicitations for CMAR services. “Requesting Department” means a Trust or City department other than Public Works. “Requesting Department Director” means the highest position of authority within each Trust or City department other than Public Works, or designee. 2 Page 39 of 45  “RFQ” means request for qualifications for a Construction Manager for a CMAR Contract. “RFQ Packet” means a set of documents containing information and requests that comprise the formal notice to potential Construction Managers to provide CMAR services for Public Improvement Projects, which will include, but is not limited to: 1. A general description of the CMAR services to be performed; 2. A description and scope of the Project; 3. All relevant deadlines for the solicitation process; 4. An estimated construction cost; 5. An anticipated Project schedule and any particular time restraints; 6. Any prequalification requirements; 7. The funding source and phasing of funds expected to pay for the Project and any related requirements and restrictions; 8. Any applicable insurance and bonding requirements; 9. An Anti-Non-Collusion Affidavit, Business Relationship Affidavit, Certificate of Non-Discrimination, and Firearm Non-Discrimination Verification; 10. Requests for information and documentation regarding Respondent’s knowledge, experience, expertise, qualifications, certifications, and any other information or documents relevant to assessing professional qualifications and technical experience related to CMAR projects and eligibility to enter into a CMAR Contract with the City or its Trusts; and 11. Any other information or documentation necessary to demonstrate eligibility under state and local law or as determined by the Public Works Director or Requesting Department Director, as applicable. 3. CMAR PROJECTS A. The CMAR Method generally provides the greatest benefit for large and complex Public Improvement Projects, particularly where cost certainty and adherence to strict time constraints are critical. The CMAR Method may not provide a benefit in all Projects and should be applied only where its advantages align with the specific needs and objectives of a given Project. B. When determining whether the CMAR Method is appropriate for a given Project, the following factors should be considered: 1. The complexity or specialization of the Project; 2. The importance of early or timely completion of work; 3. The need for cost certainty; 4. Whether Project funding will only be available in phases; and 5. An exceptional or particular need to shift risk to a Construction Manager. C. The factors should be assessed in totality. No single factor is controlling. Nothing herein shall be construed as requiring the City or its Trusts to use the CMAR Method for a particular Project. D. The CMAR Method may be used by the Public Works Department or by Requesting Departments. The Public Works Director is responsible for determining whether the CMAR Method will be used for Public Works Projects. Requesting Department Directors 3 Page 40 of 45  are responsible for determining whether the CMAR Method will be used for Requesting Department Projects. 4. DEVELOPING RFQ PACKET A. Once it is determined that the CMAR Method is appropriate for a particular Project, the Contract Administrator will develop an RFQ Packet for the Project. B. When the CMAR Method is being used by a Requesting Department, the Requesting Department will coordinate with the Contract Administrator to develop the project scope, budget, and schedule and provide other information as necessary to prepare the RFQ Packet for publication. 5. PUBLICATION OF RFQ PACKET A. Once the RFQ Packet is complete and approved by the Public Works Director or Requesting Department Director, as applicable, the Contract Administrator will publish notice of the RFQ at least once in a daily newspaper of general circulation published in Oklahoma City and publish the RFQ Packet in the City’s Electronic Bidding System. B. The RFQ will remain open in the Electronic Bidding System for at least 14 days from the date it is published. 6. ELIGIBILITY A. To be eligible for consideration for a CMAR Contract, Respondents must satisfy all the requirements set forth in the RFQ Packet and submit a complete and timely response through the Electronic Bidding System in accordance with all noticed instructions, deadlines, terms, and conditions. B. Respondents who fail to meet all such requirements will not be considered or evaluated. 7. EVALUATION A. Upon expiration of the response submission period, the Contract Administrator will identify and tabulate the names of all eligible Respondents and retrieve Responses from the Electronic Bidding System. B. Thereafter, the Contract Administrator will form and facilitate an Evaluation Committee to evaluate and rank eligible Respondents. The Evaluation Committee will review and consider each eligible Response in accordance with the RFQ’s evaluation criteria. The Evaluation Committee may, at its sole discretion, investigate and verify Responses or any portion thereof. C. Each member will rank all eligible Respondents using the criteria outlined in the CMAR Ranking Form, attached hereto as Exhibit A, as amended and approved by the Public Works Director and the City Manager. The Respondents with the three highest ordinal scores (or all Respondents if there are less than three Respondents) may be selected for interviews and further consideration. D. The Contract Administrator will notify all eligible Respondents whether they have been selected for interviews and additional consideration. 4 Page 41 of 45  E. The Contract Administrator may request additional information or responses from selected Respondents. If such additional requests are made, the selected Respondents must respond fully and timely to remain eligible for consideration. 