Pioneer Library System Board

Pioneer Library Board of Trustees Regular Meeting Agenda April 29, 2025, at 6:30 PM Purcell Public Library 919 N. 9th Ave. Purcell, OK 73080 By The City of Oklahoma City Office of the City Clerk at 1:26 pm, Apr 25, 2025 1. Meeting is Called to Order 1.01 Roll Call. 1.02 Introduction of Guests. 1.03 Board Recognition. 1.04 System Services Update. 1.05 Public Comments. 2. Consent Docket 2.01 Consideration Approval of the Consent Items in Accordance with the Recommended Action on Each Listed Below. 2.02 Consideration of March 25, 2025 Meeting Minutes. Pioneer Library Board of Trustees Regular Meeting - Mar 25 2025 - Minutes - Public.docx 2.03 Consideration of March 26, 2025 Financial Statement. March 31 2025 Balance Sheet.pdf March 31 2025 Income Statement.pdf 2.04 Consideration of Renewal of Police Professional Liability Insurance Policy for $14,388.84. 2.05 Consideration of Agreement Between PLS and City of Moore for Library Services, Facilities & Maintenance FY 2025-2026. 2.06 Consideration of Agreement Between PLS and City of Shawnee for Library Services, Facilities & Maintenance FY 2025-2026. 2.07 Consideration of Annual Ratification of Library Automation Services Agreement Between Pioneer Library System and Independent School District I-29 of Cleveland County (Norman Public Schools) 2025-2026. 2.08 Consideration of Renewal of PDQ Software Licenses in the Amount of $10,710. 2.09 Consideration of Annual Maintenance of Laptop Anytime Kiosks in the Amount of $23,367.52. 2.10 Consideration of Annual Maintenance for Movie Box Kiosks for $18,742. 2.11 Consideration of Resolution for Schools and Libraries Universal Services (E-Rate) for 2025-2026.  2.12 Consideration of Creative Planning, LLC Advisory Services Agreement for $30,000. 2.13 Consideration of Tyler Media Renewal for $46,080. 2.14 Consideration to Sell or Dispose of Surplus and/or Obsolete Equipment. April 2025 surplus list.pdf 3. Other Items for Board Consideration 3.01 Consideration of Encumbrances in the Amounts and to the Accounts as Charged, March 29 - April 25, 2025. 3.02 Consideration to Purchase a 2025 Ford F550 Delivery Truck for $82,809. 3.03 Consideration to Purchase Outdoor Musical Instruments for McLoud, Blanchard, & Noble Public Libraries from Percussion Play for $68,835.20. 3.04 Consider Convening in Executive Session for Discussion of the 2024- 2025 Executive Director's Annual Performance Evaluation and Employment Contract. 4. Executive Session 4.01 Consideration of the Executive Director's Annual Performance Evaluation. 4.02 Consideration of the Executive Director's Employment Contract. 5. Other Items for Board Consideration 5.01 Consider Resuming Open Session of Meeting Following Executive Session. 5.02 Consideration of Minutes of Executive Session. 5.03 Consideration of the Executive Director's Annual Performance Evaluation. 5.04 Consideration of the Executive Director's Employment Contract. 6. Reports/Updates 6.01 Personnel Committee Report. 6.02 Quarterly CFO Fund Reports. 6.03 Story of the Month. 6.04 Executive Director and Staff Reports. 6.05 Board Comments. 7. Adjournment 7.01 Adjourn the Meeting.