8. INTERVIEWS AND SELECTION A. The Contract Administrator will schedule interviews for selected Respondents and provide written notice of the time and location of the interviews. B. The Contract Administrator will form and facilitate an Evaluation Committee to evaluate Respondents selected for interviews and additional consideration. The interviews should run continuously and consecutively to the extent reasonably practical. C. The Evaluation Committee will review and consider each Respondent interviewed. The Evaluation Committee may investigate and verify any or all the statements or representations provided by selected Respondents. D. Each Committee member will score all Respondent interviews using the criteria outlined in the CMAR Interview Evaluation Form, attached hereto as Exhibit B, as amended and approved by the Public Works Director. E. After all interviews are complete, the Contract Administrator will identify the top three scores and rank the Respondents in order of the highest score to the lowest score. 9. CONTRACT NEGOTIATIONS A. After interviews are complete, the Public Works Director (for City projects) or the Requesting Department Director (for Requesting Department Projects) will initiate negotiations with the highest ranked Respondent to establish a reasonable fee and terms and conditions for the CMAR Contract. B. If a reasonable fee and terms and conditions cannot be negotiated with the highest ranked Respondent, the Public Works Director or Requesting Department Director, as applicable, may terminate negotiations with the highest ranked Respondent and initiate negotiations with the second highest ranked Respondent. C. If a reasonable fee and terms and conditions cannot be negotiated with the second highest ranked Respondent, the Public Works Director or Requesting Department Director, as applicable, may terminate negotiations with the second highest ranked Respondent and initiate negotiations with the third highest ranked Respondent. D. At any point during the negotiation process, the Public Works Director or Requesting Department Director, as applicable, may terminate negotiations by written notice and: 1. Re-solicit for CMAR services; or 2. Abandon the CMAR Method for the Project altogether. 10. CONTRACT APPROVAL A. The City and its Trusts may award a CMAR Contract to the highest qualified Respondent for which a fair and reasonable fee and terms and conditions are agreeable. B. The CMAR Contract must be approved in writing by the awarded Respondent and the City or Trust. All subsequent amendments thereto will require the same. 5 Page 42 of 45 11. MISCELLANEOUS A. Forms. The Public Works Director will maintain CMAR solicitation and contracting forms for CMAR Projects. Requesting Departments will use Public Work’s CMAR forms or other such forms as approved by the Public Works Director or the City Manager. B. Complaints. Respondents may file a written complaint concerning compliance of the Evaluation Committee with this Resolution to the City Manager’s Office, 200 N. Walker Avenue, 3rd Floor, Oklahoma City, OK 73102. C. Rights Reserved. Notwithstanding anything contrary herein, the City and its Trusts reserve the right to waive formalities, irregulates, and defects in any or all Responses, except as otherwise provided herein or required by law. The City and its Trusts also reserve the right to reject any or all Responses in accordance with terms herein or otherwise as allowed by law, to terminate the solicitation process at any time, to revise RFQ Packets or re-solicit CMAR services at any time, and to abandon the CMAR Method altogether. BE IT FURTHER RESOLVED, nothing in this Resolution shall affect the validity of any solicitations, selection, negotiation, or contracting of CMAR Contracts in existence as of the effective date hereof; to the extent any part of this resolution is found to be invalid or contrary to applicable law, the remainder of this resolution remains valid and in effect. ADOPTED by The City of Oklahoma City this13TH ____ day of JANUARY __________________, 20_____. 26 ATTEST: THE CITY OF OKLAHOMA CITY __________________________ __________________________ City Clerk Mayor Reviewed for form and legality. __________________________ Assistant Municipal Counselor 6 Page 43 of 45  EXHIBIT A CMAR Ranking Form Ranking Criteria for At-Risk Construction Manager Project Number, Description and Location Relevant Company CMAR project Leadership, experience, stability, and including knowledge Strength and featured Schedule and of local qualifications project and Compliance cost control construction of proposed reference with RFQ management Construction Manager market team checks criteria experience Totals Notes Rank by giving a score on a scale from one to five (1 being the worst and 5 being the best) for each of the criteria listed below. 1-5 1-5 1-5 1-5 1-5 Contractor 1 0 Contractor 2 0 Contractor 3 0 Contractor 4 0 Contractor 5 0 Contractor 6 0 Contractor 7 0 Contractor 8 0 Contractor 9 0 Contractor 10 0 Ranking Criteria Company Leadership, stability, and knowledge of local construction market: What does the company know about the Oklahoma City market? Did they outline their proven skills and experience? Experience should include pre-construction and construction Did they follow the requirements of the RFQ? Knowledge of OK Title 61 and contractor Pre-Qualification process Strength and qualifications of proposed team: What does the company know about the Oklahoma City market? Did they outline their proven skills and experience? Experience should include pre-construction and construction Did they follow the requirements of the RFQ? Knowledge of OK Title 61 and contractor Pre-Qualification process Relevant CMAR project experience, including featured project and reference checks: What does the company know about the Oklahoma City market? Did they outline their proven skills and experience? Experience should include pre-construction and construction Did they follow the requirements of the RFQ? Knowledge of OK Title 61 and contractor Pre-Qualification process Compliance with RFQ criteria : What does the company know about the Oklahoma City market? Did they outline their proven skills and experience? Experience should include pre-construction and construction Did they follow the requirements of the RFQ? Knowledge of OK Title 61 and contractor Pre-Qualification process Schedule and cost control management experience: What does the company know about the Oklahoma City market? Did they outline their proven skills and experience? Experience should include pre-construction and construction Did they follow the requirements of the RFQ? Knowledge of OK Title 61 and contractor Pre-Qualification process Pa ge 2 of 2 Page 44 of 45  EXHIBIT B CMAR Interview Evaluation Form Page 45 of 45